Min - Parks and Recreation Board - 2004 - 04/12 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR MEETING
APRIL 12, 2004 — 7 P.M.
PARB MEMBERS PRESENT
Ben Ferguson, Chair
Cheryl Lawson
Carl Clemencich, Jr., Vice Chair
Vicki Wester, Secretary
Joey Herald
Gary Alan Moore
Rich Elder
MEMBERS ABSENT
None
STAFFPRESENT
Tim Dentler, Director of Parks and Recreation
Lon Smeby, Assistant Director of Parks and Recreation
Tony Hill, Recreation Services Manager
Brian Bristow, Landscape Architect
Robert Townsend, Park Services Manager
Will Mitchell, Athletic Supervisor
Sue Witkowski, Senior Administrative Assistant
GUESTS
None
1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to
Order at 7:10 p.m.
2. CITIZENS COMMENTS
There were no guests wishing to speak at this time.
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Parks and Recreation Board Meeting
April 12, 2004
1 3. APPROVE MINUTES FROM MARCH 8, 2004 REGULAR MEETING
MOTION: Gary Moore moved to approve the Minutes from March 8, 2004
Regular Meeting as presented. Joey Herald seconded and the
Motion carried 6 for, 0 against.
4. NAMING OF STACY RIDGE PARK PROJECT
Tim Derider gave a brief background on the naming of neighborhood parks, and
the location of the Stacy Ridge Subdivision. Tim also reported that while it was
not policy, historically, neighborhood parks have been named for the subdivision
in which they are located for easy identification by the residents. The park is
currently under construction and will need appropriate signage upon completion.
Tim reported that this item would move forward to City Council for final
approval.
MOTION: Vicki Wester made a Motion to adopt Stacy Ridge Park as the
time of the neighborhood park being constructed in the Stacy
Ridge Neighborhood. Gary Moore seconded, and the Motion
carried 7 for, 0 against.
Additionally, a discussion was held regarding the proposed naming of a third park
in the Lost Creek Ranch Neighborhood. Tim explained that this facility is being
built by the developer, and while the naming of the facility is at the discretion of
the developer, he felt a recommendation from the City would be considered. Staff
had prepared a list of proposed names, and asked the Board for further
suggestions. Following a brief discussion, the time "Bradford Crossing Park"
was selected as the one best suited for recommendation.
5. COMMUNITY DEVELOPMENT CORPORATION PROJECT
PRIORITIZATION
Tim explained that each year about this time, staff requests the Parks and
Recreation Board assistance with prioritizing a list of proposed projects that will
be presented to the Community Development Corporation for funding
consideration. The following list of items was presented to the Board for
consideration. Following a brief discussion, the projects were also assigned the
indicated priority number.
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Parks and Recreation Board Meeting
April 12,2004
911
PRIORITY
ASSIGNED
PROJECTED
BY PARB
PROPOSED PROJECT
COST
1
Bethany Lakes Playground
$
100,000.00
2
Ford Pool Redevelopment Plan
$
100,000.00
3
Allenwood Park Development
$
200,000.00
4
Allen Bark Park
$
250,000.00
5
Collin Square Land Acquisition
$
250,000.00
6
Heritage Park Bridge Construction
$
150,000.00
1 7
Civic Plaza Tree & Lighting Infrastructure
$
40,000.00
8
Day Spring Nature Preserve
$
75,000.00
9
Trail Construction
$
275,000.00
10
Bridgewater Crossing Recreation Area
$
70,000.00
11
Fox Hollow Recreation Area
$
75,000.00
CASH SUB TOTAL EXPENSES
$1,585,000.00
Tim Derider reported that these projects would be presented to the Allen
Community Development Corporation (CDC) Board for consideration at their
meeting on April 19, 2004. Additionally, he informed the Board that the idea of a
stadium to be funded with CDC funds might be proposed during this time frame.
MOTION: Carl Clemencich moved to recommend the list as prioritized to the
Allen Community Development Corporation Board for funding
consideration. Joey Herald seconded, and the Motion carried 7 for,
0 against.
