Min - Parks and Recreation Board - 2004 - 12/13 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR MEETING
DECEMBER 13, 2004 — 7 P.M.
PARB MEMBERS PRESENT
Ben Ferguson, Chair
Joey Herald, Vice Chair
Vicki Wester, Secretary
Cheryl Lawson
Gary Alan Moore
MEMBERS ABSENT
Todd McIntosh
Mary Fritsche
STAFF PRESENT
Tim Dentler, Director of Parks and Recreation
Lori Smeby, Assistant Director of Parks and Recreation
Brian Bristow, Landscape Architect
Anthony Hill, Recreation Services Manager
Robert Townsend, Park Services Manager
Bryan Rauscher, Golf Services Manager
Sue Witkowski, Senior Administrative Assistant
GUESTS
Jay Vandergriff, Public Relations, Allen Sports Association
CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair Ben Ferguson called the Regular Parks and Recreation Board Meeting to
Order at 7:08 p.m.
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Parks and Recreation Board Meeting
December 13, 2004
1 2. CITIZENS COMMENTS
Jay Vandergriff, representing the Allen Sports Association (ASA) reminded the
Board of the ASA Annual Meeting to be held on Tuesday, December 14, 7 pm at
Anderson Elementary.
3. APPROVE MINUTES FROM NOVEMBER 8, 2004 REGULAR MEETING
MOTION: Gary Moore moved to accept the minutes from November 8, 2004
Regular Meeting as presented. Joey Herald seconded, and the
Motion carried 5 for, 0 against.
4. WRAP-UP OF DECEMBER 3-5,2004 EVENTS
Assistant Director of Parks and Recreation, Lori Smeby gave a big thanks to all
Board members who were able to participate in these weekend activities. She
reported that staff estimated over 500 people present at the Tree Lighting on
Friday, December 3. Lori reported that over 800 man-hours went into the
installation of the new 35 foot Christmas Tree and the lights in the newly
completed Civic Plaza.
Tony Hill, Recreation Services Manager reported that the December 4" Rudolph
Run was a huge success. Tony reported that in 2002, there were 136 runners
participating, in 2003, we had 312 and this year, we saw 827 registered
runner/walkers participate.
Tony also reported that there were 640 patrons at the craft fair this weekend held in
the Joe Farmer Recreation Center on December 4. Tony indicated staff would be
evaluating this program for timing and possible inclusion in other City events next
year.
5. CHASE OAKS GOLF COURSE FEES
Tim Dentler reported that this issue would be presented to City Council in their
meeting on Tuesday, December 14, 2004 during their workshop session. Then,
following further review, it will probably appear on the January 2005 City Council
Agenda for adoption.
ITim reviewed the following fee structure being proposed with the Board:
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Parks and Recreation Board Meeting
December 13, 2004
Chase Oaks Golf Club Rates
Blackjack Proposed ranges incl. Cart fee
Ranee
M -F Prime
$30445
Sa-Su Prime
$45-$60
#1 Twilight
$20-$35
#2 Twilight
$18425
#3 Twrlight(Daylight Savings)
$18425
M -F Senior/ Junior
$25435
Sa-Su Senior/ Junior
$25435
Chase Oaks Senior Golf Assoc.
$20 M -Th only!
H
Tournament Rates
$12-$25
$20-$35
$6-$15
$12-$20
Proposed Rate (based upon market)
$35
$45
$25
$18
$18
$25
$29
$20
$12
$20
$6
$12
$1,950-$2,500 $1,950 + Tax
Green Fee &
Sawtooth
9 holes Walking
$30445
18 holes Walking
1
Cart Fees
Tournament
9 holes
Services
18 holes
$50
Annual Pass
H
Tournament Rates
$12-$25
$20-$35
$6-$15
$12-$20
Proposed Rate (based upon market)
$35
$45
$25
$18
$18
$25
$29
$20
$12
$20
$6
$12
$1,950-$2,500 $1,950 + Tax
Green Fee &
M -F CartFee Only
$30445
$35
All
Tournament
Services
$45-$60
$50
Green Fee &
Sa-Su Cart Fee Only
$45-$60
$45
All
Tournament
Services
$50-$70
$65
Monday (City of Allen Service Club/ Non-Proln) 60 players minimum
Green Fee &
Can Fee Only
$30-$45
$30
0
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Parks and Recreation Board Meeting
December 13, 2004
All
Tournament
Services $45-$60 $45
Allen Resident Approx. 14%-15% $29 include foursome privilege
After 10 am on Sa,Su, All Times
Allen Employee Approx. 24%-25% $25 Weekday
Estimated cost per round is $28.77 (Based upon 42,000 rounds)
Tee times are every 8 minutes = possible 25,480 tee times per year/101,920 possible players
Bryan Rauscher, Golf Services Manager reported that he had surveyed golf courses
within a 30 mile radius of Chase oaks for fee information during this process.
Tim indicated staff would likely be asking Council to consider establishing a range
that would allow the City Manager to set the fees within that range. This would
give staff great flexibility in staying competitive with the market.
Mother proposal regarding Chase Oaks that will likely move forward in
conjunction with the fees will be the proposed closing of Chase Oaks on Mondays.
Staff has researched the savings of $188,000 per year should the facility close on
Mondays.
Following this presentation, the Board indicated their support for staff to move
forward with a recommendation to City Council for adoption.
6. ITEMS FOR BOARD MEMBERS DISCUSSION
Ben Ferguson called for Board members wishing to comment on anything. Cheryl
Lawson reported the Arts Master Plan Workshop was coming up on January 8,
2005 from 9 am -1:30 and encouraged Board members to watch for invitations to
join the process.
7. OTHER BUSINESS
Staff Updates:
Racquetball Court Renovations Update:
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Parks and Recreation Board Meeting
December 13, 2004
11
Staff reported that the racquetball courts at Joe Farmer Recreation
Center are scheduled to be re -opened on Friday, December 17,
following the complete renovation of these courts.
8. ADJOURN
There being no further business, the meeting was adjourned at 7.45 p.m.
These minutes read and approved this 10 day of February, 2005.
4Bencrpuaoti,
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Vicki Wester, Secretary