Min - Parks and Recreation Board - 2006 - 06/12 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR MEETING
JUNE 12, 2006
PARB MEMBERS PRESENT
Ben Ferguson, Chair
Cheryl Lawson, Vice -Chair
Vicki Wester, Secretary
Todd McIntosh
MEMBERS ABSENT
John Kelley
Mary Fritsche
Gary Alan Moore
STAFF PRESENT
Tim Dentler, Director of Parks and Recreation
Lori Smeby, Assistant Director of Parks and Recreation
Carrie Cessna, Recreation Services Manager
Sue Witkowski, Senior Administrative Assistant
GUESTS
None
1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair Ben Ferguson called the meeting to order at 6:35 pm and announced a
quorum was present.
2. CITIZENS COMMENTS
There were no citizens present wishing to speak to the Board.
1 3. APPROVE MINUTES FROM MAY S, 2006 REGULAR MEETING
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Parks and Recreation Board Meeting
June 12, 2006
MOTION: Cheryl Lawson moved to accept the minutes from May 8, 2006
Regular Park Board Meeting as presented. Todd McIntosh
seconded, and the motion carried 4 for, 0 against.
4. PREVIEW/UPDATE ON ALLEN USA PLANS FOR 2006
Director of Parks and Recreation, Tim Dentler reviewed the Operations and
Security Plan for Allen USA. Tim informed the board of the involvement of the
Parks Foundation in future Allen USA events, as well as the planning process for
this year's event.
5. ANNUAL BOARD EVALUATION
Following a brief review of the City Secretary correspondence to the Board, the
following criteria were agreed upon by the Board. This information will be
forwarded to the City Secretary by staff.
Parks and Recreation Board (PARS)
Board Evaluation Form
Questions:
(1) What would be the ideal characteristics for a Parks and Recreations
Board Member?
• Active user of the facilities, recreational activities and / or programs
administered by the City of Allen's Parks Department
• Outgoing personality that values and seeks out community input involving
Parks Department facilities, recreational activities and / or programs
• Represents the PARB at Park's Department dedications and / or other related
departmental functions
• The composition of the Board is diverse in terms of experience, geographic
dispersion and composition to ensure representation of the entire community
• The ability to assist in the planning, prioritization and authorization of Park
projects
(2) How extensive is the collective experience of the Board members in
the Board's subject area?
• Representation of on-going experience with PARB issues is maintained by no
more than half the Board members term expiration in a given year
• Board members should possess varied experiences and backgrounds that add
to the diversity of the overall group. This Board is strongly supported by
talent, resources and guidance of the Parks Department Staff.
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Parks and Recreation Board Meeting
June 12, 2006
• An assessment of each new Board should be conducted to ensure adequate
representation of all demographic segments of the community. In light of
direct representation of a segment of the population, efforts shall be made
to invite representation and participation at PARB meetings / activities
(i.e. — Extreme Teens, Senior Citizens, etc.).
(3) What knowledee or experience could be broueht to the Board to
improve it?
• Attendance and support of the Parks Department at various official City
meetings including City Council and the Allen Community Development
Corporation meetings.
• Active representation of the PARB at City dedications, functions and /or
events.
• Prior experience with a Parks Board or other City Board within the City of
Allen or another municipality
• Education seminars / material related to Parks and Recreation issues and the
responsibilities of Park Board members
t • Representation at a national or regional Parks and Recreation conference to
enhance the knowledge and exposure to issues faced by City Parks
departments and Board members
(4) Outside of Board activities, how active are the Board members within
the community?
Prior experience related to volunteer community service preferred. Service
activities could include the provision of assistance in such areas as school,
fraternal, religious, recreational and / or community activities.
(5) Is the membership representative of Allen's citizens?
• The composition of the Board is diverse in terms of experience, geographic
dispersion and composition to ensure representation of the entire community
• In light of direct representation of a segment of the population, efforts shall be
made to invite representation and participation at PARB meetings/activities.
(6) Are any members considerine resienation?
No; Normal term expirations only.
MOTION: Todd moved to accept the guidelines as presented, Cheryl Lawson
seconded, and the Motion carried, 5 for, 0 against.
R
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Parks and Recreation Board Meeting
June 12, 2006
6. ITEMS FOR BOARD MEMBERS DISCUSSION
A. Around the Horn — Board Members
Vicki Wester: She has yet to receive a renewal notice to the Don
Rodenbaugh Natatorium.
Todd McIntosh: Questioned the irrigation timing at Celebration Park.
No other comments were received from the Board at this time.
B. Subcommittee Reports
No subcommittee reports were received.
7. OTHER BUSINESS
Wrap -Up on Kickball Tournament
1 Came Cessna, Recreation Services Manager provided a wrap-up report on the 2"a
Annual Adult Co-Rec Kickball Tournament held on May 13, 2006. Came
reported an 80's theme event, and the maximum number of teams allowed (12)
participating. Newspaper articles and feedback on the tournament exemplifies the
success and fun had by everyone that participated. Next year, possibly moving to
two-day event at larger facility
Calendar
Board members were reminded of the upcoming events and encouraged to attend.
4. ADJOURN
There being no further business, the meeting was adjourned at 7:30pm.
These minutes read and approved this 10" day of July, 2006.
1
Ben Ferguson, Ch r Vicki Wester, Secretary