Min - Parks and Recreation Board - 2004 - 09/13 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR MEETING
SEPTEMBER 13, 2004 — 7 P.M.
PARE MEMBERS PRESENT
Ben Ferguson, Chair
Carl Clemencich, Jr., Vice Chair
Cheryl Lawson
Joey Herald
Vicki Wester, Secretary
MEMBERS ABSENT
Gary Alan Moore
Rich Elder
STAFF PRESENT
Tim Dentler, Director of Parks and Recreation
Lori Smeby, Assistant Director of Parks and Recreation
Brian Bristow, Landscape Architect
Anthony Hill, Recreation Services Manager
Robert Townsend, Park Services Manager
Matt McComb, Park Planner
Sue Witkowski, Senior Administrative Assistant
GUESTS
Neighbors of Bethany Lakes Park
CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to
Order at 7:15 p.m.
1 2. CITIZENS COMMENTS
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Parks and Recreation Board Meeting
September 13, 2004
Ben Ferguson called for any citizens wishing to speak to the Board on any issue
other than what was currently called out on the agenda. There were no guests
wishing to speak at this time.
PUBLIC MEETING
3. RECEIVE PUBLIC INPUT REGARDING THE PROPOSED
RENOVATIONS TO BETHANY LAKES PLAYGROUND
Matt McComb, Park Planner for the Parks and Recreation Department gave a brief
overview of the first public meeting and comments received, as well as reviewed
the proposed design of this facility. A brief discussion was held regarding the
placement of benches, trash containers and parental viewing capabilities.
Matt pointed out one of the unusual features of this playground proposal will be
the climbing rocks. All agreed that this will be a big attraction for the facility.
Tim reminded the Board that this facility is being funded by 1/2 Cent Sales Tax
money.
4. APPROVE MINUTES FROM AUGUST 9, 2004 REGULAR MEETING
MOTION: Joey Herald moved to accept the Minutes from August 9, 2004
Regular Called Meeting as presented. Carl Clemencich seconded
and the Motion carried with 5 for, 0 against.
5. ITEMS FOR BOARD MEMBERS DISCUSSION
Vicki Wester — congratulated staff on the reception for Carly Patterson
Carl Clemencich - commented that the Trail at the Woods is a jewel in the City of
Allen Park System. Carl also asked about possibly installing benches that face the
spray -ground area at Celebration Park.
Cheryl Lawson - gave a brief subcommittee report on the consultant selection
process for the Arts Master Plan.
Joey Herald — Asked for an update on the Allen Senior Citizens Center, as well as
announced the Kiwanis Club would be moving their annual Pancake Breakfast to
be held the first Saturday in December to First Baptist Church.
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Parks and Recreation Board Meeting
September 13, 2004
6. WORK PLAN — GOAL 2.0
Tim Dentler announced that the annual Report to City Council would likely be on
the Agenda for October 19`h City Council Meeting. He invited members to email
staff with suggestions or priorities of what should be placed in that report. Carl
Clemencich requested the facility clean- up and follow-up by maintenance staff to
Allen USA be reported.
7. ANTICIPATED UPDATE ON PARKS AND OPEN SPACE MASTER PLAN
Landscape Architect for the City of Allen Parks and Recreation Department, Brian
Bristow provided the following calendar of anticipated dates for the update of the
Parks and Open Space Master Plan:
1"Draft
November 1-21, 2004
2nd Draft
December 1, 2004
Review by Mark Spencer
December 15, 2004 -January 15, 2005
2"d Mark Spencer Review
February 5, 2005
To TPWD for Review
March 1-5, 2005
Edited Copy for Council
April 5, 2005
Resolved by Council April 30, 2005
Final submittal to TPWD May 15, 2005
8. OTHER BUSINESS
Staff Updates:
Lighting of Athletic Fields at Celebration Park
Brian Bristow also provided the following anticipated dates for the relocation of
lighting from St. Mary's Park to Celebration Park.
Locate poles in field
Completed
Install junction boxes
Completed
Deliver poles
Approximately September 24, 2004
Install Poles and Fixtures
September 24, 2004 -October 15, 2004
Dismantle St Mary Poles
Post -Thanksgiving
Chase Oaks Golf Club Update
Tim Dentler informed the Board that October 15 is the current target date for
closing on the Chase Oaks Golf Club. The Preliminary Due Diligence report has
been provided to City Council on September 10.
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Parks and Recreation Board Meeting
September 13, 2004
Color Selection for Youth Center at Allen Station Park, Phase II
Lori Smeby briefly reviewed the process and tentative color, carpet, and tile
selections for the Youth Center at Allen Station Park.
9. ADJOURN
There being no further business, the meeting was adjourned at 8:15 p.m.
These minutes read and approved this 11th day of October, 2004.
Ben Ferguson, C r
- j
Vicki Wester, Secretary