Min - Parks and Recreation Board - 2002 - 11/12 - RegularMINUTES
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PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
NOVEMBER 11, 2002 — 7:30 P.M.
PARB MEMBERS PRESENT
Joey Herald
Dan Stenger
Ben Ferguson, Chair
Scott Neice, Vice -Chair
Carl Clemencich, Jr., Secretary
Rich Elder
Vicki Wester
MEMBERS ABSENT
None
STAFFPRESENT
Don Horton, Director of Parks and Recreation
Tim Dentler, Assistant Director of Parks and Recreation
Brian Bristow, Landscape Architect
Robert Townsend, park Services Manager
Tony Hill, Recreation Services Manager
Will Mitchell, Adult Athletic Coordinator
Sue Witkowski, Administrative Secretary
GUESTS
Ken Geest, Allen Sports Association Executive Director
1. CALL TO ORDER
Chair, Ben Ferguson called the meeting to order at 7:30 p in
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Parks and Recreation Board Meeting
November 11, 2002
2. APPROVE MINUTES FROM OCTOBER 23, 2002 SPECIAL CALLED
MEETING.
MOTION: Scott Neice moved to approve the Minutes from October 23, 2002
Special Called Meeting as presented. Rich Elder seconded, and the
Motion carried 7 for, 0 against.
3. INTRODUCTION OF NEWLY HIRED STAFF AND STAFF UPDATES —
TIM DENTLER
Tim Derider, Assistant Director of Parks and Recreation introduced Robert
Townsend who will oversee all Park operations. Robert comes to the City of
Allen from Ft. Worth, and brings a background of administration, grounds
maintenance and forestry to Allen.
Tim Dentler introduced Will Mitchell to the Board, and reported that he will be
serving Allen in the capacity of Athletic Coordinator. Will reports to Tony Hill,
and has worked at the natatorium, then the City of Frisco, then back to Allen.
Will reported that he grew up in Farmersville and lives in McKinney.
Tim also introduced Ken Geest, Executive Director of the Allen Sports
Association to the Board and reported that Ken or a representative of that
association will be attending the Park Board meetings on a regular basis.
Don Horton informed the Board that the Aquatic Coordinator has resigned and
that the City will begin the process of filling that position as soon as possible.
Meanwhile, an interim plan will be in place by Wednesday to cover the vacancy.
4. ANNUAL READING OF THE PARKS AND RECREATION BOARD
BYLAWS — CARL CLEMENCICH
Secretary, Carl Clemencich read aloud the Parks and Recreation Board Bylaws as
prescribed by Ordinance #306.
5. NEW DESIGN OF PARKS AND RECREATION DEPARTMENT WEB
PAGE — DON HORTON
Don Horton gave the Board a brief "walk-through' of the new Parks Department
i web page to be launched within the near future. The address will be
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November 11, 2002
"Allenparks.org" Don reported that Marketing Coordinator, Teresa Warren is
responsible for the design of the web page.
6. PARK NAMING POLICY REVIEW -DON HORTON
Don referred the Board to the draft of a policy for naming parkland and facilities
and presented a brief background on the need for this policy. Several suggestions
were made, some of which were that a "background check" process should be
included, as well as a "resending of name" policy. The wording of 'overseeing
body" will be changed to read "City Council' Staff will incorporate these
suggestions and return to the Board with an updated policy in December. Don
assured the Board that the Park Foundation while a separate entity from the City
of Allen, could accept both money and land as a donation.
MOTION: Joey Herald moved to table this nem until the next Regular Parks
and Recreation Board Meeting. Rich Elder seconded, and the
Motion carried 7 for, 0 against.
FACILITY HOLIDAY HOURS OF OPERATION - TIM DENTLER
Tim Derider provided the Board with a copy of the current and proposed hours of
operation for both the Natatorium and Recreation Center as follows:
CURRENT HOURS OF OPERATION
JOE FARMER RECREATION:
Monday
6am- IOpm
Tuesday
6am - l Opm
Wednesday
6am-IOpm
Thursday
6am - l0pm
Friday
6am - 9pm
Saturday
I Oam - 6pm
Sunday
Ipm-6pm
DONRODENBAUGHNAT:
Monday
6am-9pm
Tuesday
6am-9pm
Wednesday
6am-9pm
Thursday
6am - 9pm
Friday
6am - Spm
Saturday
Sam - 6pm
Sunday
Ipm-6pm
PROPOSED HOLIDAY HOURS OF OPERATION
JOE FARMER RECREATION
New Years Eve
Sam- Ipm
New Years Day
Closed All Day
Memorial Day'*
Closed All Day
July 4' "
Closed All Day
Labor Day'*
Closed All Day
Thanksgiving Day
Closed All Day
Post Thanksgiving
Sam - ]pm
December 24
Sam- ]pm
DONRODENBAUGHNAT:
Sam- Ipm
Closed All Day
Ipm - 6pm
Sam - ]pm
Ipm- 6pm
Closed All Day
Sam - Ipm
Sam - 1 pm
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Parks and Recreation Board Meeting
November 11, 2002
IDecember 25 Closed All Day Closed All Day
** Fitness members at the Joe Farmer Recreation Center will allowed access to the Don
Rodenbaugh Natatorium on posted dates.
