Min - Parks and Recreation Board - 1987 - 08/10 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
s AUGUST 10, 1987 - 7:30 P.M.
MEMBERS PRESENT:
Don Proeschel, Chairman
Ray Lewis
Gary Edstrom
Richard Saunders
MEMBERS ABSENT•
Carol Laakso
Mickey Christakos
CITY STAFF PRESENT:
Mark Thornton, Director of Parks and Recreation
Sandy McGowan, Special Activities Coordinator
I. CALL TO ORDER
Chairman Don Proeschel called the meeting to order at
11 7:45 p.m.
II. CONSENT AGENDA
Approval of Minutes from July 13, 1987, Regular Called
Meeting.
MOTION: Ray Lewis moved to approve the Minutes as
corrected from July 13, 1987, Regular Called
Meeting. Richard Saunders seconded and the
motion carried, 4 for, 0 against.
III. DIRECTOR'S REPORT
A. Ford Park Construction
Director Thornton reported that Phase II of Ford
Park was nearing completion, with the tennis courts
being painted and striped. The AISD will be moving
some of their dirt to allow completion of that area,
along with some electrical work to be done.
B. Park Concessions
Thornton reported that at their City Council Meeting
Thursday, August 6, 1987, the Council awarded the
bid for Concessionaire at Ford Park to James Odell.
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1 AUGUST 10, 1987
Odell Concessions had placed a bid at 208 of sales
after Sales Tax, with a minimum payment of $3,000.
Thornton indicated that Odell was not the best
bid in terms of dollars, but the Council as well
as himself felt he was the best qualified with the
most experience. He has operations in
Carrolton as well as Plano, keeps a safe in
every place of operation, a computerized cash
register to record transactions, and is very
accustomed to the accounting procedures and
handling of money.
Chairman Proeschel inquired as to the possible
grand opening ceremonies for Ford Park this fall.
Thornton reported that he needed to wait and see
what progress can take place during the next two
weeks in terms of grass and visual aspects of
the park. He also indicated that people usually
were tired of the heat and more apt to come out
for a celebration in the spring. Thornton
indicated that he would have some plans for such
a ceremony at the next Park Board Meeting.
Cary Edstrom asked about the tennis courts, and
Thornton indicated that the lights and nets should
be up within the next two weeks. He also
indicated that some of the parts for the shelter
were not the right parts, and the correct ones
were received last Thursday.
Summer Programs
Thornton reported that as of August 10, 1987,
25,341 patrons had participated in the Open Swim
Times, with 4,430 entries attributed to the Learn
to Swim Program, and 1,299 patrons using the
Pool Rental Program, for a total of 31,070
entries to the facilities thus far this summer.
Last year on the 22nd of August, 1986, 38,030
had used the Open Swim Times, with 3,860 entries
recorded for the Learn to Swim Program, for a
[[ total to date of 41,890.
Thornton indicated a possible need to revamp the
price of admissions as well as the Season Pass
procedure for the next summer. He indicated that
the current procedure for Season Passes was too
costly for the City. A possible coupon program
is being investigated.
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IV. UPDATE ON 1987-88 BUDGET
Thornton gave the Board a brief recap of his portion of
the Annual Budget Retreat which was held August 7-9,
1987. Some of the highlights being the Parks and
Recreation Proposed Budget of $481,000, with a new
mower being approved as well as a trailer. Some of
the Council discussions centered around the policies
regarding Maintenance, Recreation and Administration
within the Parks and Recreation Department. Thornton
reviewed discussions with the Council regarding medians,
Right of Ways, and level of expectations regarding the
same. Another point of interest by the Council was
the approach to planning the Recreation Center, and
the fact that it should be a "statement" for the City
of Allen.
Another item of discussion was the Council concern over
the Allen Sports Association and the role of the City.
They were most concerned with the question of what
would be in the best interest of the children of Allen.
Thornton reported that providing field support for
the Allen Sports Association, as well as the YMCA was
being handled at the current time, but that if many
more seperate groups wanted to use fields, the City
would not be able to support those needs.
Another area of discussion was the Policy Manual for
the Parks and Recreation Department and the Council
support of same.
V. UPDATE ON SENIOR CITIZENS PROGRAM
Mark Thornton introduced Sandy McGowan, Special
Activities Coordinator for the City of Allen to the
Board Members. Mrs. McGowan gave a brief review of
the special activities she has organized and
participated in with the Senior Citizens, some of
those being a trip to a Ranger game, Southfork Ranch,
Dallas Musical, Farmers Market, Movies, as well as
the Dallas Botanical Gardens. Some of the current
ongoing activities include the Seniors Water Aerobics
Program, Skip -Bo, "42", Bridge, sewing, dance class,
as well as daily lunches provided thru Collin County
On Aging. Upcoming events include a Luau Party,
trip to circus, trip to Granbury Opera House, possible
' Seniors Bowling League, as well as the monthly
Pot Luck Luncheon at the Center and the monthly
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Luncheon hosted by St. Judea with meals provided on
a rotational basis thru the Allen Ministerial Alliance.
Sandy invited all interested Board members to join
them for the monthly Pot Luck Luncheon at any time,
as well as the upcoming Luau Party, Friday, August
14, 1987, from 7:00 to 10:00 p.m. at the Old Middle
School Cafeteria.
Mark and Sandy then presented a video tape of some
highlights from the Day Camp Program, Seniors Water
Aerobics Program and the Fish Camp Program.
The Board responded with the opinion that the concerns
of the City Council expressed this past year regarding
the Senior Citizens were being met very well with the
addition of Mrs. McGowan to the Citv Staff.
VI. OTHER BUSINESS
Thornton reported that he had checked with the Allen
School District regarding the availability of the new
tennis courts at the High School, and was told once
they are open, there would be no charge for the use
of those courts and would be open to the public after
school functions.
Thornton also indicated that a notice would be sent
to the Allen American regarding the open place on
the Board, and the Council would start the interview
process with prospective Board Members in September.
VII. ADJOURN
There being no further business, the meeting was
adjourned.
These minutes approved as read this 144h day of �
1987.
Donn Prroeschel, Chairman Mickey ristakos, Secretary
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