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Parks and Recreation Board Meeting
April 12, 2004
6. INTRODUCE MANAGEMENT STRATEGIES FOR ALLEN STATION
PARK, PHASE II
Director, Tim Dentler provided the Board with a brief re -cap of the construction
now under way at Allen Station Park, Phase II and the components - BMX Track,
Youth Center, and Skate Park that will require a management strategy be
developed over the next year. Tim indicated that staff has been approached by
several outside entities wanting to manage the facilities for the City. Over the
next few months, staff will return to the Board for input and guidance with the
development of these management plans. At some point, an ad hoc committee
may be appointed to facilitate the process.
7. DISCUSSION ON HILLSIDE PARK
This item was presented as "information only", with no action to be taken.
Director, Tim Dentler reported that on May 27, 2003, staff made a short
presentation to City Council in a workshop session to discuss potential
opportunities in the Hillside Ball Field facility. Staff also provided survey results
from a poll taken within the Hillside Neighborhood. Tim emphasized that with
the continued growth and demand on the park system, the Hillside Park property
will soon need to be addressed as the City prepares to move forward with the
Neighborhood Integrity Program and plan for future growth needs and trends.
This same conceptual drawing will be presented to the City Council on April 13,
2004 and comments will be made available to the Board following the meeting.
The conceptual drawing presented indicates a t -ball complex, playground, parking
and landscaping on 4.5 acres of the 9 acre facility. At the mention of the
possibility of selling 4.5 acres for commercial development, initial reaction from
the Board members was that they did not feel the sale of the property would be in
the best interests of the residents of Hillside Neighborhood.
8. ITEMS FOR BOARD MEMBERS DISCUSSION
Joey Herald: Had received concerned comments from residents regarding the
Easter Egg Hunt, and parental involvement with that activity. Negative feedback
regarding the fairness of the activity was a concern.
Rich Elder: Shared his experience with substitute teaching at Rountree
Elementary, and reported a very positive experience and his pleasure with the
children and staff.
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Parks and Recreation Board Meeting
April 12, 2004
9. REVIEW BOARD WORK PLAN AND RELATED GOALS AS CALLED
FOR IN GOAL 5 — SCHEDULE FIELD TRIP TO VARIOUS PARKS AND
FACILITIES
Following a brief discussion, May 8, 2004 was selected for the target date to do a
park tour of various facilities
10. OTHER BUSINESS
Updates by Staff:
Showcase Soccer Tournament Follow -Up
Tony Hill, Recreation Services Manager for the Parks and
Recreation Department provided a brief update then introduced
Will Mitchell, Athletic Supervisor who gave a Power Point update
regarding the number of teams (17 youth and 17 collegiate)
participating, feedback, and photos. All agreed this event was very
well accepted and hopes that Allen may once again host this event
next year.
1 Upcoming Events:
All Board members were reminded to attend as many events as
possible on the Department calendar. It was pointed out that there
were several Xtreme Teen outings planned, and that the numbers
were Increasing in this program.
11. EXECUTIVE SESSION: Legal, Section 551.071; Property, Section 551.072;
Personnel, Section 551.074; Staff Presentations, Section 551.075
As Authorized by Section 551.072 of the Texas Government Code, the
Workshop Meeting and/or the Regular Meeting may be convened Into
Closed Executive Session for the purpose of Seeking Confidential Legal
Advice from the City Attorney on anv Agenda Item Listed Herein.
(Closed to the Public as Provided in the Texas Government Code.)
Due to a lack of current information, the Executive Session was not held
11. RECONVENE AND CONSIDER ACTION ON ITEMS DISCUSSED
DURING EXECUTIVE SESSION
IThere was no action to consider following Executive Session.
11
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Parks and Recreation Board Meeting
April 12, 2004
Tim Dentler provided the Board Members with a letter from himself, as well as
the "Notice of Public Hearing" regarding the proposed land swap to appear on the
ballot for the May 15th election. This public hearing is being conducted to fulfill
Parks and Wildlife Code, Chapter 26 to consider the use of a portion of the Mary
Standifer Survey for right-of-way of future Exchange Parkway. This letter will
serve as notice to the person, organization, department, or agency that has
supervision of the land proposed to be used or taken.
12. ADJOURN
There being no further business, the meeting was adjourned at 9:35 p.m.
These minutes read and approved this 8'h day of May, 2004.
Ben Fergus n, Chair
Vicki Wester, Secretary