Min - Parks and Recreation Board - 1984 - 06/11 - RegularMINUTES
a� PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
JUNE 11, 1984, 7:30 P.M.
MEMBERS PRESENT:
Ron Workman, Chairman
Bob Outman, Secretary
Helen Johnson
Wayne Austin
David Morgan
MEMBERS ABSENT•
None
CITY STAFF PRESENT:
Mark Thornton, Director of Parks and Recreation
I. CALL TO ORDER
Chairman Workman called the meeting to order at 7:35 p.m.
II. CONSENT AGENDA
Approval of Minutes of May 14, 1984
MOTION: There was a motion made by Bob Outman and seconded
by Helen Johnson to approve the Consent Agenda. The
motion carried, 5 for, 0 against.
III. DIRECTORS REPORT
Director, Mark Thornton reported that the Summer Recreation
Programs are now in operation. It appeared, three weeks
before the first session was to begin that our Day Camp
would not fill up. After a letter was sent home with each
child, grades K-5, both sessions filled up with a waiting
list of 30-40 families. The staff feel there is a
definite need to have a third session of Day Camp next
summer (1985). At $40.00 per child for a two week
session, $4,800.00 revenue was produced this year. Thornton
indicated that there might be a slight increase in the
fee next summer. There are currently 40 children signed
up for our Playground program with more expected as the
program begins July 2.
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PARKS AND RECREATION BOARD
MINUTES - REGULAR CALLED MEETING
JUNE 11, 1984
The Open Gym Program is being offered mainly for adults this
year as there was a very low attendance last year for children,
and actually became an economic burden. Last Tuesday,
June 5, and last Thursday, June 7, there were 10-12 adults
participating in basketball at the Open Gym Program in
Reed Elementary Gym.
Thornton indicated the Rowlett Creek Steering Committee
members that the Parks and Recreation Board recommended
were tentatively approved and are now in the process of
deciding how best to approach funding for the project
as a first priority. Time is now better than one month
ago, and possible funding will not be as difficult as
once thought.
Chairman Workman indicated that hopefully by the next regular
meeting of the Parks and Recreation Board meeting significant
progress will be made to report on the Rowlett Creek Steering
Committee.
IV. CONSIDERATION OF BUDGET RECOMMENDATIONS TO THE CITY COUNCIL
FOR 1984-85
Director Mark Thornton gave a presentation on the 1984-85
Budget Process Calendar indicating the dates for each step in the
process. It was pointed out that all items recommended or
requested to the Council be submitted to the Director prior
to June 22, with the possible need for a special called
meeting of the Parks and Recreation Board sometime during the
week of June 18-22.
Bob Outman indicated a need to pursue the purchase of Community
Park areas and to find a dollar amount needed to affix to
the budget for such purchases.
Thornton said he would research dollar amounts prior to
Special Meeting, and would talk about method and time frame
of such purchases. Thornton also stated he would have some
feed back from City Manager by the next meeting on this
recommendation.
MOTION: Chairman Ron Workman made a motion that the following
recommendation be made to the City Council:
Firm provisions be made for the acquisition of a
minimum of 200 acres of community and special use
park land over the next four years, with a minimum
of 50 acres purchased each fiscal year beginning with
fiscal year 1984-85.
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PARKS AND RECREATION BOARD
MINUTES - REGULAR CALLED MEETING
JUNE 11, 1984
Wayne Austin seconded, the motion carried 5 for,
0 against.
Chairman Workman urged Park and Recreation Board members to
be aware of public meetings and workshops regarding the
budget process and to take every effort through their
Council Members and Public Hearings to express their
interest in the punccase of park lands.
V. REVIEW PRELIMINARY CONCEPTS FOR THE FOLLOWING DEVELOPMENTS:
TOMPKIN, TOMLIN, FOLSOM, BASS, AND BAKER
Director Mark Thornton introduced Mike Hoffman, Landscape
Architect, who is on staff this summer as an intern.
Thornton presented concepts of future park sites in the
developments currently in the process of development
within the City of Allen. There still remains to go
before developers and return with more definite plans for
dedication of properties by the next meeting.
David Morgan questioned if it were too late for dedication
of properties already approved for zoning.
Director Thornton felt there was still time to negotiate
to some degree.
Chairman Workman indicated his pleasure with the conecepts
presented as well as the procedure of Land Acquisition
in practice.
David Morgan explained a detailed flood plain area in the
Baker Development, currently before the City Council.
The City Council has "tabled" the Baker Property Development
and asked for a recommendation from the Parks and Recreation
Board.
Ron Workman felt no recommendation could be made without
extensive engineering accessment.
MOTION: Helen Johnson made the motion that the following
recommendation be made to the City Council
regarding the flood plain in the Baker Development:
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PARKS AND RECRATION BOARD
MINUTES - REGULAR CALLED MEETING
JUNE 11, 1984
The Parks and Recreation Board considers any decision
determining use and need of the Rowlett Creek and
tributary area is premature pending the completion of
the Flood Plain Management Study or the Rowlett
Corridor Study.
Therefore, the Parks and Recreation Board recommends
that the City Council not allow any fill within the
floodplain (flood fringe) area and adjust zoning
adjacent to the floodplain of Rowlett Creek and its
tributaries accordingly, after the Floodplain
Management Study or the Rowlett Creek Corridor Study
has been completed.
VI. DEVELOPMENT AND IMPLEMENTATION PROCEDURE FOR THE LAND
ACQUISITION POLICY
Director Thornton indicated the need to develop a procedure
so the Board will know what to expect as each proposed
Development comes through the City. This would allow the
Park and Recreation Board involvement in each development
as it occurs.
The procedure was presented as follows:
STEP 1
At least fifteen days prior to any action by the
Planning and Zoning Commission, the Developer shall
meet with the Director of Parks and Recreation and
Superintendent of Schools involved concerning
any land acquisitions by the City for Public
Recreation areas or School facilities.
STEP 2
The Parks and Recreation staff shall formulate a
recommendation to the Parks and Recreation Board
to include the following items:
1. general location of park site
2. approximate size
3. classification
4. proposed facility development
5. brief comments on how the particular site fits in with
the Land Acquisition Policy of the City
6. recommendation of action to be taken by the Board.
STEP 3
Once the Planning and Zoning Commission sets a Public
Hearing, the recommendation from the Parks and Recreation
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MINUTES - REGULAR CALLED MEETING
JUNE 11, 1984
STEP 4
STEP 5
STEP 6
staff will be presented to the Parks and Recreation
Board at the next regular meeting or a Special Called
meeting, whichever is prior to the Public Hearing.
The Parks and Recreation Board will review the
material presented by staff and make a recommendation
to staff, whether positive or negative.
Parks and Recreation Director shall attend the Planning
and Zoning Hearing to offer any information and
communicate with the commission, the recommendation of
the Parks and Recreation Board.
Once a positive recommendation is developed by the Planning
and Zoning Commission, the Parks and Recreation staff
shall finalize the Parks and Recreation Board's
recommendation to the City Council.
STEP 7
Once the Council sets a date for a Public Hearing,
the Director of Parks and Recreation shall meet with
Superintendent of the School District involved to
finalize any joint facility proposals and/or
recommendations. These recommendations shall be
sent to the City Council prior to the Public Hearing
for review.
After a brief discussion, this item was tabled until the next
regular meeting of the Parks and Recreation Board.
VII. ADJOURN
There being no further business,
MOTION: Bob Outman moved to adjourn, David Morgan seconded.
Motion carried, 5 for 0 against.
These minutes approved as read this day of �uq uta,
1984.
Ron Workman, Chairman Bob Outman, Secretary
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