Min - Parks and Recreation Board - 2003 - 05/12 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR CALLED MEETING
MAY 12, 2003 — 7:30 P.M.
PARR MEMBERS PRESENT
Ben Ferguson, Chair
Joey Herald
Dan Stenger
Rich Elder
Vicki Wester
Carl Clemencich, Jr., Secretary
MEMBERS ABSENT
Scott Neice, Vice -Chair
STAFFPRESENT
Tim Dentler, Director of Parks and Recreation
Brian Bristow, Landscape Architect
Robert Townsend, Park Services Manager
Sue Witkowski, Senior Administrative Assistant
GUESTS
None
1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to
Order at 7:30 p.m.
2. APPROVE MINUTES FROM APRIL 14, 2003 REGULAR CALLED
MEETING
MOTION: Joey Herald moved to approve the Minutes from April 14, 2003
Regular Called Meeting as presented. Dan Stenger seconded and
the Motion carred 6 for, 0 against.
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Parks and Recreation Board Meeting
May 12, 2003
1 3. CITIZENS COMMENTS
There were no guests wishing to speak at this time.
4. STAFF UPDATES
Tim Derider announced the hiring of the Park Planner, Matt McComb on April
21, 2003. Matt comes to the City of Allen from the private sector, and was
educated at Texas Tech University Matt reports to Brian Bristow
5. SKATE PARK PRESENTATION FROM TRAPS CONFERENCE
Brian Bristow shared his presentation on the planning of Allen Station Park,
Phase 11 with the Board. Brian told the Board he, along with Clark Condon
Associates were presenters at the State TRAPS Conference in San Antonio, and
that it had been very well received by 75-100 participants.
1 Following Brian's presentation, several comments were received especially
pertaining to security at the planned facility and the idea of ID Cards and a School
Resource Officer (SRO) was brought forward as a possibility.
6. DISCUSSION ON THE NAMING OF "THE TRAIL AT THE WOODS"
Brian gave a brief history of this facility and how it was dedicated to the City of
Allen by the developer. This 76 -acre facility has a planned trail through it, and
staff will receive suggestions for the naming of the trail through this facility. A
brief discussion was held regarding the postponement of naming the trail until the
parkland itself was officially named. Suggestions received were as follows:
The Woods at Suncreek, Trail at The Woods, McDermott, The Woods,
Rowlett Woods, The Woods at Rowlett Creek, McDermott Nature Trail,
Old Growth Forest Trail.
It was determined that the above list of names would be emailed to the Board for
further consideration. Additional recommendations will be received by staff for
the naming of this trail area, and this item shall appear on the agenda for our next
Board meeting.
1 7. UPDATE ON FIELD UTILIZATION ORDINANCE AND AGREEMENTS
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Parks and Recreation Board Meeting
May l2, 2003
Tim Dentler gave a brief history on the ad-hoc committee working on this
process, and told the Board that as of the last meeting, the decision was made to
move toward a fee structure. After a brief review on the status of this project, it
was determined that this process might be ready for City Council review in July.
Tim assured the Board that it will be on the Park Board Agenda for final approval
prior to moving to City Council. It was also suggested that an effective date of
October would give the participating entities time to adjust their budgets.
8. REVIEW AND UPDATE WORK PLAN FOR PARKS AND RECREATION
BOARD
Dan Stenger indicated he would be emailing out the electronic version of this
work plan for himself, Rich Elder and Ben Ferguson to review This item will be
placed on the June Park Board Agenda to review/approve revisions to the Work
Plan.
9. EVENT UPDATES
Allen USA Celebration Update
Tim reviewed with the Board advertising methods being used for the
Summer Sounds Concert series as well as the Allen USA Celebration.
The suggestion was received that Allen Service Groups need to be
included in the distribution process for all events.
Tim also asked Board members to consider serving as hosts/hostesses for
the Sponsor Tent and VIP Tent at this year's celebration. He said that the
role of goodwill ambassadors to "meet and greet" would be very
beneficial.
Second Annual Wild Water Rodeo
The Board was reminded of the Saturday, June 14ih event and encouraged
to form a team of Board members. Scott Neice volunteered along with
Joey Herald. It was suggested that maybe Scott's daughter would once
again like to join them as a team member and Ben Ferguson said he would
check with his daughter regardingjoining the team as well.
10. ITEMS FOR BOARD MEMBERS DISCUSSION
I Natatorium Renewal letters still not received
2) Request for new, short -sleeved golf -style shirts for Park Board
Members
3) Encourage Board members to be present at as many functions as
possible
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Parks and Recreation Board Meeting
May 12, 2003
4) Why new trees at Allen Station Park?
5) Poor visibility from bleachers at Allen Station Park
6) Consider 7 p.m. start -time for Parks and Recreation Board
Meetings
7) Need to publicize Extreme Teen program to sixth graders, possibly
with flyers at Saturday night Rec `n Roll events and Cable Channel
17
11. OTHER BUSINESS
Upcoming Events were reviewed and Board members encouraged to participate.
12. ADJOURN
There being no further business, the meeting was adjourned at 9:37 p.m.
These minutes read and approved this 9'" day of June, 2003.
Ben Ferguson, Chair
Carl Clemencich, Secret