Min - Parks and Recreation Board - 1988 - 11/14 - Regulara
MINUTES
PARES AND RECREATION BOARD
REGULAR CALLED MEETING
NOVEMBER 14, 1988 - 7:30 P.M.
Don Proeschel, Chairman
Helen Johnson, Secretary
Richard Saunders, Vice -Chairman
Ray Lewis
Tom Clark
Rick Allen
Dan Easter
MEMBERS ABSENT
None
CITY STAFF PRESENT
Jon McCarty, City Manager
Troy Burnside, Maintenance Foreman
Sandy McGowan, Special Activities Coordinator
Ed Voss, Program Coordinator
I. CALL TO ORDER
Chairman, Don Proeschel called the meeting to order at
7:40 p.m.
II. ELECTION OF OFFICERS
A. Chairman
Richard Saunders nominated Don Proeschel for
Chairman, Tom Clark seconded.
MOTION: Rick Allen made a motion close the
nominations and to elect Don Proeschel
by acclamation, Tom Clark seconded, and
the motion carried, 7 for, 0 against.
B. Vice -Chairman
67
PAGE 2
{ MINUTES - PARKS AND RECREATION BOARD
r NOVEMBER 14, 1988
Helen Johnson nominated Richard Saunders for Vice -
Chairman, Tom Clark seconded.
MOTION: Dan Easter made a motion to close the
nominations and to elect Richard
Saunders by acclamation, Helen Johnson
seconded, and the motion carried 7 for,
0 against.
C. Secretary
Rick Allen nominated Helen Johnson for Secretary,
Tom Clark seconded.
MOTION: Dan Easter made a motion to close the
nominations and to elect Helen Johnson
by acclamation, Tom Clark seconded and
the motion carried, 7 for, 0 against.
III. APPROVAL OF MINUTES
MOTION: Tom Clark moved to accept the Minutes as
written from October 10, 1988 Regular Called
Meeting. Richard Saunders seconded, and the
motion carried 7 for, 0 against.
IV. DIRECTOR'S REPORT
A. Update on Director's Vacancy
City Manager, Jon McCarty presented a brief
history of the process involved in locating a
Director of the Parks and Recreation Department.
He indicated that he currently had four applicants
which were up for consideration and that he
planned to talk to City Council at their meeting
Thursday evening, November 17, 1988, regarding
this position. The top four applications were
circulated among the Board members for their
review.
B. Update on Special Use Facility
Jon reported that no new developments had occurred
since the last Board meeting, and that he would
keep the Board informed of any progress on this
project. He provided the Board with a copy of the
letter from Mr. Charles L. Poole, Manager,
ME
PAGE 3
MINUTES - PARKS AND RECREATION BOARD
d NOVEMBER 14, 1988
Corporate Environmental, Texas Instruments, to Mr.
Phillip Winsborough, Hazardous and Solid Waste
Enforcement Section of the Texas Water Commission.
This letter was to confirm certain issues which
were discussed by phone on Thursday, November 3.
Update on Open Gym Statistics
Ed Voss presented an update on the Open Gym
Program currently being operated at Reed
Elementary Gymnasium by the City of Allen. Ed
reported that during October, an average of 45
people participated per opening of the gym. He
also reported that per the nine openings in
November, an average of 82 people participated per
opening of the facility. He also reported that as
of Sunday, November 20, the new hours for the Open
Gym Program would be as follows:
Sunday 1-5 p.m.
Monday 6-9 p.m.
Tuesday Closed
Wednesday Closed
Thursday Closed
Friday Closed
Saturday 1-5 P.M.
The closing on Tuesdays, Wednesdays and Thursdays
were due to the adult Winter Basketball Leagues
scheduled to begin on Thursday, November 17.
D. Update on Fall Basketball Program
Ed Voss reported that the Winter Adult Basketball
League would begin with Men's Church on Thursday,
November 17, and that the Church League had nine
teams signed up. Men's Open would begin on
Tuesday, November 22, with 10 teams signed up, and
the 6Ft and Under League would begin on Wednesday,
November 23, with 10 teams participating. Voss
indicated that this was a 26% increase over the
past season participation level.
V. REVIEW AND CONSIDER REQUEST FROM ALLEN LIBRARY CAMPAIGN
COMMITTEE
a
Special Activities Coordinator, Sandy McGowan
presented
the Board with a letter from the Allen Library Campaign
Chairman, requesting the donation of one night at the
ME
PAGE 4
MINUTES - PARKS AND RECREATION BOARD
NOVEMBER 14, 1988
City Swimming Pool to be used at a "silent auction"
fund raiser for the library. Mrs. McGowan reported
that because that particular fee was set by City
Ordinance, it could not be waived. As an alternative,
other programs supplied by the Parks and Recreation
Department were offered instead, those being:
Day Camp
Counselor in Training
Fish Camp
Learn to Swim
Adult Water Aerobics
After a brief discussion, the Board indicated their
desire would be to offer five packages of Parks and
Recreation Programs to be auctioned.
MOTION: Tom Clark made a motion to offer for auction
by the Allen Library Campaign Committee, five
packages of Parks and Recreation Programs.
Each package would be for either one Day Camp
program scholarship, or one Counselor in
Training program scholarship, or one Fish
Camp Scholarship, or one Learn to Swim
scholarship, or one Adult Water Aerobics
program scholarship. As a separate item, two
autographed Cook Books from the Senior
Citizens will be donated for auction as well.
Ray Lewis seconded, and the motion carried 7
for, 0 against.
VI. REVIEW AND CONSIDER POLICY ON LOCKED RESTROOM
FACILITIES AT FORD PARK
Ed Voss reported that the department has been
approached by several people regarding the current
policy of keeping the restrooms locked at Ford Park.
He indicated that current policy allowed organizations
to place a $25 deposit and obtain a key to both the
restrooms and lights at Ford Park. The concern by the
Department for vandalism and security at this facility
has kept this policy in effect. Following a lengthy
discussion on alternatives, the following Motion was
made:
MOTION: Tom Clark recommended that the current policy
remain in effect, allowing any group that
meets the eligibility requirements to
participate in the City of Allen athletic
70
PAGE 5
MINUTES -
PARKS AND RECREATION BOARD
NOVEMBER
14, 1988
programs be allowed to have access to lights
and restrooms with a $25 deposit. Other
groups may also obtain a key to the restrooms
at the discretion of the Director of Parks
and Recreation. Ray Lewis seconded, and the
motion carried 7 for, 0 against.
VII.
REVIEW OF CHAIRMAN'S ANNUAL REPORT TO CITY COUNCIL
Chairman Don Proeschel provided the Board members with
a draft copy of his proposed annual report to City
Council. With minor updates, the Board felt confident
that the report was ready to be presented at the
Council Meeting scheduled for Thursday evening,
November 17, 1988.
VIII.
OTHER BUSINESS
Helen Johnson reported that the new girls baseball
chairman for AS,,, had requested that the girls baseball
leagues be allowed to play some of their games at
another facility other than Hillside, or that Hillside
be renovated. Maintenance Foreman, Troy Burnside
indicated that his maintenance schedule for the winter
contained several items to be repaired at Hillside, and
if funding were available, he would like to purchase
aluminum bleachers. If funding unavailable, he would
see that new wooden boards replace the existing
weathered boards. Helen Johnson indicated that Linda
Parker has accepted the duties for ASA of working with
the girls baseball leagues.
IX.
ADJOURN
There being no further business the meeting was
adjourned at 9:00 p.m.
These minutes read and approved this 16th day of January, 1989.
Don Proeschel, Chairman Helen Johnson, Secretary
71