Min - Parks and Recreation Board - 1983 - 01/31 - Special CalledMINUTES
Parks and Recreation Board
Special Called Meeting
January 31, 1983
Old Middle School
7:30 p.m.
Members Present: Ron Workman, Russ Bratcher, Helen
Johnson, David Morgan, Bob Outman
Members Absent: None
I. David Morgan called the meeting to order.
II. Consider recommendation to the City Council on
Hillside softball play.
Mark Thornton, Director, presented the Board with
the results from the residents meeting over the
weekend. The spokesman for the residents was
unable to attend therefore, Thornton summed up
their proposal for the Board;
The residents would be willing to allow limited
men's play if a considerable amount of effort was
being made to find other facilities other than
3 Jupiter, the High School or Ford Park. Their
statement also included lights out at 9:00
weekdays and no tournament play.
After a lengthy discussion by the Board a solution
was proposed.
MOTION: There was a motion made by Bob Outman to
include improvements on Jupiter, allow
no tournaments at Hillside and move men's
softball primary field to Jupiter with
some overflow at Hillside. There was no
second and it was dropped.
The Board began discussing the outline and possible
changes to be made to the proposal in order to
develop a compromising recommendation.
MOTION: There was a motion made by Russ Bratcher
amended by Bob Outman, seconded by Helen
Johnson, motion seconded by David Morgan
to recommend the following to the City
LCouncil: (vote 4 for, 1 opposed)
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Parks & Recreation Board Page 2
HILLSIDE SOFTBALL FIELDS
RECOMMENDATION FOR USE
ALLEN PARKS BOARD
I. Foul Ball Problem
A. Netting
Construct a barrier netting 25' x 150' along
alley of both fields. This netting would
protect an area from 10' to 35' high.
B. Backstop Extension
Construct an extension of the backstop to
prevent deflection of any balls directly
behind to either side of the batter.
C. Cost of construction $9,000.
Ii. Parking Problem
A. Provide adequate parking in north lot of the
park.
B. Allow no parking in alley or any area south
of the softball fields.
C. Erect no parking signs in and around alley area.
D. Cooperation requested from all participants.
E. Strictly enforced.
III. Pedestrian Traffic in Alley
A. Allow "no warmup" in alley.
B. City will provide designated area for warmups.
C. Erect no warmup signs in and around alley area.
D. Cooperation requested from all players --
strictly enforced.
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Parks & Recreation Board Page 3
IV. Alcohol Consumption
A. Prohibited by City Ordinance No. 172.
B. Erect sign stating law.
C. Cooperation requested from participants.
D. Strictly enforced.
V. Litter Problem
A. Additional receptacles will be placed at
strategic locations in heavy traffic areas.
B. Increased maintenance after games by Parks
Department.
C. Cooperation requested from all participants.
VI. League Play
A. Scheduling for lights out.
Games will be scheduled no later than 9:00 p.m.
weeknights and 10:00 p.m. weekends. No games
will start later than these times.
B. Men will play a maximum of two nights per week
days. Overflow games will utilize other
facilities such as Jupiter Park.
C. Games not played due to time limit of lights will
be rescheduled as makeup games.
VII. Tournament Play
A. Scheduling will follow same rules as league
play for lights out.
B. Tournament hosts must be an Allen team --
exception: Umpires Association is allowed
one per year.
C. Only one tournament per month is allowed at
Hillside Park.
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Parks & Recreation Board Page 4
! VIII. Improvement to be made to Hillside Park
A. General clean up of entire area.
B. Erosion/drainage control along alley.
C. Paint/repair concession stand and storage
building to upgrade appearance.
D. Establish open and ongoing communication with
residents/players and City of address problems
as they arise.
IX. Set Ground Rules
A. Establish the set of rules for participants
to follow as proposed in this outline and
inform all players before softball season
that these guidelines must be followed.
This will be done by giving each coach/team
a package of rules in which they must follow
during their use of the park.
III. Reed Park Dedication
Mark Thornton informed the Board that it would cost
about $125 per acre to seed areas on Reed Park.
The Board recommended that the staff make judge-
ment on which areas should be seeded if any.
There being no further business
MOTION: There was a motion made by Bob Outman,
seconded by David Morgan to adjourn.
Vote 5 for, 0 opposed.
These Minutes approved as read this day ofT� ,1983
Ron Workman, Chairman Hel n Johnson, Secretary
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