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Min - Parks and Recreation Board - 2007 - 03/12 - RegularPARB MEMBERS PRESENT Cheryl Lawson, Vice -Chair Gary Alan Moore Todd McIntosh, Secretary Libby Jones Vicki Wester (7- l Opm) John Kelley MEMBERS ABSENT Ben Ferguson, Chair STAFF PRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Senior Landscape Architect Came Cessna, Recreation Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS Residents 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Vice -Chair, Cheryl Lawson called the meeting to order at 7 pm and announced a quorum was present. 2. CITIZENS COMMENTS IThere were no citizens wishing to speak at this time. MINUTES PARKS AND RECREATION BOARD REGULAR MEETING MARCH 12, 2007 PARB MEMBERS PRESENT Cheryl Lawson, Vice -Chair Gary Alan Moore Todd McIntosh, Secretary Libby Jones Vicki Wester (7- l Opm) John Kelley MEMBERS ABSENT Ben Ferguson, Chair STAFF PRESENT Tim Dentler, Director of Parks and Recreation Lori Smeby, Assistant Director of Parks and Recreation Brian Bristow, Senior Landscape Architect Came Cessna, Recreation Services Manager Sue Witkowski, Senior Administrative Assistant GUESTS Residents 1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT Vice -Chair, Cheryl Lawson called the meeting to order at 7 pm and announced a quorum was present. 2. CITIZENS COMMENTS IThere were no citizens wishing to speak at this time. L, Page 2 Parks and Recreation Board Meeting March 12, 2007 3. APPROVE MINUTES FROM FEBRUARY 12, 2007 REGULAR MEETING MOTION: Gary Moore moved to accept the minutes from February 12, 2007 Regular Park Board Meeting as presented. Libby Jones seconded, and the motion earned 5 for, 0 against. 4. FORD POOL PROGRAMMING Senior Landscape Architect, Brian Bristow announced that the consultant would be in town this coming Thursday and Friday to begin meeting with staff members regarding programming of this facility, as well make on-site visits. The physical surveying of the site will also begin this week. Brian announced that there would be a Public Meeting opportunity at the April Parks and Recreation Board meeting, and this meeting may move to the Council Chambers. 5. DISCUSS STRATEGIC PLAN SURVEY Tim Dentler briefly reviewed the survey that was emailed to Board members earlier in the day, asking the members to complete the survey and return it to the Parks Department by March 30. That survey can be done in hard -copy form or electronically and emailed. This survey will be used in conjunction with the one just completed by Parks Department staff in preparing the new Master Plan. 6. DISCUSS PROCESS AND PLAN FOR CITIZENS SURVEY Tim Dentler visited with the Board about the Ford Park Programming survey being done in conjunction with the Parks and Recreation Department Master Plan Survey Tim indicated that his hope was still to do it as an on-line survey Tim indicated the results of that survey would not be available for the April meeting. 7. CIP PROJECT UPDATE/REVIEW Brian Bristow did a Power Point presentation to the Board Members outlining some of the current Capital Improvement Projects and their status. (A copy of �^ that presentation is attached to these minutes.) ® Spring Meadow - playground underway Allenwood Park - Asbestos abatement complete, demolition will begin this week Chase Oaks - pavilion construction underway Page 3 Parks and Recreation Board Meeting Much 12, 2007 Bridgewater - playground/park under construction Heritage Village - sidewalks and driveway almost complete Celebration Park - addition of tennis courts in design phase Celebration Park - approval received for installation of re -circulating pump at spray ground Tim provided the members with a copy of the current "Community Development Corporation -Draft 5 -Year Plan" A brief discussion was held on a few of the projects and why the budgetary numbers were divided by yews. Tim informed the Board that at their April meeting, they would be assisting staff with prioritizing proposed projects to be presented to the Community Development Corporation Board (CDC). Members were asked to email their list of proposed projects prior to the April meeting. 