Min - Parks and Recreation Board - 1983 - 04/28 - RegularMINUTES
Parks and Recreation Board
Regular Called Meeting
April 28, 1983 7:30 PM
Allen Public Library
PRESENT: Ron Workman, Helen Johnson, Russ Bratcher,
David Morgan
CITY STAFF: Mark Thornton
I. Chairman, Ron Workman called the meeting to
order at 7:30pm.
II. Approval of the minutes of the March 24, 1983
regular called meeting. Minutes approved as
read.
III. Directors Report
A. Update on Hillside/Jupiter Improvements and
Spring Softball Season
Thornton informed the board of the improve-
ments made at Hillside and Jupiter and that
6 out of 7 advertised leagues made and started
on time as scheduled.
B. Reed Park Dedication
Thornton informed the board that 360 hotdogs
were sold and that there was a loss of approx-
imately $9.00, the Dr. Pepper was donated,
frisbees were given to every child and a
$20.00 plaque was purchased for Gene Reed.
The event lasted about 4 hours and seemed to
be enjoyed by all.
C. Summer Recreation Program
Thornton informed the board that the Council
approved the recommendation from the board
and directed the department to charge a fee
that would be on a break-even basis. This fee
was decided to be $40.00 per child based on
60 children for Day Camp.
Minutes Page 2
Parks & Recreation Board 9/28/83
Thornton also informed the board of the
bus arrangements being made with the school
district, the locations and times of the
Open Gym Program, and of the hourly wage
set for the 6 counselors needed for the
program.
D. Reed Park Community Project
The board was informed of a committe inter-
ested in holding a fund raising sale at
Reed Park for donations to the city for more
playground equipment at Reed Park. They
were advised to take this proposal before
the City Council.
IV. ASA Concession
Thornton informed the board that ASA would not be
able to make an agreement on concessions this
year.
There was discussion on the possibility of the
Parks and Recreation Department hiring personnel
to run concessions at softball games or to rent
the concession on a 50/50 basis of profits to
an interested party or group with the Parks and
Recreation Department purchasing the needed equip-
ment.
Thornton was directed to evaluate these possibili-
ties and to report to the board at the next meeting.
V. Review New Softball Facility
A. The board reviewed the minutes from the City
Council meeting of 2/12/83.
B. There was discussion on the possibility of
selling Hillside Park for funds to begin
construction of the new softball facility
at Ford Park. Thornton told the board that
based on a commercial sale of $1.25 per square
foot and with the approximate 9 acres at
Hillside, the sale could bring as much as
$500,000.00.
There was also discussion on the possibility
of putting a temporary softball facility at
the new service center or purchasing property
on the west side of Central Expressway.
L�
Minutes
Parks & Recreation Board
VI
VII
VIII
Page 3
4/28/83
Thornton was directed to consult with the
Texas Parks and Wildlife Department on the
effect it would have on a grant for develop-
ing the new Ford Park and to evaluate the
other possibilities including cost for each.
Rowlett Creek Study
Discussion was held on the fact that Johnson,
Johnson and Roy was not acting fast enough on
the requested services and that their cost
seemed high.
Thornton was directed to consult with other con-
sultants on how to structure a plan for study and
also to find out if the fee they are requesting
reasonable.
Walden and Rolling Hills Parks Development
Discussion was held on the amounts allocated
in capital funds by the City Council for these
parks.
Thornton was directed to evaluate a cost analysis
for minimum development of these parks for land-
scaping, playground equipment and other minor
equipment.
Recreational Needs Survey
MOTION: There was a motion made by Russ Bratcher
and seconded by Helen Johnson to table
this item until the next meeting. Vote;
4 for, 0 opposed.
Ix. Other Business
There was discussion on the nights available for
meetings in the new service center chambers.
MOTION: Upon a motion made by Russ Bratcher and
seconded by David Morgan, the board voted
to move the meetings to the new chambers
on the second Monday of the Month. Vote;
4 for, 0 opposed.
Ron Workman suggested extra meetings be held to
finish the many projects presently being worked
on. A meeting was scheduled for Monday, May 9,
1983 in the new chambers.
Minutes Page 4
Parks & Recreation Board 4/28/83
X. Policies Manual Folder
Discussion was held and the board decided to begin
work on this immediately.
Thornton was directed to bring policy manuals
from other cities to the next meeting.
XI. Adjourn
There being no further business
MOTION: Upon a motion made by Helen Johnson and
seconded by David Morgan, the board
voted to adjourn. Vote; 4 for, o opposed.
These minutes approved as read this day of X47 ,1983
Ron Workman, Chairman Heien Johnson, Secretary