Min - Parks and Recreation Board - 1989 - 06/12 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
JUNE 12. 198 - 7:30 P.M.
MEMBERS PRESENT
Don Proeschel, Chairman
Richard Saunders, Vice -Chairman
Helen Johnson, Secretary
Rick Allen
Dan Easter
Tom Clark
MEMBERS ABSENT
None
STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
Sandy McGowan, Special Activities Coordinator
GUESTS PRESENT
Mayor Joe Farmer
Councilman Gary Edstrom
Kenny McGowan, ASA Baseball Commissioner
Glen Homullar, ASA Liaison
Mr. Alton Biggs, Allen High School Biology Department
Ms. Pat Hill, Allen High School Math Department
Mr. David Olson, Allen Independent School District
Pam Earl, Allen High School Graduate
Edith Harbordt, Allen High School Graduate
Jeff Sabala, Allen High School Graduate
Jason Smith, Allen High School Graduate
I. CALL TO ORDER
Chairman Don Proeschel called the meeting to order at
7:40 p.m.
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MINUTES - PARKS AND RECREATION BOARD
JUNE 12, 1989
II. SUMMARY OF STUDY CONDUCTED BY ALLEN HIGH SCHOOL
ADVANCED MATH AND ADVANCED SCIENCE STUDENTS ON THE
TEXINS PROPERTY
Mr. Alton Biggs, Allen High School Biology Department
introduced Ms. Pat Hill of the Math Department, as well
as the following four Allen High School Graduates, Pam
Earl, Edith Harbordt, Jeff Sabala, Jason Smith.
Following a slide presentation by Mr. Biggs of the
property on which testing was conducted, the four
graduates presented their study, as well as
recommendations on usage of the property at the Texins
Rod & Gun Club as well as Vaughn Greenbelt Park area.
Following a brief question and answer period with the
Park Board, the students were congratulated on their
work and assured that their recommendations would be
taken into consideration when planning the Special Use
Facility.
III. APPROVAL OF MINUTES
Approval of Minutes from meeting of May 8, 1989
MOTION: Tom Clark moved to accept the Minutes from
May 8, 1989, Regular Meeting as written.
Rick Allen seconded, and the motion carried 6
for, 0 against.
IV. DIRECTOR'S REPORT
The Director's Report was presented in a video format
for the first time.
A. COAST Swim Team Tryouts
Director Rhoda Savage reported that last year 68
participants swam with the COAST Swim Team. This
year 100 have registered and are working out daily
at both 6 and 7 a.m. at Ford Pool.
B. Summer Program Registration
Rhoda reported that registration for summer
programs was held on May 13 at Reed Cafeteria, and
that $18,000 was collected that day with several
of the classes filling up.
C. Ford Pool Opening
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MINUTES - PARKS AND RECREATION BOARD
JUNE 12, 1989
Ford Pool was painted, and prepared during the
month of May, with the Pool opening on May 27.
Following a slight delay due to lightening, the
pool was officially open to the public for the
summer. On June 5, 702 people entered the Ford
Pool facility, setting a new record.
D. Cottonwood Bend Park Dedication
Rhoda reported that approximately 70 people had
attended the Park Dedication. Balloons were used
to decorate the equipment and park then passed
along to residents. Following speeches by
Chairman Don Proeschel, Mayor Joe Farmer, and City
Manager, Jon McCarty, cake and punch was served to
the guests and staff.
E. Working with Allen Sports Association
Rhoda reported that the ballfield lights at
Jupiter and Hillside were recently re -aimed as
' well as burned out bulbs replaced. A man -lift was
rented and the Maintenance Foreman, Troy Burnside
did the work.
The Board indicated that the video format was an
excellent idea for the Director's Report and expressed
the desire to have this done for future Board meetings.
V. PARRS AND RECREATION BOARD CANDIDATE RECEPTION,
INTERVIEWS AND APPOINTMENTS
Rhoda reported that the reception had been held two
weeks ago for Board appointments, and that interviews
were held last week. She indicated that an appointment
would be made at the City Council Meeting to be held
this coming Thursday evening, June 15. Rhoda indicated
she would notify each of the Board members by mail of
that appointment when it was made.
VI. VIEW FILM ON STRATEGIC PLANNING FOR BOARDS AND
COMMISSIONS
A brief summary of the National Recreation and Parks
Association video film, "Governing Parks and
Recreation" was presented. Following the preview, the
Board requested pricing be obtained to purchase the
series, and possibly do a all day Saturday workshop to
view and discuss the full 6 hour series. Rhoda
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{ MINUTES - PARKS AND RECREATION BOARD
'{ JUNE 12, 1989
indicated she would obtain pricing and have that
information along with the time frame to receive the
films available at the next Park Board meeting.
VII. ASA VOLLEYBALL PROGRAM
Don Proeschel indicated that the Allen Sports
Association had approved the volleyball program for 5th
and 6th Grade Girls for this coming fall. He reported
that he had been appointed as Volleyball Commissioner.
VIII. SCHOLARSHIP PROGRAM
Rhoda indicated that she had been approached by a
citizen for scholarship information for her family to
participate in summer programs being offered by the
Parks and Recreation Department. She indicated she
needed some guidelines from the Board on the philosophy
of a scholarship program. The Board indicated they
would support a scholarship program and would look
forward to seeing one in the Policy and Procedures
Manual.
IX. STRIDING EAGLES TRACK TEAM FEASIBILITY
Rhoda presented the Board members with a memo from Ed
Voss, Program Coordinator, on the feasibility of
operating a summer track program. Following a brief
discussion on the history of this program, the Allen
Sports Association Softball Commissioner indicated that
the Allen Sports Association would be discussing taking
in this program at their next Board meeting scheduled
for July 3.
X. OTHER BUSINESS
Kenny McGowan of the Allen Sports Association
introduced Glen Homullar to the Board and indicated he
was the newly appointed Liaison Officer and would be
attending the Parks and Recreation Board Meetings, City
Council Meetings, and Allen School Board Meetings.
Tom Clark questioned Mr. McGowan on procedures at the
fields regarding the calling of games, umpires versus
coaches, etc. Mr. McGowan indicated that it was the
{ umpires call. Tom also questioned the pitchers mound
on Ford Field #1, and dugout covering. He then asked
Rhoda for information regarding the drinking fountain
at Ford Ballfields.
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MINUTES - PARKS AND RECREATION BOARD
JUNE 12, 1989
The Board requested that staff draft a letter to Mr.
Alton Biggs and Ms. Pat Hill of the Allen High School,
thanking them for their efforts and presentation to the
Board regarding their class study.
XI. ADJOURN
There being no further business the meeting was
adjourned at 9:40 p.m.
These minutes.. read and approved this 10th day of July, 1989.
6/�^^^^
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Don Proeschel, Chairman Helen Johns�pn, Secretary
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