Min - Parks and Recreation Board - 2002 - 07/08 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
JULY 8, 2002 — 7:30 P.M.
PARB MEMBERS PRESENT
Bevin Pierce, Chair
Anne Campbell, Vice -Chair
Vicki Wester
Ben Ferguson, Secretary
Scott Neice
Carl Clemencich, Jr.
MEMBERS ABSENT
Cheri Jones
L STAFF PRESENT
Don Horton, Director of Parks and Recreation
Tony Hill, Recreation Services Manager
Sue Witkowski, Secretary
GUESTS
Dwayne Brinkley, Brinkley -Sargent Architects
1. CALL TO ORDER
Chair Kevin Pierce called the meeting to order at 7:34 p.m.
2. APPROVE MINUTES FROM JUNE 10, 2002 REGULAR CALLED
MEETING
MOTION: Ben Ferguson moved to accept the Minutes from June 10, 2002
Regular Called Meeting as amended. Vicki Wester seconded and
the Motion carried 6 for, 0 against.
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Parks and Recreation Board Meeting
July 8, 2002
E3. WATER PARK LOCATION STUDY PRESENTATION BY BRINKLEY-
SARGENT — DON HORTON
Don Horton introduced Dwayne Brinkley and gave a brief background on the
recently completed Water Park Study The study was funded by the Allen
Community Development Corporation, and looks at the demographics, site
locations, possible facility concepts and market analysis in anticipation of
construction of a water park in Allen. The Allen Community Development
Corporation has heard the presentation and is organizing a meeting with the C[v
Council to further consider the project. Don informed the Board that no decisions
have been made as to the realization of this project.
Following this presentation, a copy of which is attached to these minutes, a brief
discussion was held regarding other projects that might be coming on line during
the near future for development in the City of Allen Park System. Possible
projects might be an adult sports complex, more baseball fields, more soccer
fields, and a west -side recreation center. Mention was made of a possible
public/private venture recreation facility
4. REQUEST TO ESTABLISH FEES FOR RECREATION PROGRAMS —
"MASTERS SWIMMING PROGRAM" - TONY HILL
Recreation Services Manager, Tony Hill reviewed a proposal submitted by
Brandon Ducote, Assistant Aquatic/Fitness Supervisor for the Natatorium. This
proposal details information on a "Masters Swimming Program", and proposes a
fee of $35 for members and $45 for non-members This program will be offered
at 5:30 a.m. on a year round basis.
MOTION: Anne Campbell moved to approve the Masters Swimming Program
and fee structure at $35 for members and $45 for non-members.
Carl Clemencich seconded, and the Motion carried 6 for, 0 against.
"SIDEKICKS SOCCER TOURNAMENT" REQUEST — TONY HILL
Tony Hill provided a brief background on the proposed Dallas Sidekicks/Dr
Pepper 4 on 4 Tournament with a tournament fee of $135/team ($15 to the City of
Allen Parks Department) and a 20% discount being offered to residents of Allen
The Sidekicks would be organizing the tournament along with City staff and
would host the tournament at Celebration Park in September 2002. Concerns
were expressed that this might shorten the ASA Soccer season, and that a
proposed tournament during the same time period was being considered Concern
was also expressed that appropriate Scholarship funds be made available to
participants needing financial assistance. Staff assured the Board that without the
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Parks and Recreation Board Meeting
July 8, 2002
full support of the Allen Sports Association, the proposed event would not take
place.
MOTION: Carl Clemencich moved to approve the "Sidekicks 4 on 4
Tournament" in September 2002. at Celebration Park, with a $135
per team fee ($15 to the CAN of Allen Parks and Recreation
Department) 20% discount to City of Allen residents, contingent
upon the full support of the Allen Sports Association, and
scholarship funding available as needed. Ben Ferguson seconded,
and the Motion carried 5 for, 1 against.
5. APPROVE NEW PROGRAMS AND FEE STRUCTURE FOR FALL —
TONY HILL
Tony briefly reviewed the proposed new programming to be offered in this fall's
guide of opportunities. Comments were received regarding the retiring of less
popular offerings as well as the addition of new programming opportunities.
MOTION: Ben Ferguson mooed to apprm, the proposed fees for the Fall
2002 Catalogue Anne Campbel� seconded and the Motion carried,
6 for, 0 against.
6. REQUEST BY TOUCHDOWN FOOTBALL, CLUB FOR 5tit QUARTER
PARTY AT ALLEN STATION PARK — TONN HILL
Tony Hill briefly reviewed the request again this year for the City of Allen to
allow a post -game event at Allen Station Park following some of the home
football games. The Touchdown Football Cluh has requested to charge a gate
admission fee of $3 to help defray expenses.
MOTION: Scott Neice moved to approve the use of .Allen Station Park on
September 6°i and September 27° for the -5'h Quarter Patty" and
allow the gate fee of $3 to be charged. Anne Campbell seconded,
and the Motion carried 6 for. 0 against
7. OTHER BUSINESS
"Allen USA" Event Wrap -Up — Don Horton
Don asked the Board members for input reg,rdmg the Allen USA Event, and
[4 invited suggestions for next year s event Some of the items mentioned were
more performers during the evening 'as bad been done in the past), bring back
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Parks and Recreation Board Meeting
July 8, 2002
�y juggler and roaming entertainment, moving of food vendors to less congested
area.
"Wild Water Rodeo" Event Wrap -Up — Tony Hill
Tony Hill gave a brief report on the event; numbers in attendance, revenue
generated, and invited the Board to offer suggestions for future "Wild Water
Rodeo" events. The participations on the Park Board Relay Team reported having
enjoyed the event. Suggestions were made as to using more lanes, announcement
of charity recipients by way of signage, etc.
Rich Elder of the Texas Spurs Soccer Club, asked to review his Grant Application
with the Board. Rich has submitted his grant application to the Allen Economic
Development Corporation (AEDC) for consideration to receive $30,000
distributed from the "hotel/motel occupancy tax" fund Don reported that the City
of Allen Parks Department receives $20,000 yearly from this fund to help support
the Allen USA Event.
The AEDC yearly reviews requests for funding from various community
organizations, and then forwards their recommendation to the Allen City Council
for review. Rich reported that if awarded these requested funds, he would be
using the funds to support a soccer tournament
8. ADJOURN
There being no further business, the meeting was adjourned at 10 10 p.m.
These minutes read and approved this 12th day of August 3002.
Kevin Pierce, Chair Ben Ferguson, Secre ry
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