Min - Parks and Recreation Board - 1989 - 05/08 - RegularMINUTES
PARRS AND RECREATION BOARD
REGULAR CALLED MEETING
MAY 8, 1989 - 7:30 P.M.
MEMBERS PRESENT
Don Proeschel, Chairman
Richard Saunders, Vice -Chairman
Helen Johnson, Secretary
Rick Allen
Tom Clark
MEMBERS ABSENT
Dan Easter
CITY STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Sandy McGowan, Special Activities Coordinator
I. CALL TO ORDER
Chairman Proeschel called the meeting to order at 7:50
p.m.
II. APPROVAL OF MINUTES
Approval of Minutes from meeting of April 17, 1989
MOTION: Tom Clark moved to accept the Minutes from
April 17, 1989, as presented. Rick Allen
seconded and the motion carried 5 for, 0
against.
III. DIRECTOR'S REPORT
A. Summer Program Registration
L
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MINUTES - PARKS AND RECREATION BOARD
MAY 8. 1989
Sandy McGowan reviewed the summer department plans
with Board Members and reported on registration
strategy at Reed Cafeteria, between 10 and 2 pm on
May 13 and 20. A copy of the "Summertimes"
program brochure was handed out to each Board
member and programs reviewed.
Cottonwood Bend Dedication
Director Savage reported that the Cottonwood Bend
Park Dedication would be held at 10 a.m., May 27,
1989. She indicated that announcement of this
planned event would be in the Allen American, by
printed invitations, and door to door flyers in
the Cottonwood Bend Housing Addition. It was
suggested that the P.T.A. Newsletter for Boyd
Elementary School would be an effective means to
notify parents and residents of the dedication
ceremony.
Open Gym Update
Board Members were provided with an Open Gym
Update by Ed Voss, Program Coordinator. The
following collective data on a month -by -month
basis was provided:
April Statistics:
14 days of operation (48 hours)
68 participants per day of operation
19 participants per hour of operation
March Statistics:
2 days of operation (8 hours)
111 participants per day of operation
27 participants per hour of operation
February Statistics:
3 days of operation (12 hours)
123 participants per day of operation
31 participants per hour of operation
Budget Report
Director Rhoda Savage reported that the City
Manager had asked each department to reduce
expenditures for fiscal year 1988-89 by 5%.
indicated that for the Parks and Recreation
Department, the most likely area would be in
their
Rhoda
the
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MINUTES - PARKS AND RECREATION BOARD
MAY 8, 1989
salary portion of her budget due to the Director
position vacancy for 3 months of this fiscal year.
She also reported that rather than filling two
full-time permanent positions, these positions
were filled with seasonal, temporary workers, and
would be offered to the two best seasonal workers
in late fall.
Special Use Facility
Rhoda reported that names of various law firms had
been forwarded to the office of the City Manager
for him to finalize arrangements with an attorney.
The Texins Association is anxious to finalize
their contract with the clean up agency. The
Director will be planning a trip to Austin to meet
personally with the Department of Parks and
Wildlife, and will be requesting a time extension
on the City of Allen grant. Rhoda briefly
reviewed the process of developing a "Request for
Proposal", review, and processing data through the
Development Sub -Committee and Park Board.
Helen Johnson suggested the Senior Advanced
Placement Biology students from Allen High School
be asked for written or oral proposals for the use
of this land. She indicated there was a strong
interest among these top biology students
regarding land use and felt it might be beneficial
for the students as well as interesting for the
Board to hear their thoughts and opinions on this
piece of property. Helen will invite the students
to present information at the next scheduled Park
Board Meeting which would be June 12, 1989.
Athletic Camps
The Director reported that the University
Interscholastic League had rescinded their ruling
of last year which prevented coaches from local
schools hosting athletic camps in their school
district. The local result of this reversal is
that the coaches from AISD will be hosting their
own athletic camps, (with the exception of the
Football Camp) thereby providing considerable
competition for the planned Parks and Recreation
athletic programming for children.
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MINUTES - PARKS AND RECREATION BOARD
MAY 8, 1989
IV.
Coaches Joe Barnett and Joe Gray will be hosting
the Departmental Football Camp for the City,
thereby lowering the cost of the program due to
lowered equipment costs.
Board Members were provided a copy of the press
release announcing the coaching staff of the
Football Camp along with an announcement of the
Baseball Clinic, currently operating at Ford Park.
Board Appointments
Board Members were provided with a schedule for
the appointment of a Board member to replace Ray
Lewis in Place 1 on the Parks and Recreation
Board. Based on this calendar, the appointment
should be made on June 15, thereby having a Board
Member in place by the July Parks and Recreation
Board meeting. Board Members were also provided
with an announcement placed in the Allen American
regarding vacancies on various City Boards and
Commissions. Information packets on all boards
and commissions are available at City Hall.
ASA Soccer Tournament
Rhoda Savage reported that due to a lack of team
sign-ups, the Allen Sports Association Soccer
Tournament scheduled for later this month had been
cancelled.
Director Savage reported having polled the Cities of
Irving, Richardson, Plano and McKinney as to their
interest in viewing the NRPA Video Teleconference.
There is apparently no interest from surrounding
communities, and therefore the Board requested
investigating the possibility of obtaining a video
cassette of this presentation.
V. REVIEW AND RECOMMENDATION OF MAINTENANCE STANDARDS
Revised copies of the Maintenance Standards were
provided to Board members for their review. It was
determined that Board members wanted more time to
review these and make a recommendation at the next
scheduled Park Board meeting.
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MINUTES - PARKS AND RECREATION BOARD
a MAY 8, 1989
VII.
Sandy McGowan provided the Board members with
information on a new vending machine company who will
service Ford Pool this summer.
Allen Striding Eagles Track Team concerns were
expressed regarding that program coming under the Parks
and Recreation Department, funding, coaching, and
staffing were discussed and determined that further
information would be obtained for review.
Sandy announced that the Allen Senior Citizens will be
making a trip to Palo Duro Canyon, as well as the
Mesquite Rodeo.
VII. ADJOURN
There being no further business the meeting was
adjourned at 9 p.m.
These minutes read and approved this 12th day of June, 1989.
AAJ�L
Don W el, Chairman
Hel n Johns Secreta
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