8. DISCUSS POSSIBLE JOINT MEETING WITH NEIGHBORING CITIES Tim reported having met with Chair Ben Ferguson regarding his desire to hold a joint meeting with Fairview and Lucas Park Board Members. Tim has suggested that Ben take the lead on this meeting, and schedule it for the May 14 2007 Regular Park Board Meeting. Tim suggested a reception/joint meeting format with each group briefly discussing possible joint opportunities in particular as it applies to the hike and bike systems and their possible linkage. Following a brief discussion, Board members expressed support of this opportunity if it could be a constructive meeting and not just for the sake of meeting with one another. It was also suggested that possibly meeting with larger cities bordering Allen might widen the scope of information (Frisco, Plano, McKinney) rather than the smaller entities suggested. 9. QUARTERLY REPORT - RECREATION SERVICES DIVISION Carrie Cessna, Recreation Services Manager provided a report on her division (a copy of that report is attached to these minutes). Carrie's report focused on the numbers of memberships from each facility, strengths in programming, attendance, etc as well as challenges faced at each of the facilities (Joe Farmer Recreation Center, Don Rodenbaugh Natatorium, Senior Recreation Center, the Edge@ Allen Station Park) Carrie also reported on goals being set for the upcoming year at each facility Page 4 Parks and Recreation Board Meeting March 12, 2007 April 2007 will begin the second quarter of this year, and Jeff Holt, Golf Services Manager will be presenting his quarterly report to the Board. 10. ITEMS FOR BOARD MEMBERS DISCUSSION A. Around the Horn - Board Members Vicki Wester - very pleased with the programming at the Senior Center, instructors, classes, etc. Gary Moore - Gary inquired as to the Board assignments as outlined in the Work Plan for attending other agency meetings, and requested to be assigned to the Collin County Open Space Committee. Libby Jones - Reported CIP subcommittee meetings are beginning, as well as having attended the Arbor Day Celebration on February 24. Libby reported the event as very enjoyable. John Kelley - inquired about drought issues, as they would affect practices, and field safety this year. John also asked about possible inclusion of child care at the Natatorium. Cheryl Lawson - asked if residents were using the disc golf course installed at Bethany Lakes Park as well as the support being supplied by the Parks Department to the Art -to -Go Program. Todd McIntosh - also shared drought concerns as it pertains to the Home Owner Associations in Allen. Todd also mentioned the "Smart Scape Seminar" B. Subcommittee Reports No reports were received. 11. OTHER BUSINESS Staff Updates Awards Tim Dentler reported that recently the Parks Department has received, the Texas Recreation and Parks Society (TRAPS) "Design Award" for the Allen Senior Recreation Center. In addition the TOMA Award once again came to the City of Allen Parks and Recreation Department at the annual Southwest Parks and Recreation Institute held in Oklahoma. The award Page 5 Parks and Recreation Board Meeting Much 12, 2007 was for the City of Allen Pride Program. Also, the National Recreation and Parks Association (NAPA) awarded its Southwest Region design award for the Edge(aAllen Station Park to the City of Allen. Media Filming at the Edge Tim Dentler reported that City of Allen staff had been contacted by MTV to film an interview segment at the Edge. Tim was not sure when this segment would air, but apparently the focus was an interview with a young man from East Texas who is a BMX cyclist. Miscellaneous Tim also indicated he would be visiting with City Council Tuesday, March 13 2007 regarding the indoor athletic facility being proposed as ajoint- venture. The orange safety fencing put in place at Bethany Lakes Park during the lead remediation process has now been removed and testing indicates levels well below that which would present a health hazard to humans. Small pockets are still being cleaned, but the Park is open for public use. Tim announced the City of Allen budget process for 2007-2008 is beginning in the near future. Assistant Director of Parks and Recreation, Lori Smeby announced an opportunity for Park Board Members to assist with this year's Easter event - renamed the "Bunny Hop" Details will be emailed to the members. 