Min - Parks and Recreation Board - 2004 - 03/08 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR MEETING
MARCH 8, 2004 — 7 P.M.
PARR MEMBERS PRESENT
Ben Ferguson, Chair
Cheryl Lawson
Carl Clemencich, Jr., Vice Chair
Vicki Wester, Secretary
Joey Herald
Gary Alan Moore
MEMBERS ABSENT
Rich Elder
STAFFPRESENT
Tim Dentler, Director of Parks and Recreation
Lon Smeby, Assistant Director of Parks and Recreation
Tony Hill, Recreation Services Manager
Brian Bristow, Landscape Architect
Robert Townsend, Park Services Manager
Sue Witkowski, Senior Administrative Assistant
GUESTS
Larry Norguard, Leadership Allen Class XV Member
1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to
Order at 7:12 p.m.
2. CITIZENS COMMENTS
IThere were no guests wishing to speak at this time.
Page 2
Parks and Recreation Board Meeting
March 8, 2004
1 3. APPROVE MINUTES FROM FEBRUARY 9, 2004 REGULAR MEETING
MOTION: Joey Herald moved to approve the Minutes from February 9, 2004
Regular Meeting as presented. Gary Moore seconded and the
Motion carried 5 for, 0 against.
4. FEE STRUCTURE RECOMMENDATION FOR JOE FARMER
RECREATION CENTER AND DON RODENBAUGH NATATORIUM
Tim Dentler reported that the recently appointed ad hoc committee members
comprised of Park Board Members Gary Moore, Carl Clemencich, and staff
members Tony Hill, Lori Smeby, Lisa Anderson, Bruce McDonald and himself
met on Monday, March 1 to discuss the proposed changes. Following that
meeting, the attached proposals were recommended to move forward for Park
Board review.
Lori Smeby reviewed the process and outcome with the Board Members, and
questions and comments were accepted from the Board. Lod emphasized the
need to develop consistency, as well as evaluate market value regarding the
proposed nonresident proposals and fees associated with the Joe Farmer
Recreation Center. Joey Herald asked questions regarding the number of
recreation passes sold (that did not include the fitness facility), and staff reported
that during 2002, 440 "recreation only" passes were sold. Questions were also
fielded regarding the percentage of nonresident fees being relative to those
charged at the natatorium. Staff assured the Board that the proposed nonresident
fee being considered for the Joe Farmer Recreation Center was the same
percentage being charged at the natatorium.
Tim reported that should this item move forward to City Council for adoption, it
could first appear on their City Council Workshop Agenda on March 23, then
moving to their Regular Meeting Agenda on April 13.
MOTION: Carl Clemencich moved to recommend the fee structure as
presented to City Council for adoption. Cheryl Lawson seconded,
and the Motion carried, 6 for, 0 against.
5. "FISH STICKS"
Staff made a brief presentation on the customer service training that had been
taking place within the Parks and Recreation Department, and played a video for
the Board's review Tim Dentler indicated other departments within the City
Page 3
Parks and Recreation Board Meeting
March 8, 2004
would be reviewing the training materials for possible inclusion into their staff
development. Lon Smeby reported that on March 15, Parks and Recreation
Department employees were putting together and presenting to their co-workers,
various ideas representing the "fish philosophy", and why it is important.
6. ITEMS FOR BOARD MEMBERS DISCUSSION
Carl: thanked staff for including him on the ad hoc committee, and thanked the
committee for all their work
Joey thanked Tim for his presentation to the local realtors breakfast and
reported great feedback
Ben: thanked ad hoc committee for their work
7. OTHER BUSINESS
Updates by Staff:
Review Board Work Plan in Goal 6.A — Continued Development of Allen
Station Park
Brian Bristow briefly reviewed the status of Allen Station Park, Phase II, and
reported that a construction contract had been signed with North Texas
Construction doing business out of Keller, Texas. Brian pointed out that over the
next few months, there might be need to form an ad hoc committee to
discuss/study the development of a management plan for this facility.
