Min - Parks and Recreation Board - 2003 - 02/10 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
FEBRUARY 10, 2003 — 7:30 P.M.
PARB MEMBERS PRESENT
Joey Herald
Dan Stenger
Carl Clemencich, Jr., Secretary
Rich Elder
Vicki Wester
Scott Neice, Vice -Chair
MEMBERS ABSENT
Ben Ferguson, Chair
STAFF PRESENT
Tim Dentler, Director of Parks and Recreation
Brian Bristow, Landscape Architect
Robert Townsend, Park Services Manager
Nikki Regan, Fitness Coordinator
Sue Witkowski, Administrative Secretary
GUESTS
MOM
CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
In the absence of Chair Ben Ferguson, Vice -Chair Scott Neice called the Regular
Parks and Recreation Board Meeting to Order at 7:30 p.m.
2. APPROVE MINUTES FROM JANUARY 6, 2003 SPECIAL CALLED
MEETING
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Parks and Recreation Board Meeting
February 10, 2003
MOTION: Joey Herald moved to approve the Minutes from January 6, 2003
Special Called Meeting as presented. Dan Stenger seconded and
the Motion carried 6 for, 0 against.
3. CITIZENS COMMENTS
There were no guests wishing to speak at this time.
4. STAFF UPDATES
Tim Dentler introduced the City of Allen Fitness Coordinator, Nikki Regan to the
Board and indicated she would be providing staff support for a couple of the items
on the agenda this evening.
Tim also indicated that Robert Townsend had been called away for an athletic
field issue, but that he was prepared to show a video put together by the City of
Allen Urban Forrester, Susan Campbell and the City of Allen Public Information
Staff, Videographer, Mark Kaufman. Tim indicated this video and the project had
garnered an award at the Southwest Parks and Recreation Training Institute, held
recently at Lake Texoma.
5. CONSIDER HOURS OF OPERATION FOR THE RODENBAUGH
NATATORIUM — TIM DENTLER
Tim referred the Board to their packets that contained the "New Program Proposal
Form", and reported that during the three days of opinion research regarding hours
of operation, 128 signatures were obtained to open the facility at 5 a.m. rather than
6 p.m.
As reflected in the proposal, no additional cost to the City will be incurred if this
new opening hour is implemented.
Nikki reported that in an effort to continue the "Customer Service" Policy at the
Natatorium, staff felt the idea of earlier opening should be explored. She also
indicated it was the hope that should some of the needs be met in the morning
hours, it might alleviate some of the over -crowding occurring in the evenings.
Concern was expressed that during this process, an effort should be made to better
align the hours at the Don Rodenbaugh Natatorium to those of the Joe Farmer
Recreation Center, which closes at 10 p.m., rather than 9 p.m. Following a brief
discussion it was agreed that it was wise to offer the 5 a.m. opening time on a
"trail basis" to be evaluated.
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Parks and Recreation Board Meeting
February 10, 2003
El MOTION: Carl Clemencich moved to approve the proposed 5 a.m. opening of
the Don Rodenbaugh Natatorium Monday -Friday with the
provision to further study this item with consideration to a 10 p.m.
closing time during the next Regular meeting of the Parks and
Recreation Board. Joey Herald seconded, and the Motion carried, 6
for, 0 against.
6. STRATEGIC PLAN UPDATE —TIM DENTLER
Tim referred the Board to the "Work Plan" included in their packet, and reported
that this was an information -only item, and suggested that time be allocated at the
next Regular Parks and Recreation Board Meeting for review and updating of this
document.
7. FINAL APPROVAL OF STORY PARK/STACY RIDGE PARK MASTER
PLAN — TIM DENTLER
Tim called upon Brian Bristow, Landscape Architect for the Parks Department to
review the background and current status of the design of these two facilities.
Brian reported on the public meetings held in conjunction with these two
facilities, as well as indicated the approximate budget of $400,000 for each one.
He indicated the construction plans were 90% complete, and would therefore be
ready for the bidding process following City Council adoption of these Master
Plans.
MOTION: Dan Stenger moved to recommend the adoption of the Master
Plans for Stacy Ridge and Story Park to City Council for approval
as presented. Carl Clemenctch seconded and the Motion carried 6
for, 0 against.
8. REVIEW OF APPOINTMENT PROCEDURES FOR BOARD AND
COMMISSION MEMBERS — TIM DENTLER
Tim referenced the policy included in the Agenda Packet for this evening and
suggested that if any Board members had suggestions or comments regarding this
process, he would be glad to forward them to the City Secretary office. It was
suggested that if the Board officers were to screen the first round of applicants,
recommending the top 10-15 candidates to Council, it might help the process.
Concern was expressed that having the Board involved in the selection might
produce a "biased board"
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Parks and Recreation Board Meeting
February 10, 2003
9. APPROVE FEES FOR YOUTH PROGRAMS AT RECREATION CENTER
AND NATATORIUM — TIM DENTLER
Tim indicated that upon further consideration by staff, this item will not be
brought forward as an item for Approval, but as an item for discussion. The
program being proposed would be a class for children whose parents are wishing
to participate in a class at the facility. The fees being proposed are $3/child/hour
These fees are inline with surrounding cities who offer similar programs. The
ages proposed are 18mos-7 years. The Board indicated their support of this type
of programming, and asked staff to return next month with a full program
proposal.
10. ITEMS FOR BOARD MEMBERS DISCUSSION —BOARD MEMBERS
1) Cottonwood Park Upgrades Completion Date Requested
2) Molsom Farm Update
3) Collin Square Greenbelt/Park Concerns
4) Article distributed from Dallas Morning News regarding the lighting of Plano
School District Athletic Fields
5) Funding Options for additional lighting at Celebration Park Athletic Fields
discussed
6) Field Use Policy Status
11. OTHER BUSINESS
Tim Dentler reported that he would be asking the Board's approval for increasing
the fees for Day Camp at their next Regular Meeting. Tim reminded the Board
that the fee range for programs has been set by Council, and that the Board has the
authority to move fees within that range as needed.
Upcoming Events were presented as follows:
February 20 — Heart Disease Semmar/Wellness Series
February 21 — Xtreme Teens Trip to the Dallas Stars Game
February 22 — Jump Rope for Heart Event at Natatorium
February 8, 15, 22 Saturday Night Rec-n-Roll
Much 5 — Midlife and Menopause Workshop for Women
/Wellness Series
March 8, 22, 29 — Saturday Night Rec-n-Roll
March 12 — Mental Retardation Seminar/Wellness Series
March 12 — Xtreme Teens Service Survivors
March 14 — Xtreme Teens Trip to Medieval Times
There being no further business, the meeting was adjourned at 9:27 p.m.
These minutes read and approved this 10" day of Much,
/ 2003.
GJ
Ben Ferguso , Chaie l Clemencich, Secretary
I
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Parks and Recreation Board Meeting
February 10, 2003
12. ADJOURN
There being no further business, the meeting was adjourned at 9:27 p.m.
These minutes read and approved this 10" day of Much,
/ 2003.
GJ
Ben Ferguso , Chaie l Clemencich, Secretary
I