Min - Parks and Recreation Board - 2003 - 04/14 - RegularPARB MEMBERS PRESENT
Ben Ferguson, Chair
Joey Herald
Dan Stenger
Rich Elder
Scott Neice, Vice -Chair
Vicki Wester
MEMBERS ABSENT
Carl Clemencich, Jr., Secretary
STAFFPRESENT
Tim Dentler, Director of Parks and Recreation
Brian Bristow, Landscape Architect
Tony Hill, Recreation Services Manager
Robert Townsend, Park Services Manager
Sue Witkowski, Senior Administrative Assistant
GUESTS
Ken Geest, Executive Director, Allen Sports Association
1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to
Order at 7:35 p.m.
2. APPROVE MINUTES FROM MARCH 10, 2003 REGULAR CALLED
MEETING
MOTION, Joey Herald moved to approve the Minutes from March 10, 2003
Regular Called Meeting as amended. Scott Neice seconded and the
Motion carried 6 for, 0 against.
MINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
APRIL 14, 2003 — 7:30 P.M.
PARB MEMBERS PRESENT
Ben Ferguson, Chair
Joey Herald
Dan Stenger
Rich Elder
Scott Neice, Vice -Chair
Vicki Wester
MEMBERS ABSENT
Carl Clemencich, Jr., Secretary
STAFFPRESENT
Tim Dentler, Director of Parks and Recreation
Brian Bristow, Landscape Architect
Tony Hill, Recreation Services Manager
Robert Townsend, Park Services Manager
Sue Witkowski, Senior Administrative Assistant
GUESTS
Ken Geest, Executive Director, Allen Sports Association
1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to
Order at 7:35 p.m.
2. APPROVE MINUTES FROM MARCH 10, 2003 REGULAR CALLED
MEETING
MOTION, Joey Herald moved to approve the Minutes from March 10, 2003
Regular Called Meeting as amended. Scott Neice seconded and the
Motion carried 6 for, 0 against.
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Parks and Recreation Board Meeting
April 14, 2003
3. CITIZENS COMMENTS
There were no guests wishing to speak at this time.
4. STAFF UPDATES
Tim Deader announced the hiring of the Department Secretary, Autumn
Castleberry Also, Matt McComb will be joining us as the Park Planner reporting
to BrianBristow Mr. McComb will begin work next Monday, April 21.
5. REVIEW OF RESIDENTIAL SURVEY BY RAY TURCO IN
CONJUNCTION WITH THE UPDATE TO THE DEPARTMENT
MASTER PLAN
Brian Bristow gave a brief background on the survey, and its relationship to the
Master Plan which is being updated. This survey was conducted between
December 2002 and early January, 2003. Brian Bristow reviewed the tabulated
�? results with the Board members, and Scott Neice requested a copy of the summary
�q document be emailed to the Board. It was also suggested that the final Master
Plan Update reference the survey by page numbers, item numbers, etc. It was
determined that no Motion was necessary on this item, but that the fully updated
Master Plan will be brought to the Board for review and approval upon
completion.
6. UPDATE ON OVERVIEW OF NEW TRAIL AT "THE WOODS"
Brian Bristow provided a brief background regarding the $100,000 grant received
from Texas Parks and Wildlife to build a nature trail at the 76 acre tract of
woodlands in the Suncreek area. Brian also provided color prints of photos taken
in that area. Halff Associates was hired to design the trail, and Brian briefly
reviewed the plans with the Board for overlooks, soft trails, markers, benches and
entry markers. Additional funds for the project are currently identified in the trails
fund approved by the Allen Community Development Corporation (CDC).
Recommendations were received that the signage be the lest intrusive possible.
7. REVIEW PROPOSED RULES AND REGULATIONS REGARDING THE
OPERATION OF THE TRAIN DEPOT
Tim Derider presented the proposed rules and regulations along with the
suggested rental fees to the Board. He indicated these rules and regulations had
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Parks and Recreation Board Meeting
April 14. 2003
�i been adopted for use at the Joe Farmer Recreation Center and the Rodenbaugh
Natatorium. Following a brief review, the suggestion was made to change the
wording in Item 1 from "will always" to "mays'. Tim reported that a standard
dedication plaque will be put into place at the Allen Heritage Center (Train
Depot) recognizing among others, the Leadership Allen Class who proposed this
project.
MOTION: Dan Stenger moved to approve the proposed Rules, Reservation
Policy and establishment of fees as discussed for the rental of the
Allen Heritage Center Train Depot. Scott Neice seconded and the
Motion carried, 6 for, 0 against.
8. REVIEW OF COMBINED LIST OF POSSIBLE FUNDING REQUESTS
TO BE FORWARDED TO COMMUNITY DEVELOPMENT
CORPORATION BOARD
Tim reviewed the process that the CDC Board goes through each year to look at
proposed projects submitted by the community as well as City Staff. The items
proposed by the Board at the last Park Board meeting were reviewed, along with
the items proposed by the Parks staff members.
Following a brief explanation of each project, the top five items were ranked and
prioritized for submission to CDC for consideration as follows:
#1 - Purchase of additional handicap bus for Senior Citizens
transportation and Youth After School Program (YAP)
42- Additional lights at Celebration Park
#3 - Phase II — Celebration Park and Trail Development (tied for third)
#4 - Re -development of Hillside Ball Field Facility
9. PROPOSED ADDITION OF EASTER SUNDAY TO HOLIDAY HOURS
OF OPERATION POLICY AT RECREATION FACILITIES
A brief background was presented by Tony Hill indicating that the Easter Sunday
closure of recreation facilities by other cities as well as historically being closed in
Allen justified the addition of Easter Sunday to the list of holiday hours previously
approved by the Board.
MOTION: Scott Neice moved to add closing the Joe Farmer
Recreation Center and the Don Rodenbaugh Natatorium on
Easter Sunday to the list of holiday hours for these
facilities. Joey Herald seconded and the Motion carried 6
for, 0 against.
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Parks and Recreation Board Meeting
April 14, 2003
10. ITEMS FOR BOARD MEMBERS DISCUSSION
1) Natatorium Renewal Forms not received
2) I.D. card machines not functioning well at Saturday night youth
programming
3) May 10 Tournament — opportunities for Park Foundation, Park Board,
Park Foundation, Parks Department to have informational tables
4) All Board members encouraged to join in kidMania efforts for fund raising
as well as building
11. OTHER BUSINESS
ASA Update — Ken Geest
Ken reported all participation numbers up for this season and that all
programs seem to be progressing well. Concession issues being addressed.
Ken reported that the Kid Force Network program is having good
participation levels.
In addition to items posted to the Upcoming Events Section of the Agenda,
members were reminded of the Veteran's Moving Wall that will be on display at
the Joe Farmer Recreation Center beginning May 24.
12. ADJOURN
There being no further business, the meeting was adjourned at 9.47 p.m.
These minutes read and approved this 12ih day of May, 2003.
Ben Ferguson, Chair Carl Clemencich, Secretary