Update on Collin Square Greenbelt Renovations
Brian Bristow reviewed the power point presentation given at the Febmary 9
Parks and Recreation Board Meeting by Matt McComb. Brian also reviewed the
public meeting on February 10 at which residents spoke to staff regarding their
desires for this area.
Tim indicated that he ha spoken to the CDC Board regarding the use of funds
earmarked for this facility in another venue, and using Park Dedication Fund
monies to widen the trails, clean out the underbrush, place benches as the first
phase of this renovation. Then he recommended return at a later date to offer
more enhancements.
Carl Clemencich felt the City would be missing a great opportunity if they did not
add some amenities to this facility at this time, and that he felt as a Board member
his duty was to represent all the residents, not only the few whose properties
border the greenbelt being considered.
Page 4
Parks and Recreation Board Meeting
March 8, 2004
Staff agreed that this would continue to be considered an "under served area" of
Allen and Tim indicated that staff would return to the Board with more
information and plans for this property in the future.
Naming of Stacy Ridge Park Project
Brian Bristow reported that as part of the construction contract on this parkland, a
park sign would be erected, and a name would need to be decided upon with in
the next couple of months Tim indicated that if the Board would email staff their
suggestions, this item would be placed on the April agenda for a decision.
Upcoming Events
Chair Ben Ferguson encouraged all Board members to attend any and all events
scheduled. Tony Hill reminded the Board that the Sweet 16 Tournament
scheduled for the weekend of March 26-28 is going forward as planned with many
colleges and teams agreeing to be present.
9. OTHER BUSINESS
ASA Update by Ken Geest:
Ken Geest reported that number of participants continue to rise at the Allen Sports
Association (ASA), and reported that participation was 11,514 last year (up 750)
mainly due to new track program, and spring basketball. Ken reported that the
ASA will be looking for new offices to rent in the new future, and that their office
staff had increased form 4 to 6. Cheryl Lawson complimented Ken and the ASA
on their Roller Hockey program and how well it had been run. Tim reported
delays at Allen Station Park, Phase II due to contracts with the State of Texas
Department of Parks and Wildlife and the $500,000 grant funding for this facility.
Updates by Staff:
Staff reviewed the proposed enhancements to the open space in the Fox Hollow
neighborhood. He indicated staff had met with the homeowner's association in
this area (Parkside and Fox Hollow) to inform them of the City's intention
regarding this 4.3 acre site. It was indicated a formal proposal would be brought
to the Board at a future Parks and Recreation Board meeting.
10. EXECUTIVE SESSION: Legal, Section 551.071, Property, Section 551.072;
Personnel, Section 551.074; Staff Presentations, Section 551.075
As Authorized by Section 551.072 of the Texas Government Code, the
Workshop Meeting and/or the Regular Meeting may be convened into
Closed Executive Session for the purpose of Seeking Confidential Legal
Advice from the City Attorney on any Agenda Item Listed Herein.
Page 5
Parks and Recreation Board Meeting
March 8, 2004
11 (Closed to the Public as Provided in the Texas Government Code.)
Due to a lack of current information, the Executive Session was not held.
11. RECONVENE AND CONSIDER ACTION ON ITEMS DISCUSSED
DURING EXECUTIVE SESSION
There was no action to consider following Executive Session.
12. ADJOURN
There being no further business, the meeting was adjourned at 9:20 p.m.
