Min - Parks and Recreation Board - 1986 - 06/16 - Special CalledMINUTES
PARKS AND RECREATION BOARD
SPECIAL CALLED MEETING
JUNE 16, 1986 - 7:30
MEMBERS PRESENT:
Don Proeschel, Chairman
Helen Johnson, Secretary
Mickey Christakos
Richard Saunders
MEMBERS ABSENT:
Clint Miller, Vice -Chairman
David Medina
Gary Edstrom
CITY STAFF PRESENT:
Mark Thornton, Director of Parks and Recreation
I. CALL TO ORDER
Chairman Don Proeschel called the meeting to order
�r at 7:40 p.m.
II. CONSENT AGENDA
Approval of Minutes from May 12, 1986, Regular
Called Meeting
MOTION: Mickey Christakos made a motion to
approve the Minutes from the May 12,
1986 Regular Called Meeting, as read.
Helen Johnson seconded the motion. The
motion carried, 4 for, 0 against.
III. DIRECTOR'S REPORT
A. Summer Programs Report
Thornton reported that this was the first day
of camp for Day Camp and Fish Camp. The Fish
Camp got rained out, but will be made up this
coming Saturday. The Day Camp was moved to
Reed Elementary Gymnasium late in the day due
to rain.
There are openings in all sessions of Day Camp,
Counselor in Training, and Fish Camp programs.
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PARKS AND RECREATION BOARD
MINUTES - SPECIAL CALLED MEETING
JUNE 16, 1986
Thornton reported the Learn to Swim Program also
began today with no major problems reported.
Helen Johnson questioned the length of the classes,
concern expressed over children not being kept
the full 30 minutes.
Thornton indicated that that was probably due to
the first day of operation.
Director Thornton reported that the pool had
averaged 485 people in attendance on a daily
basis since the opening of the pool Memorial
Day Weekend. Revenues were approximately
$11,000 which is more than 1/3 the total
projected revenue for the entire summer. These
figures include the Learn to Swim Program, as
well as the Season Passes sold at the pool.
He reported that he will monitor cost to see
if the pool can operate on a "break even"
basis. The City Council at their last meeting
added two more lifeguards to the staff.
B. Greenbelt Study
Mark Thornton reported that the Study would be
finalized at the July 1, 1986, meeting of the
Steering Committee for the Greenbelt/Linear
Park Study.
C. Ford Park Phase II
Director Thornton reported that he had given the
figure of $600,000 to Schrikel Rollins to budget
Phase II of Ford Park. Boney Construction has
been given approval to proceed with the construction
of all parking lots at Ford Park with a great
reduction in expense to the City over the original
bid amount.
Thornton reported vandalism at Ford Park Sunday
evening, June 15, 1986, with no major damage
incurred.
Thornton reported to the Board that he would have
detailed report on funding available for Ford Park
Phase II at the next regular scheduled meeting.
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PARRS AND RECREATION BOARD
MINUTES - SPECIAL CALLED MEETING
JUNE 16, 1986
Athletics Policy
Thornton indicated the possible need for a
special workshop with the Allen Sports
Association and the YMCA organization regarding
Field Request Policies and Facility Use
Agreement. Monday evening, June 30, 1986
was agreed upon as a tenative date for the
proposed joint workshop, 7:30 p.m. at
Municipal Annex.
IV. REVIEW AND DISCUSS ITEMS RELATED TO FORD POOL
A. Programming
Thornton reported that the pool hours have
been extended from 7:00 p.m. to 9:00 p.m.,
Monday, Tuesday and Wednesday evenings to
give adults who are working time to reach
their home, and come out to the pool for
a swim.
Middle School Night was a successful evening,
with High School Night having a fairly good
crowd on Friday night.
Helen Johnson asked about the pool opening on
Saturday mornings, and Thornton indicated that
those hours were being reserved for the Swim
Team use, as well as make-up time for swim
lessons should weather force the cancellation
of a class.
Thornton indicated the need for a Swim Team
Coach before the program can proceed.
B. Rules and Regulations
Director Thornton reported the need for
modification on General Rules and Regulations
#2 which is currently worded:
"Children under 6 years of age must be
accompanied and supervised in the water by a
responsible person at least 18 years of age."
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PARKS AND RECREATION BOARD
MINUTES - SPECIAL CALLED MEETING
JUNE 16, 1986
Thornton also recommended the addition of a
rule prohibiting the use of barbeque grills
inside the pool facility during regular scheduled
swim times.
MOTION: Mickey Chirstakos made a motion to modify
rule #2 by adding the following sentence
to the existing rule: "The ratio
required is one child with one adult, with
the exception being a parent with their own
children with one or more being 6 years of
age and younger."
The motion also included the addition of
the following rule to the rules and
regulations: "The use of barbeque and
cooking equipment is prohibited during the
regular scheduled operating hours of the
pool facility." Richard Saunders seconded
the motion. The motion carried, 4 for, 0
against.
V. REVIEW AND CONSIDER ACTION REGARDING A TP&L EASEMENT
CROSSING WAITERS BRANCH
Before consideration of this agenda item, Park Board
Member Richard Saunders advised that he would have to
abstain from consideration of this item due to a
possible conflict of interest. Due to the absence
of three Park Board Members, it left the Board without
a quorum to act on this item, therefore, it was
postponed until the next Regular Meeting of the Parks
and Recreation Board.
VI. REVIEW AND CONSIDER ACTION ON SHADOW LAKES GREENBELT
Director Thornton presented a proposed drawing of the
area to be developed in Allen. Following a brief
discussion,
MOTION: Mickey Christakcs moved to accept the
proposed park property in the Shadow
Lakes Development. The Board also
recommended that staff be involved
in the planning of the area and that
the construction of the park follow City
standards. Specifically 8' sidewalks
for multi -use trails. Helen Johnson
seconded the motion. The Motion carried
4 for, 0 against.
RY:
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PARKS AND RECREATION BOARD
MINUTES - SPECIAL CALLED MEETING
JUNE 16, 1986
VII. OTHER BUSINESS
Thornton indicated that he would have a review of
his proposed budget at the next regular Park Board
Meeting.
Chairman Don Proeschel indicated he had visited with
Jim Allen of the Explorer Post and he indicated they
were trying to find one of the members to take over
the position of Patrol Leader. Due to the summer
activities, the Explorer Post was expecting a low
activity level at this time.
VIII.ADJOURN
There being no further business, the meeting was
adjourned.
These minutes approved as read this —444bday ofL4,
1986. �-/'
Jy dY 1 F�(�i' J L�'
Don Pro eschel, Chairman Helen Johnson, S�cr ary
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