Min - Parks and Recreation Board - 1989 - 12/11 - Regulara
MINUTES
PARES AND RECREATION BOARD
REGULAR CALLED MEETING
DECEMBER 11, 1989 - 7:30 P.M.
MUNICIPAL ANNEX COUNCIL CHAMBERS
Don Proeschel, Chairman
David Clark, Secretary
Tom Clark
Mary Widdowson-Martin
MEMBERS ABSENT
Richard Saunders
Ray Galloway
Rick Allen
STAFF PRESENT
Rhoda Savage, Director of Parks and Recreation
GUESTS PRESENT
None
I. CALL TO ORDER
The meeting was called to order at 7:35 p.m. by Chairman Don
Proeschel.
II. APPROVAL OF MINUTES
Approval of Minutes from November 13, 1989, Regular Called
Meeting
MOTION: Tom Clark moved to accept the minutes from November
13, 1989, Regular Called Meeting, as presented. Mary
Widdowson-Martin seconded, and the motion carried 4
for, 0 against.
!!lwwn III. DIRECTOR'S REPORT
A. Update on Policy Handbook
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MINUTES -PARKS AND RECREATION BOARD
DECEMBER 11, 1989
Rhoda Savage reported that the Policy Handbook has been
forwarded to the newly appointed Maintenance Foreman, Mr.
Jim Gates, for his review and input from his Crew Chiefs.
She anticipates this will be reviewed and forwarded to her
within four to six weeks. During the past week, Jim has
installed a new work bench (from materials used in the Old
Library Building), as well as utilized other out -dated library
items for nut and bolt bins, and a file cabinet.
B. Update on Recreation Programs
Rhoda provided the Park Board Members with statistical
updates from Ed Voss, Program Coordinator, regarding the
Open Gym Program for the month of November. This
program continues to see a high participation level among the
citizens of Allen. During the month of November, 1989, this
program received an average of 23 participants per hour of
operation. All goals are being utilized for pick -up -basketball
games at Vaughn Elementary Gymnasium, and staff is
investigating the feasibility of allowing volleyball games one
evening.
Rhoda also informed the Board that the Adult Basketball
League was playing their league games at Reed Gymnasium
three nights per week. As an update on the Ford Ballfields,
Rhoda reported that those fields had been over -seeded with
600 pounds of rye grass seed. While the Allen High School
Soccer Team will be using Ford #3 for their game season, she
indicated that staff had informed Ken Purcell that next year
these fields would be closed to allow a "dormant rest" period.
The Concessionaire contract for the Ford Concession will be
expiring soon, and he has been notified of the renewal
notification date. Rhoda reported that he has been extremely
cooperative, and dependable and the City is in hopes that he
will choose to renew his contract.
Drinking fountains and Soccer Goals
Rhoda reported that three of the seven drinking fountains
had been replaced. She indicated the cost of the replacement
of these three was somewhat higher than anticipated, and
therefore, the remaining four would be worked on as "in-
house" projects. She also told the Board that the Allen High
School Welding Class would be working on the soccer goals as
a class project. Goals will be placed on the northwest corner
of Ford Park, as well as two smaller goals for McDermott
Soccer Fields.
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MINUTES -PARKS AND RECREATION BOARD
DECEMBER 11, 1989
IV. DEDICATION OF STORY PARK AND THE APRIL 1990 NATIONAL
CELEBRATE THE OUTDOORS CAMPAIGN
Rhoda suggested to the Park Board that since Story Park was due
to be dedicated this spring, it would coincide nicely with the 20th
year anniversary of the first "Earth Day". This celebration is
scheduled for the week of April 21 -28th, 1990.
V. PARKS AND RECREATION DEPARTMENT ANNUAL REPORT TO
COUNCIL
Chairman Don Proeschel provided Board members with a copy of his
first draft of the Chairmans Annual Report to City Council. He
reported that this report would be presented at the City Council
meeting scheduled for Thursday, December 21, and invited all
Board members to review and offer input as soon as possible.
Drafts will be mailed to those Board members not attending tonight
meeting, requesting their input by Monday, December 18.
VI. SESQUICENTENNIAL PARK
Rhoda briefly reviewed the history of the proposed
Sesquicentennial Park with Board members, and requested their
input as to the direction they wanted to take. Following a brief
discussion on the Texas history, it was determined that the
proposed name would still be valid, and further funding should be
pursued in the next budget process. Rhoda indicated she would be
meeting with Mrs. Eugene McDermott in the near future to solicit
her opinion on this project and would be reporting back to the
Board.
VII. STRATEGIC LEADERSHIP PLANS
At the sub -committee meeting on Strategic Leadership Plans, 7
p.m., December 11, 1989, it was determined that they will be
meeting regularly on alternate Tuesdays at noon beginning January
9, 1989. This sub -committee will remain in effect until the plans
are formulated and accepted by the Board.
VIII. EXECUTIVE SESSION: SPECIJ&L USE FACILITY (CLOSED TO
PUBLIC AS PROVIDED IN ARTICLE 6252-17, SECTION 2(F),
V.A.T.C.S.)
DC, RECONVENE TO REGULAR SESSION
There was no action taken by the Board after meeting in Executive
Session.
X. OTHER BUSINESS
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MINUTES -PARKS AND RECREATION BOARD
DECEMBER 11, 1989
Board members were reminded that the annual Boards and
Commissions party is scheduled for Wednesday, December 14, and
all members were encouraged to attend.
XI. ADJOURN
There being no further business the meeting was adjourned at 9:40
p.m.
n
These minutes read and approved this"January,.
Don Proeschel, Chairman D vid Clark, Pecretary