These minutes read and approved this 12`h day
of April, 2004.1004./
Ben Fergus , Chair Vick, Wester, Secretary
I
I
0
Anachment 1 - JFRC Proposed Fee Changes
Parks and Recreation Board Minutes
March g, 2004
3
c
c
0
o c
o Q
m
E
a
N
N
N
N
E
m
8
O
L
15C
1C
N
m
m
�
yi
1
NSA
c
c
E
3
m
e
�w
o
of
cc
0
t
v
v
,
o
c
K
K
U
16"6
`mm
a3E
E
N
m
m
mm'�
E
E
m;9
m
>_
>-
E
m
N
m
g
a
E
00V
m
m
c
c
j
E
`m
c
ayi
ayi
E
c
0
o
m
m
E
v
m
m
3
v
c
m
m
m
m
D
o
m
E
E
a
Q
U
Nm
U
N
N
E
O
O
NO
O
N
Y I
1�
Y 1
m
�w
in
m
a
O
L
L
U
U
O
0
0
a
a`
Z
Z
m
LL
O
N
W
W
W
Q
Q
Q
Q
Q
n
c
w
C
2
Z
Z
Z
Z
LL
LL
LL
U
S
m
Qym
Ur
U-yLL
Q>Uin
E
to
a
W m
z
g
Q
U U
Q
d
�5
vcv
wQ
QQQQ
a
y
Z
Z
z
z
z
E
Z
n
OU
Q LL d
me: m
`m
m
N
m
=U
9
9
D
O
W
K K O
a0i
0
aci
d
0
0
m
m
m
m
p W K
v_
v_
a
y
a
s
K
C
K
m
H.
K
w
K
K
Z
Z
Z
Z
Ym
K 0
U
o
0
0
0
0
0
0
0
0
0
E
_N
m
mmm
LLd
=O
0000
yj 4 ILm
N
N
m
N
m
y
E����
�rc m
I
I
Qa
7
H
Attachment 2 - DRN Proposed Fee Changes
Parks and Recreation Board Minutes
March 8, 2004
N
E
Ol
.�
�
�
m
N
N
�
C
C
y
0
V
a
E
E
m
O
C
N
L
E
E
E
$
d
E
a
v
m
5
9
m
`o
E
o
2
m
U
m
`
E
,qy+
9E
E
C
D
,CW
N
V_
O
n
N
m
y
h
=
m
0
o
m
0
—_
6
3
Q
U
O
D
m
m
m
m
m
m
m
m
m
o
m
9
c
c
C
C
CC
C
c
c
>>
Q�
C
m
m
O
m
L
N
L
m
m
m
m
m
m
m
W
�i
N
O
O
O
O
O
O
O
O
O
O
H
as
O
p
z
z
z
z
z
z
z
z
z
e
e
z
n
LL
C
M
p
O
N
O
Z
b
z
z
19
z
fOO
100
CN1
t r l
(`N')
M
M
N0
H
H
H
H
N
H
M
H
O
U
�
�
EE
EE
¢l
L
m
maNL
m
oo
Ev-
o
Utn
tL
¢1UN
.
E
E
m'c�
w
m
a
w
E
n
E
U
t,
m
n
`
z
=
V
E
-
Q+
Q¢
nQQ
UrijLL
<>°
V
i�
Z
ZZ
0
E
zy
W
nU
o�
w LL
E
m
n
'
u
m
oci
m
N—
o
U=
o
a
a
a
a
—
w y
c
cc
in
m
a
m
E
E
C
"R
m
m
'R
m
m
m
m
m
m
m
W
W
t
Q W
z
t
:2
O
O
D
Q
Q
La
2 m
O
m
m
m
m
m
o
o
o
o
N
O
m
y
Nw
L
0
m
D:
W'
x
xx
zzzz
QU
E
c
Y f
a
V
y
c
c
c
c
c
c
c
c
c
c
c
a
a
Q'
O
O
O
O
O
O
O
O
Q W
C
m
L
5
Ip
a==
C
Cy
L
6 N
O
N
U
N
U
2222
U
U
y
W
m
9
LL
m
C
'o
d
m
d
(S
U
U
U
U
tS
F
in
C
Il
a
W
d
m
m
lY
m
K
m
W
m
K
m
W
m
K
m
K
m
K
m
C
m
K
0
m
w
O
zmJ
J 4'
O
O
O
6m
o
rn
COaa