Tim advised the Board that a survey had been taken of the users to determine
preferences, as well as consultations with staff operating the facilities. The
suggestion was made to consider lengthening the hours of operation for the
Rodenbaugh Natatorium until at least 10 p.m. Staff will take that under
advisement and return at a later date with a proposal for updated normal hours of
Operation at both facilities.
MOTION: Rich Elder moved to accept the Proposed Holiday Hours of
Operation for the Joe Farmer Recreation Center and the Don
Rodenbaugh Natatorium as presented and recommended by staff
Carl Clemencich seconded, and the Motion carried 7 for, 0 against.
S. PRIORITY LISTING FOR MINOR UPDATE OF MASTER PLAN —
BRIAN BRISTOW
Brian Bristow presented a brief background on the Master Plan Update that is
being done for the Parks and Recreation Department. Brian enforced the fact that
this document is critical to funding and grants applications for the Parks
Department. The Minor Update will be done every two years, and a Major
Update will be done every five years. Brian pointed out that several items had
been dropped from the previous priority listing (municipal golf course and indoor
recreation center) These items have been addressed in other areas or have been
dropped from the short-term list of projects by the City of Allen. A brief
discussion was held on the playground item being lower on the list of priorities,
and staff assured the Board that the parks would continue to contain playgrounds
and neighborhood parks will continue to be built and refurbished on a regular
basis.
MOTION: Rich Elder moved to support the Listing for Minor Update as
presented. Vicki Wester seconded and the Motion carried 7 for, 0
against.
E 9. DRAFT FIELD USE POLICY REVIEW — TIM DENTLER
E Tim provided the Board with a draft copy of the Field Use Policy which is still a
working document Along with this document, the Board were given draft copies
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Parks and Recreation Board Meeting
November 11, 2002
of the Co -Sponsored Facility Utilization Agreement and a draft of the Tournament
Agreement Tim indicated a meeting would be set up with the Field Use Policy
Subcommittee to review these documents prior to the next Park Board Meeting.
Tim indicated these documents would hopefully provide a framework for the final
documents. It was requested that if these documents are being brought to the
Board in their final form for the December meeting that they be emailed in
advance for review Tim indicated his goal was to have these documents in their
final form prior to the opening of Celebration Park.
10. RESOLUTION TO SUPPORT TEXAS PARKS ACCOUNT — DON
HORTON
Don reported that during the past year, the Texas Legislature had pulled some
funding from the Texas Parks and Wildlife Department "Texas Recreation and
Parks Account' to fund other projects. This resolution (a copy of which is
attached to these minutes) is asking that the legislature not support projects that do
not go through the grant process. This resolution is being supported by other
Texas cities, and it will be forwarded along with others to the Texas Legislature
once adopted by City Council.
MOTION: Dan Stenger moved to recommend the resolution as presented to
City Council for adoption. Joey Herald seconded, and the Motion
carried 7 for, 0 against.
11. PROJECT UPDATE —BRIAN BRISTOW
Allen Station Park
Bnan briefly updated the Board on Allen Station Park. He reported that the
consultant has completed the design phase, and staff has requested a platting
update.
Celebration Park
Brian reported parking lots completed, trail completed, underpass walkway 90%
complete, infrastructure for concessions and restrooms in place, and that the
grassing of soccer fields should take place prior to the next meeting of this Board.
Heritage Center
Brian reported that the site work is complete, inside framed and plumbing
completed. Rain has put this project off -schedule and may not be completed until
13 3-4'h week of December. Don reported that the Allen Heritage Guild will be
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Parks and Recreation Board Meeting
November 11, 2002
manning this facility and it will have tourist information on Allen and be available
for rental.
12. ITEMS FOR BOARD MEMBERS DISCUSSION
Joey: had questions regarding history and status of a municipal golf course in
Allen.
Rich: wanted a review of the priorities and funding for Celebration Park — in
particular, the lighting of soccer fields and practice facilities.
Carl: had questions regarding the Twin Creeks Trail system.
Scott: wants meeting soon to plan "Soccer Tournament"
Dan: nothing at this time.
Vicki: encouraged all to consider going to NRPA Conference in October 2003.
Ken Geest: reported ASA has begun a track program, and that football
supporters would be coming soon to this Board requesting a football
facility.
A request was made for a park tour, and staff will pursue that item.
13. OTHER BUSINESS
Upcoming Events — Chair Ben Ferguson encouraged the Board to support as many
of the events as possible with their presence.
14. ADJOURN
There being no further business, the meeting was adjourned at 9:55 p.m.
These minutes read and approved this 9ih of December, 2002.
Ben Ferguson, Ch. r CYl Cl encich, Secretary