12. ADJOURN There being no further business, the meeting was adjourned at 8:30 pm. These minutes read and approved this the 9th day of April, 2007 Ben Ferguson; Chair Todd McIntosh, Secretary I H I Attachment I - Capital Project Update Park Board Minutes March 12, 2007 /�� PARKS & RECREATION �� CAPTIAL IMPROVEMENT PROGRAM .I.. -Spring Meadow Park PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM - Allenwood Park PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM . Spring Meadow Park PARKS & RECREATION •� CAPTIAL IMPROVEMENT PROGRAM Spring Meadow Park i PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM -Allenwood Park uba wmcx�t mm Juewaer[ dumi reJ uwx, cxwr mato ulgOa v. CxM .W+. u.a. VN: mlSiEr. iFt'Y. euiaiJ�9 TOC IMIMOW weu cu .Eux aoorE °F'"" 4 FELLY WII lRt MMS { 9� C� /�� PARKS & RECREATION �� CAPTIAL IMPROVEMENT PROGRAM .I.. -Spring Meadow Park PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM - Allenwood Park PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM . Spring Meadow Park PARKS & RECREATION •� CAPTIAL IMPROVEMENT PROGRAM Spring Meadow Park i PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM -Allenwood Park I H Attachment 1 - Capital Project Update Park Board Minutes March 12, 2007 �� PARKS & RECREATION rim CAPTIAL IMPROVEMENT PRO( - Allemxood Park -_ PARKS AND RECREATION CAPITAL IMPROVEMENT PROGRA - Chase Oaks Pavilion Remodel PARKS AND RECREATION CAPITAL IMPROVEMENT PROGR - Chase Oaks Pavilion Remodel PARKS & RECREATION •� CAPTIAL IMPROVEMENT PROGRAM - Allemvood Park PARKS AND RECREATION CAPITAL IMPROVEMENT PROGR - Chase Oaks Pavilion Remodel PARKS AND RECREATION CAPITAL IMPROVEMENT PROGR -Chase Oaks Pavilion Remodel PARKS AND RECREATION CAPITAL IMPROVEMENT PROGR - Chase Oaks Pavilion Remodel PARKS & RECREATION •� CAPTIAL IMPROVEMENT PROGRAM - Allemvood Park PARKS AND RECREATION CAPITAL IMPROVEMENT PROGR - Chase Oaks Pavilion Remodel PARKS AND RECREATION CAPITAL IMPROVEMENT PROGR -Chase Oaks Pavilion Remodel H Attachment 1 - Capital Project Update Park Board Mantes March 12, 2007 PARKS AND RECREATION - Chase Oaks Pavillon Remodel PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM - Bridgewater Crossing Park cwiarnucrron wcr.uors: •euraawporaxmoe .VRIOISIAM . EOXXCE111p WPIXB Jr.— CAPTIAL IMPROVEMENT PROGRAM arca-Herftage Village Driveway PARKS & RECREATION �� CAPTIAL IMPROVEMENT PROW I - Bridgewater Crossing Park PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM - Bridgewater Crossing Park J= CAPTIAL IMPROVEMENT PROGRAM anw�ua�-Hergage Village Driveway -and Sidewalk Imomvemente Attachment I - Capital Project Update Park Board Minutes March 12, 2007 RAM �= IMPROVEMENTary®.varCoHerftgeVAII e PewROayG ,and Sidewalk m rovemenb ,_ CAPTIAL IMPROVEMENT PROC -Heritage Village 13&o ay [1 CAPTIAL IMPROVEMENT PROGRAM -kldMsnla Spraygmund I �= CAPTIAL IMPROVEMENT PROGRAM C1IY WNLw -Heritage Village Ddveway PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM THANK YOU FOR YOUR CONRNUEO SUPMM fir ,_ CAPTIAL IMPROVEMENT PROC -Heritage Village 13&o ay [1 CAPTIAL IMPROVEMENT PROGRAM -kldMsnla Spraygmund I �= CAPTIAL IMPROVEMENT PROGRAM C1IY WNLw -Heritage Village Ddveway PARKS & RECREATION CAPTIAL IMPROVEMENT PROGRAM THANK YOU FOR YOUR CONRNUEO SUPMM fir Attachment 2 - Recreation Services Quarterly Report Park Board Minutes March 12, 2007 FY 2007 - 2nd Quarter Recreation Services DMslon Athleb rM. ow.atrmme L+vcu' fJ �� D Recreation Services In@latives 2007 • Cirslanar SerWm • Safety • Fadlity MaMtenanae and Cleadin. • M enft and Retenaon • Qmlty PmgramMng . S T MV and DevdopnwA • P.,dent FInandal Pradkes • On the Hamm . Poundal Aaatanrc Plan, CoatonKr Sendoa Model, FadlRy and Stag Manuab. n•Mo•u�•H•M•amti•M x•eyyM!•Y ®i i '1'•TL%-W wgwi dvx.evp •Y [1 Attachment 2 - Recreation Services Quarterly Report Park Board Minutes March 12, 2007 Allen Senior Recreation Centerr IINn/aGb96 . m11b� . NIOMNIMII.tl.Mu . Iw WNe. v.ekwa.mwoeti.. . P:tl.wb[ 11a .4:m:. Na1 seNewlM:. ' nv�i✓p�.w'n.�zrwr�.n. Natatorium and Ford Pool Operation xwr�°w s�b�<v�rt� ' ��YJ�'132yC"Cs",1 Joe Farmer Recreation Center Membership Drive aue.e..::4r.ea la ✓ LUaI . Novenba 27 20M m lamury 26, 100Ifar DRN r.ap a.czwuewm{ely� a 1FRC w/Wu . 25%far New Members fss`''v.m/ . M� I Por".. Members ndgu wrtls for swhn antl gue4 gam=1 W/le Wslwvf an> W/Is W/Wn N/W w/rV3 m. w/w m/mn nn ms I,Rb Pfw.www . wa.wm+so.,Rea:.:.wowen iwlfm . aeewew: rm ryoamrnrwbepm4 �aYV an.Gm Mmwrt SfT::s • �' N s �w9�b. naei.imteam. � . •Lm1m 3lMM Membership Drive fw/fm . Novenba 27 20M m lamury 26, 100Ifar DRN ul a 1FRC w/Wu . 25%far New Members fss`''v.m/ . M� I Por".. Members ndgu wrtls for swhn antl gue4 gam=1 W/le Wslwvf an> W/Is W/Wn N/W w/rV3 m. w/w m/mn nn ms • fw/fm i�/ ul sw/fw w/Wu mwsul fss`''v.m/ s�wv • iwlfm nflnns Attachment 2 - Recreation Services Quarterly Report Park Board Minutes March 12, 2007 H