Min - Parks and Recreation Board - 1981 - 12/08 - Special CalledMinutes
Allen Parks and Recreation Board
Special +'leeting
December 6, 1961 7:30 p-ro.
Allen Public Library
Members present: David Morgan, Ron Workman, Russell Bratcher,
Bob Outman, Helen Johnson
L Meeting was called to order by Ron Workman, 7:31 p.m.
II. Minutes from the November 16, 1961 Special Meetin; were
approved as read. 5 Yes 0 No.
III. A. Fee Schedules (proposed) - see attached
B. Oral report given by the Director that Reed Park was
ready for re -bid. Ford Parks new design and cost figures
were given to the Board and an update on Austin (Texas
Park & Wildlife) reaction to new layout.
IV. Motion to adjourn made by Russell Bratcher; seconded by
Bob Outman. Motion carried 5 Yes 0 No. 11:15 p.m.
These Minutes approved as read this64
day ofy 1982
Chairman Secretary
r
CITY OF ALLEN
PO BOX 487
ALLEN TEXAS 75002
Attachment to Minutes, 12/3/82
P- 1 of
December 15, 1981
TO: Jon McCarty, City Manager
FROM: John Uland, Director of Parks & Recreation
SUBJECT: Facilities Use Fee
At the last meeting of the Parks & Recreation Board on
December 8, 1981, the Board made the following motion:
"It is proposed that, based on a 25/75 participation
ratio (non-resident to resident) individual fees
for team sports participants be established at a
ratio of 3:1 (non-resident to resident) in order
to raise revenues to off -set incremental costs
associated with operating facilities for these
programs. This would require fees of $7.50 and
$2.50, respectively, per season for each player
in order to raise $10,000 in the current year,
based on staff estimates of participation. It is
further proposed that a maximum annual fee of $67.50
and $22.50 per family, respectively, be established."
Motion was approved 5 to 0.
The participation of 25/75 percent is the estimated
percentage of non-resident and resident that utilize the City
facilities.
EXAMPLE: In a population of 2700 participants,
258 (non-resident) = 675 players
758 (resident) = 2025 players
2700
The final cost figures were obtained by using the premise
that the final cost would be evenly divided between resident
and non-resident.
302W MCDERMOTT • 214 7273336 • 214 424 5918 (DALLAS LINE)
Attachment to Minutes, 12/9/82
TO: Jon McCarty, City Manager
SUBJ: Facilities Use Fee Page 2 of 4
Each sector contributes 508 of the final $10,000. In doing this,
the non-resident sector contributes 3 times the actual amount
of dollars than the resident (3:1), creating the following
formula:
675 non-resident revenue = 508
2025 resident revenue = 508
508 of $10,000 = $5,000
5,000 divided by 675 = 7.41, rounded to $7.50 ) per person
5,000 divided by 2025 = 2.47, rounded to $2.50 ) per person
The Board further proposed a maximum for both non-resident
and resident ($67.50 non-resident to $22.50 resident). The
Board suggested that this be accomplished in some form of ticket
or I. D. card.
The Board felt this to be an affirmative action and that
it should be used as part of the Policy, Rules and Regulations
Manual.
The Parks 5 Recreation Board used the following information
to help determine the incremental cost of operating facilities
for various programs. The incremental costs are only the costs
directly associated with specific programs that are in addition
and beyond the normal activities that a facility would incur.
(For example, mowing, fertilizing, watering are not considered
in incremental costing.)
Attachment to Minutes
12/8/82
INCREMENTAL COST CALCULATIONS
P• 36f 4
Soccer/Football
1. Chalk (average) 250 lbs. @ 7.5C lb. $ 18.75
2. Line Cutting - string, stakes 5.00
3. Trash (extra pick up) 4.00
4. Man hours (based on 4.46 per man hour)
a. chalking, per field - 1/2 hour 2.23
b. cutting lines, per field - 2 hours 8.90
5. Trucks 5.00
Total per week per field $ 43.88
8 fields @ $43.88 per week, for
9 week season
7 fields @ $43.88 per week, for
9 week season
Total incremental cost for
Soccer/Football Seasons
Softball/Baseball
1. Chalk, 100 lbs. @ 7.5C 1b. $ 7.50
2. Bases 12.50
3. Labor - 1/2 hr. chalking 2.23
(based on 4.46 per man hour)
1/2 hr. drag 2.23
4. Truck - 1/2 hr. 5.00
5. Special trash - 1/2 hr. 4.00
6. Electric (TP&L estimate per field) 5.00
$ 38.46
$3,159.36
$2,764.44
$5,923.80
6 fields @ $38.46 per week for
8 week season = $ 1,846.08
Total incremental cost for soccer/
baseball (approximately 3 full seasons) $5,538.24
Attachment to MOON
Adult - Gym p. 4 of a
Gym rental from school at present time,
4 hr, period $ 5.00
Average 4 hours per day, 2 times a week,
for 12 weeks $180.00
Personnel to man gym, average cost per
man hour, 4.46
4 hours x 2 times x 12 weeks x 4.46
(2 seasons) $428.16
$608.16
GRAND TOTAL: $12,070.20
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