Min - Parks and Recreation Board - 1987 - 07/13 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
JULY 13, 1987 - 7:30 P.M.
MEMBERS PRESENT•
Don Proeschel, Chairman
Ray Lewis
Carol Laakso
Gary Edstrom
MEMBERS ABSENT•
Clint Miller
Richard Saunders
Mickey Christakos
CITY STAFF PRESENT:
Mark Thornton, Director of Parks and Recreation
I. CALL TO ORDER
Chairman Don Proeschel called the meeting to order at
7:43 p.m.
II. CONSENT AGENDA
Approval of Minutes from June 8, 1987, Regular Called
Meeting.
MOTION: Carol Laakso moved to approve the Minutes
as presented from June 8, 1987, Regular
Called Meeting. Ray Lewis seconded and the
motion carried, 4 for, 0 against.
III. DIRECTOR'S REPORT
A. Summer Programs
Director Mark Thornton reported that there had been
a noticeable decline in enrollment for the Summer
Programs being offered. Thornton reported that
the economy was the indicated cause of the reported
decline. He indicated that gate attendance at
the pool was down about 208 from last year, and
a possible cause would be the great deal of rain
days during the first of the season (June).
Thornton indicated that an update on the pool
attendance figures would be presented at the next
Park and Recreation Board Meeting scheduled for
August 10, 1987.
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Ford Park Construction
Thornton reported that the heavy rain fall in
June caused delays on construction at Ford
Park, but that the dry weather experienced
during July had put things back on schedule.
He reported that the lights are up on the tennis
courts and multi-purpose courts, and that
the tennis courts are being prepared for
surfacing materials. Thornton reported that
Saturday volunteers were organized through
the ASA Coaches of Soccer to pick up rocks
and stones on the soccer fields to prepare
them for hydromulching. He indicated that
approximately 15 people worked from 9:00
a.m. to 11:00 a.m. and did a great job of
making the field a higher quality facility
and saving the tax payers money. Thornton
also reported that the picnic tables were
r placed and that the shelter was in and due
�a to be put together and installed anytime.
C. Ford Park Concession
Director Thornton reported that the Concession/
Restroom Building at Ford Park looks like it
may be finished sometime during the next
couple of weeks. Thornton indicated that ASA
would be sponsoring a baseball tournament on
Ford and that the restroom portion should be
ready for use as well as a portion of the
concession area.
Chairman Don Proeschel asked the Board members
if they would be interested in having a opening
ceremony upon the completion of Phase II of
Ford Park. Thornton indicated that the spring
of next year might have the facility looking
more complete when grass areas are in. September
was the prefered time frame for some Board
members.
D. Story Park
Thornton reported that the park facility was
going to be similar to Reed Park (with the
exception of tennis courts). He indicated that
the playground equipment may be installed prior
to the opening of school this fall. Thornton
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JULY 13, 1987
indicated that the City had gone out for bids for
Phase I of Story, and the apparent low bidder for
the equipment was B.J.'s Park Products. The
bids will be awarded on July 16, 1987, at the
Regular Meeting of the City Council.
Other bids to be awarded at that meeting would be
the Concessionaire Bid, Equipment for Ford Park,
Construction of Story Park, and Installation of
Equipment at Story and Ford Parks.
IV. DISCUSS THE 1987-88 PARKS AND RECREATION BUDGET AND THE
PARKS BOARD INVOLVE_"1ENT.
Thornton reported that the preparation of the 1987-88
Budget started in May and ends with the Annual
Budget Retreat the first weekend in August. He
indicated that the current 1986-87 Budget had revenue
short falls, and that the Parks and Recreation Budget
had been cut by 68 in April. The Playground Program
had been eliminated and the hiring of one full-time
maintenance worker had been postponed as well as the
hiring of one temporary maintenace worker. The
Parks and Recreation Budget for 1986-87 ended up being
reduced from $490,340 to $450,648, or an 83 reduction.
Thornton reported that the State contacted the City
last fall and indicated they would no longer be mowing
right-of-ways along State Highway 5 and 2170. Thornton
indicated that the City was mowing those areas as time
allowed.
Thornton reported that new programs for the 1987-88
Budget had been proposed at $19,545 which would
provide for a new mower and trailer as well as the
reinstatement of one full time maintenance worker.
Thornton indicated that the Parks and Recreation Board
Members would have a high level of participation in
the fee structures - particularly regarding the User
Oriented expenses and services provided through the
Parks and Recreation Department.
Carol Laakso questioned the time frame for the expected
review of the fee structures and Thornton reported
that the fall months of September, October or November
would be the most likely time to review the fee
structures for the next year.
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UPDATE ON SENIOR CITIZENS ACTIVITIES
Thornton suggested that this item be tabled until the
next regular meeting of the Parks and Recreation Board
at which time Sandy McGowan, Special Activities
Coordinator for the City of Allen would be available
to speak to the Board regarding activities going on
with the Senior Citizens.
VI. OTHER BUSINESS
Chairman Don Proeschel questioned the progress of the
acquisition of the Special Use Facility. Thornton
reported that the City was awaiting the survey, and
would be updating the Council this week on the progress
as well as his contact with the State regarding the
estimated clean up costs involved with this facility.
The State Grant will not assist in the cost of the
clean up operation, but indicated that the cost of
the clean up oepration would affect the appraised
value.
Chairman Proeschel also informed the Board that the
Collin County Open Space Plan was approved by City
Council on June 18, 1987.
Chairman Proeschel reported that a letter had been
sent to the Mayor regarding the replacement of
Clint Miller on the Board. He also requested that
the vacancy be noted in the Allen American, inviting
those interested in serving to fill out a "green
sheet" with the City Secretary.
Thornton indicated that Don Proeschel had been at
Ford Pool the 4th of July Weekend and noted that
at neither visit was their a "roving" guard on duty,
during what appear to be a busy time in the shallow
end of the pool. Thornton then instructed the pool
manager to put a "roving" guard on duty at all times,
rather than at his discretion.
Board Member Gary Edstrom reported having received 4-5
calls from lifeguards and parents regarding the
pool manager, "roving" guard situation, and management
of the pool.
Thornton indicated that there had been a Staff Meeting
of the Pool Personnel on Saturday, and he felt most
complaints had been satisfied, and Gary indicated
that he had received no calls since Friday.
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Thornton also reported that the Allen Swim Team
(C.O.A.S.T.) had held the first swim meet in
Allen on Saturday, July 11, and it had been termed
a great success. Many volunteers as well as City
Staff had worked hard to be sure the meet was a
success.
VII. ADJOURN
There being no further business, the meeting was
adjourned.
These minutes approved as read this _day of
1987.
�+-�Cy'-J
Don Proeschel, Chairman Mickey 6
hr st k s, Secretary
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