Min - Parks and Recreation Board - 1988 - 10/10 - RegularMINUTES
PARRS AND RECREATION BOARD
REGULAR CALLED MEETING
OCTOBER 10, 1988 - 7:30 P.M.
Don Proeschel, Chairman
Helen Johnson, Secretary
Richard Saunders
Dan Easter
Ray Lewis
Tom Clark
Rick Allen
CITY STAFF PRESENT
Jon McCarty, City Manager
Troy Burnside, Maintenance Foreman
I. CALL TO ORDER
Chairman, Don Proeschel called the meeting to order at
7:35 p.m.
II. APPROVAL OF MINUTES FROM REGULAR CALLED FETING ON
SEPTEMBER 12, 1988
MOTION: Tom Clark moved to accept the
Minutes from September 12, Regular
Called Meeting as read, Ray Lewis
seconded, and the motion carried 4
for, 0 against.
III. DIRECTOR'S REPORT
A. Review of Final Ford Pool Statistics - Comparison
with 1986, 1987 Statistics
City Manager, Jon McCarty reported the following
comparisons with previous years of operation at
Ford Pool:
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{ OCTOBER 10, 1988
$42,483 $32,866 $45,530
Admissions/Participants
1986 1987 1988
Open Swim
Revenue
14,592
Swim Passes
- -
1986
1987
1988
Pool
Admission $34,935
$25,409
$31,796
Pool
Concession 1,355
611
1,515
Learn
to Swim 6,193
6,846
9,519
Pool
Rental -
-
2,700
$42,483 $32,866 $45,530
Admissions/Participants
1986 1987 1988
Open Swim
38,030 25,341
14,592
Swim Passes
- -
6,308
Free (under 6)
- -
4,638
Learn to Swim
3,860 4,430
3,660
Pool Rental
1,299
2,085
Water Aerobics
- -
240
41,890 31,070 31,523
Jon reviewed several points with the Board
regarding prior years numbers, as well as this
years records, and indicated that from this point
on the records will be maintained as the 1988
breakdown indicates. He also indicated that 68
people had participated in the C.O.A.S.T. program,
and felt the need of older children may have been
met through that avenue rather than the advanced
swim lessons offered, which had a very low
interest level.
Tom Clark requested that the prior months minutes
be changed to reflect the fact that one more
deposit had been made to the Concessions Revenue
Account, boosting that number from $1,150.75 to
$1,515.00.
B. Update on Fall Recreation Programs, Update on Open
Gym Operation
Jon McCarty brought the Park Board up to date on
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OCTOBER 10, 1988
the fall recreational programs with the following
statistics and information:
Softball:
42 teams participating
Regular season ends by October 18 for Fall
Softball Leagues
Of the Post Season Tournaments offered, the Church
Tournament did not make, but Open and Co-Rec
Tournaments appear to have a high interest level
by area teams.
Volleyball:
10 Teams in Competitive League
Recreation League did not make due to low interest
level
Regular Season began Monday October 3, at Story
Gym. Fee was $95/team, +$2.00 User Fee for each
person on the Roster.
Open Gym Program•
First five days of operation say 148 people
participate in the Open Gym Program.
Staff expects participation levels to rise as word
circulates as to the program. The lack of advance
advertisement for the program was blamed in part
for the relatively low level of participation.
Chairman Don Proeschel, indicated his pleasure
that the program had been implemented, but also
expressed a desire for a concentrated advertising
effort by staff regarding the program. Staff will
follow-up with notification to several agencies.
Jon expressed his concern over the winter program
hours being inconsistent due to the adult
basketball league schedule, as well as the Allen
Sports Association Basketball Program, both of
which will have to use Reed Gym since it is the
only available facility with a wooden gym floor.
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OCTOBER 10, 1988
Following a lengthy discussion as to ways to
continue to provide more Open Gym Hours during the
winter, it was determined that next year the
addition of Max Vaughn Gym would alleviate the
problem to a degree, but that shortages in gym
space with wooden floors would still exist.
Dan Easter expressed his concern that the Gym
Program be open on Sundays, particularly during
the winter months, and Chairman Don Proeschel
indicated that Sandy McGowan, Special Activities
Coordinator had an extensive background in
recreation center management and that originally
the programs intent was that she would work some
weekends as well as act as back-up for Ed Voss
regarding the Open Gym.
Update on Youth Leagues
Allen Sports Assoc. Football - 151
Allen Sports Assoc. Soccer - 396
Allen YMCA - 77
Winter Basketball Leagues
Registration October 31 - November 4
Fee - $190/team, plus $2 User Fee
Season Begins November 17 at Reed Gym
Coaches Meeting November 10, Reed Gym
League will end no later than February 9
Update on Country Fair
Jon shared a memo with the Park Board which
detailed the departmental staff involvement in the
Country Fair. He indicated that reports had been
very favorable regarding the location of the fair
and overall success. Tom Clark indicated that the
Fair had been profitable for the Jaycees and
should cover about 90% of the Christmas Parade
expenses.
Update on Special Use Facility
Jon reported that negotiations regarding the
Toxin's Rod & Gun Club were still active and that
he had met this past Friday in Austin with
representatives of the Texas Water Commission,
Texas Department of Health, Toxin's Association,
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OCTOBER 10, 1988
Environmental Engineers from Texas Instruments,
Consultants for the Toxin's Association, as well
as a representative from A.T.I. Environmental
Services, Inc. As of this evening he had spoken
with Richard Brown of the Texin's Association, and
discussed several alternatives open to the Toxin's
Association regarding the lead clean-up on the
property. Jon shared several of these
alternatives with the Park Board Members, but
indicated that nothing was finalized at this
point, but would keep the Board updated as he had
information for them.
Status of Concessions at Ford Park
Jon handed out a memo from Ed Voss regarding the
current status of the Concessionaire at Ford Park.
Following a brief discussion, the following Motion
was made:
MP MOTION: Tom Clark made a motion to recommend the
following to City Council:
1. Review the current contract and
enact changes in its wording to
reflect experiences staff has had
in dealing with the current
concessionaire.
2. Pursue all legal means to recoup
payments from the concessionaire
due to the City.
3. Take proposals for a new
concessions contract.
Ray Lewis seconded, and the motion
carried 6 for, 0 against.
IV. DISCUSS CHAIRMAN'S ANNUAL REPORT TO CITY COUNCIL
Chairman Don Proeschel handed out a list of items he
had compiled to be included in the Chairman's Annual
Report to City Council for Board review. He indicated
that he would have a complete report available at the
Parks and Recreation Board Meeting scheduled for
November 19, and would be available to present his
report at the second November City Council Meeting.
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MINUTES - PARKS AND RECREATION BOARD
OCTOBER 10, 1988
V. OTHER BUSINESS
Don Proeschel shared a brochure of Trinity Trail hiking
and equestrian facility on Lake Lavon. He indicated
that $20,000 of Collin County Bond money was spent on
this project, and invited all Board members to visit
the facility.
Ray Lewis indicated that some of the benches on the
McDermott Soccer Field need to be checked for safety in
respect to the loose back boards.
VI. EXECUTIVE SESSION: PERSONNEL (CLOSED TO PUBLIC AS
PROVIDED IN ARTICLE 6252-17, SECTION 2(F), V.A.T.C.S.)
The Board moved to Executive Session
VII. RECONVENE TO REGULAR SESSION
VIII. ADJOURN
There being no further business the meeting was
adjourned at 9:52 p.m.
The,,n
seey minutes
11read and approved this /144hday of Nove 1988.
Don Proeschel, Chairman H n John n, Secretary
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