Min - Parks and Recreation Board - 1983 - 01/27 - Special CalledMINUTES
Parks and Recreation Board
Special Called Meeting
January 27, 1983
Reed Cafeteria
7:30 p.m.
Members Present: Ron Workman, Helen Johnson, Russ
Bratcher, David Morgan
Members Absent: Bob Outman
I. Chairman Ron Workman called the meeting to order
at 7:35 p.m.
II. Approval of the Minutes.
MOTION: There was a motion made by Russ Bratcher,
seconded by David Morgan, to approve the
minutes of December 9, 1982 and January 3,
1983 as amended. Motion passed 4 for, 0
opposed.
III. Director's report.
Mark Thornton, Director, informed the board of the
events taking place since beginning as the Director
of Parks and Recreation on December 15, 1982.
A. Basketball season going well with good compe-
tition in both leagues.
B. Thornton discussed with the Board the ongoing
project of cleaning up the area south of Reed
School. This area has been a eye sore since
the park began. Thornton discussed -possibilities
of creating a linear park connecting the two
areas of Reed Park.
C. Service Center Schedule
The department is waiting for power for the
irrigation system and also for final grading
around the building to install irrigation and
begin some landscaping.
The City
should be
able to
move in
to the
building
sometime
in March
or the
first of
April.
I
Minutes
Parks & Recreation Board
IV
1/27/83
Page 2
ASA meeting with Vice President of Coaches and Fields.
A discussion of the soccer fields available
for spring season was held with Priscilla
Nance. It was agreed that the ASA would use
Bethany fields this spring and allow the new
fields to become better established and begin
using these fields in the fall.
E. Progress on Personnel.
Thornton informed the Board that the department
was in the process of hiring a Secretary and
also a Recreation Supervisor, both part-time.
Equipments List.
Thornton discussed his plans to develop an
equipment needs list for the department in
order to aid in a more efficient operation.
Consider recommendation to the Council concerning
the use of softball fields at Hillside Park.
Thornton presented to the Board the results of the
seperate meetings with the coaches and residents.
An outline of the proposed improvements was presented
to both groups and their comments and suggestions
were received and added to the final outline. It
was hoped that a compromise would be made between the
two groups, however, as a result of the meetings, the
coaches were in agreement to all of the improvements
and agreed to be as flexible as possible. The resi-
dents on the other hand stated that as far as they
were concerned, men's play at Hillside had been sus-
pended indefinitely and that is the way they wanted
to keep it. Also stated, was that the residents
could not be flexible with the proposal before them
unless they could get a firm date as to when the
fields at Hillside would be phased out.
The residents requested a private meeting to discuss
the problem and would report back to the Director
on their discussion.
( After an indepth discussion on the proposed outline
{L of improvements, it was agreed that another meeting
be held to review the inputs of the residents and
Minutes 1/27183
Parks & Recreation Board Page 3
the form a recommendation to present to the City
Council.
MOTION: There was a motion made by Russ Bratcher
and seconded by David Morgan to hold a
special meeting on January 31, 1983 at
7:30 p.m. to discuss the Boards recommenda-
tion to the City Council for softball play
at Hillside Park. Vote 4 for, 0 opposed.
V. Reed Park Dedication.
Russ Bratcher gave an update on the dedication of
Reed Park and the work done last year.
Mark Thornton reported to the Board that the field
may not have a good established turf by April or
May and some work may need to be done in order to
have the park ready for a spring dedication.
Thornton added that he might be able to plant a
winter grass in certain areas to upgrade the appear-
ance of the Park.
ENo further action was taken at this time.
VI. Old Business.
A. David Morgan met with Clerence Roye of Johnson,
Johnson and Roye on the possibility of writing the
RFP for Rowlett Creek study. Clerence Roye sug-
gested to have a lesser qualified individual,
such as a college professor, to do the preliminary
work and then take it to a qualified firm for
detailing. David also stated that the County
Open Space Committee has begun to identify various
areas which might allow Rowlett Creek study to
be eligible for some funding.
B. Chairman Ron Workman briefly discussed the infor-
mation he has included for the Board's annual
report to the City Council.
There being no further business,
MOTION: There was a motion made by David Morgan,
seconded by Russ Bratcher to adjourn.
Vote 4 for, 0 opposed.
r 44
Approved 1983
as read on this _day of l� 44/
1 ^
Ron W man, l� man Helen Johns, Secretary
Attachment to Minutes of 1/27/83
IHILLSIDE SOFTBALL FIELDS
I. Foul Ball Prevention
A. Fencing
1. 20' x 120' Chain link fence along alley on
both fields
2. Batters cage over backstop
3. Cost - $12,100 installed
B. Netting
1. 35' x 150' nylon netting along alley on
both fields
2. Batters cage over backstop
3. Cost - $8,160 installed
II. Parking Problems
I A. No parking in alley or any area south of the
fields
B. Parking in north lot
C. Police enforced
III. Litter Problem
A. Move concession stand
B. Installation of additional trash receptacles
with plastic bags
C. Cooperation with players, spectators
IV. Alcoholic Consumption
A. Prohibited
B. Cooperation requested with players, spectators
C. Police enforced
Page 2
Hillside Softball Fields
V. League Play
A. Hillside scheduling
1. Games will be scheduled no later than
11:00 p.m. in order to have "lights out"
by midnight (primarily weekend play, week
days will be earlier).
2. In the event of overtime games, no game can
start after 11:30 p.m. in order to have the
lights out soon after midnight.
VI. Tournament Play
A. Tournament scheduling will follow the same rules
stated above regarding night play
B. Tournament hosts must be a team from Allen
C. Exception: Umpire Association is allowed one
tournament per season
VII. Improvements to be made
A. General clean up of area along alley way
B. Paint/repair concession stand and storage
building
C. Open communication with residents/players and
Parks Director to address problems as they
arise
VIII. Other Discussion