Min - Parks and Recreation Board - 1987 - 11/30 - RegularMINOTES
PARRS AND RECREATION BOARD
REGULAR CALLED MEETING
NOVEMBER 30, 1987 - 7:30 P.M.
MEMBERS PRESENT
Don Proeschel, Chairman
Gary Edstrom, Vice -Chairman
Helen Johnson, Secretary
Carol Laakso
Richard Saunders
Tom Clark
Ray Lewis
MEMBERS ABSENT
None
CITY
STAFF PRESENT
Mark
Thornton, Director of Parks and Recreation
I.
CALL TO ORDER
Chairman Don Proeschel called the meeting to order at 7:35
p.m.
II.
CONSENT AGENDA
A. Approval of Minutes from October 12, 1987, Regular
Called Meeting
B. Approval of Minutes from November 2, 1987, Special
Called Meeting
MOTION: Helen Johnson moved to accept the minutes
from October 12, 1987, as corrected, and the
Minutes from November 2, 1987, as presented.
Gary Edstrom seconded and the motion carried,
7 for, 0 against.
III.
DIRECTOR'S REPORT
A. Ford Park
Director Mark Thornton reported that the lights on
the basketball courts were working well, and people
y
were using that facility. He indicated the lights were
i
working on the tennis courts, but that they were locked
awaiting better grass coverage before officially
opening them to the public. He will get publicity
9
PAGE 2
MINUTES - PARKS AND RECREATION BOARD
NOVEMBER 30, 1987
people out there when grass better established to get
the word out that the tennis courts and basketball
courts were open to the public.
B. Special Use Facility
Thornton reported that he had received the appraisals
from Evaluation Associates and Porcher Bond Wilk
Allison, Inc. and same have been forwarded to the Texas
Parks and Wildlife Department. TPWD has responded with
a few questions on the appraisals received, and
Thornton will be meeting with those appraisers
Wednesday, December 2, to clarify those questions and
answers.
Thornton indicated to TPWD that he would like to see
the acquisition of this property completed by the end
of the year.
Christmas Party
Thornton reminded Park Board Members of the Boards and
Commission Christmas Party scheduled for December 15,
1987, and urged all to attend.
IV. REVIEW AND CONSIDER RECOPR4ENDATION TO THE COUNCIL REGARDING
THE NAX VAUGHN ELEMENTARY SCHOOL GYMNASIUM JOINT USE
AGREEMENT
Thornton presented a brief background of the City and AISD
sharing facilities and how the joint use of Reed Gymnasium
has worked in the past.
Thornton presented a "draft" resolution for the Board to
review, and indicated that the Allen Independent School
District Board would be approving a similar resolution at
their next meeting. He indicated that he needed a
recommendation from the Park Board to City Council regarding
the resolution.
Thornton reported on a meeting held with Dr. Gene Davenport
and representatives of the City, in which the City was told
that the school district has determined that every third
gymnasium constructed should be an over -sized facility.
Therefore, whether the City assisted in the funding of the
over -sized facility for Max Vaughn Elementary, was not an
issue. What needed to be determined, was a joint use
agreement, whereby the City could obtain some assurance of
time usage of that facility. Thornton told the board he
10
PAGE 3
MINUTES - PARKS AND RECREATION BOARD
NOVEMBER 30, 1987
felt an agreement could be reached whereby all parties would
benefit.
Thornton also reported that the time frame for putting
together a joint use contractual agreement would be January,
February, 1988 - which would offer more time for himself and
Bob Curtis of the AISD to work on a proposed agreement.
Chairman Don Proeschel questioned the priority of the
Community Education scheduling as opposed to the City
scheduling, and Thornton indicated that was something which
could be worked out in the contract for usage by the City.
MOTION: Gary Edstrom moved to recommend approval to City
Council of the Resolution as presented to Parks
and Recreation Board Members. Tom Clark seconded
and the motion carried, 7 for, 0 against.
V. DISCUSS CHAIRMAN'S ANNUAL REPORT TO COUNCIL
Chairman Proeschel reported that he had presented the Annual
Report to Council on November 19, 1987, and asked if Board
Members had questions or comments after reviewing the copy
of that report provided them in their agenda packets.
VI. DISCUSSION REGARDING DECEMBER PARR BOARD MEETING
Thornton advised the Board that according to his agenda,
there appeared not to be enough business to justify a
meeting for the month of December, 1987. The Board agreed
to postpone that meeting until the regular meeting of
January, 1988.
VII. ADJOURN
There being no further business, the meeting was adjourned
at 8:30 p.m.
These minutes approved as read this / day of January, 1988.
1k nsDone oeschel, Chairman elen Jo 'Secreta
11