Min - Parks and Recreation Board - 1988 - 07/11 - RegularMINUTES
PARRS AND RECREATION BOARD
REGULAR CALLED MEETING
JULY 11, 1988 - 7:30 P.M.
MEMBERS PRESENT
Don Proeschel, Chairman
Helen Johnson, Secretary
Richard Saunders
Rick Allen
Dan Easter
131 a C c7 u;7.y:FT,y ;r 5 Y
Ray Lewis
Tom Clark
CITY STAFF PRESENT
Mark Thornton, Director of Parks and Recreation
I. CALL TO ORDER
Chairman, Don Proeschel called the meeting to order at
8:00 p.m.
II. APPROVAL OF MINUTES FROM REGULAR CAff.LED MEETING ON JUNE
20, 1988
MOTION: Helen Johnson moved to accept the
Minutes from June 20, Regular
Called Meeting as corrected, Dan
Easter seconded, and the motion
carried 5 for, 0 against.
III. DIRECTOR'S REPORT
A. Cottonwood Bend Playground
Director Mark Thornton reported on the progress at
Cottonwood Bend Playground, and indicated that the
playground equipment was back -ordered and should
be shipped on July 18. Upon the installation of
that equipment, the playground will be complete.
B. Story Park
43
PAGE 2
MINUTES - PARKS AND RECREATION BOARD
JULY 11, 1988
Thornton reported that this park facility has been
completed with the exception of re -seeding the
bermuda grass at this site. It had been seeded,
and due to problems with the irrigation system,
the seed was lost. He will be meeting with
Bobby Curtis of the AISD Service Center regarding
existing drainage problems from AISD property onto
the City of Allen Story Park site.
Thornton suggested that the scheduled park
dedications for both Story Park and Cottonwood
Bend Playground be postponed until the spring
months to allow for a larger attendance, and to
also give the new director time to get settled
into the position.
MOTION: Richard Saunders moved to postpone the
park dedication ceremonies for both
Story Park and Cottonwood Bend
Playground until the spring months of
1989. Rick Allen seconded, and the
motion carried 5 for, 0 against.
C. Special Use Facility
Thornton reported that the Texins Association has
agreed upon the price if they can afford to clean
up the site. Currently, soil testing, and a
closure plan is being developed to file with the
Texas Water Commission. Corporate Texas
Instruments has assigned two Environmental
Engineers to oversee the proposed clean up
operation to reduce the long-term liability to
T.I. associated with this property. Final
determination is to be made during the month of
August.
Teen Recreation Program
Thornton updated the Board and presented a brief
history of the Clark Stevens Memorial Fund to the
newly appointed Board Members. Following the
Graduation Party at Reed Gymnasium in the spring
of 1985, the program was cut due to a low
5 participation. The High School Night and Middle
School Night was implemented at Ford Pool in 1986,
with poor attendance at the High School level.
Thornton met with Mrs. Eileen Stevens and
44
PAGE 3
MINUTES - PARKS AND RECREATION BOARD
JULY 11, 1988
explained that funds could be used to buy
equipment for a future recreation center, and
agreed that the City would provide a graduation
party at Ford Pool next spring on graduation
night. Sandy McGowan is to pursue the planning
and implementation of this program and keep the
Park and Recreation Board informed of the
progress.
E. Sesquicentennial Park
Thornton reported on the current status of the
proposed Sesquicentennial Park and presented a
brief background for the new members. He
indicated that following the 1986 Sesquicentennial
Year, nothing had been done on the proposed urban
park and fountain designed for the intersection
of McDermott and Anna Drive. He reported that the
Margaret McDermott donation of $35,000 toward the
fountain was still available, and also reported
that due to in-house work on Ford, Story, and
Cottonwood Bend Playground, enough funds were
saved from those bond projects to complete
construction of that park.
McDermott Drive Landscaping
Thornton reported that he was meeting at 10 a.m.
July 12, 1988, with everyone involved with the
McDermott thoroughfare regarding the landscaping
and construction of this street. Thornton
indicated that the same street lighting would be
used along this street as was used on the Main
Street project.
G. Bethany Road Landscaping
Thornton reported that the landscaping along
Bethany Road should be completed very soon
H. Director's Position Replacement
Thornton indicated that he was writing the job
description to mail to cities in Texas along with
a schedule of the selection process, to involve
the Park Board Members, subject to the City
Managers review. He indicated that the process
could be done by mid-October to the first of
November. In the mean time, the City Manager or
45
L
PAGE 4
MINUTES - PARKS AND RECREATION BOARD
JULY 11, 1988
his designee would be acting in the official
capacity for the Department.
IV. REVIEW AND CONSIDER RECOMMENDING FEE FOR SCHEDULED
PRACTICE FOR BALL FIELD LIGHTS
Thornton reported anything over the general maintenance
of facilities was covered by the $2 User Fee, with the
exception of lights to practice with. He indicated
that there is currently no way to enforce or police the
abuse of field reservations to practice with. Often a
team will reserve the Hillside area to practice on,
employees will set lights to come on for them, then
they will not show up at the designated time or use the
facility. Lights then burn needlessly, and therefore
creates a wasted overhead for the taxpayers. Thornton
proposed a policy whereby teams could continue to
reserve fields to practice on, but would be charged a
$6 fee for 90 minutes of practice time on Hillside,
Jupiter or Ford Fields. Following a brief discussion
by Park Board members, the following Motion was made.
MOTION: Rick Allen moved to recommend to City Council
the adoption of a policy to charge teams $6
for 90 minutes of field time to practice to
be implemented as of October 1, 1988.
Richard Saunders seconded, and the motion
carried 5 for, 0 against.
V. UPDATE ON COLLIN COUNTY OPEN SPACE BOND PROGRAM
Chairman Don Proeschel gave a brief update on the
Collin County Open Space Bond Program, and distributed
various documents to Board Members on the program.
VI. UPDATE ON POLICY FOR NAMING PUBLIC FACILITIES COMMITTEE
Richard Saunders and Helen Johnson briefly updated the
Board on their first meeting with representatives from
the Library Board on the process discussed for naming
public facilities. Certain criteria has been proposed,
some of which are the naming of parks, and public
buildings, using historical features, donation of
property, contribution and/or donation of time and
service, or geographical reasons.
VII. OTHER BUSINESS
There was no other business brought forward.
46
PAGE 5
MINUTES - PARKS AND RECREATION BOARD
JULY 11, 1988
VIII. ADJOURN
There being no further business, the meeting was
adjourned at 8:50 p.m.
These minutes read and approved this Dt day of August, 1988.
1
Don Proeschel, Chairman He n Johnson, Secretary
11
47