Min - Parks and Recreation Board - 2009 - 02/09 - RegularMinutes
Parks and Recreation Board
Regular Meeting
February 9, 2009
MEMBERS PRESENT
Todd McIntosh, Chair
Tony Airhart
Libby Jones
Tricia Losavio
Jo Long
Bob Burgess
Ron Alexander
MEMBERS ABSENT
none
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Tim Dentler, Director of Parks and Recreation
Brian Bristow, Assistant Director of Parks and Recreation
Lori Smeby, Assistant Director of Parks and Recreation
Jeff Holt, Golf Services Manager
Anthony Hill, Resource Development Manager
Robert Townsend, Park Services Manager
Carrie Cessna, Recreation Services Manager
Matt McComb, Landscape Architect
Curry Santiago, Administrative Assistant
Keith Marchand, Reservations / Administrative Assistant
GUESTS
Jason Shepard, Keep Allen Beautiful Board Member
Bev Pruitt, Keep Allen Beautiful Board Member
Michelle Boren, Allen Resident
Wesley Boren, Allen Resident
Lars Erickson, Leadership Allen
1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair McIntosh called the meeting to order at 7:00 p.m. and announced a quorum
was present.
ACTION ITEMS
2. APPROVE MINUTES FROM NOVEMBER 10, 2008 REGULAR
MEETING
Motion: Upon a motion by Board member Losavio and a second by Board
member Jones, the PARB voted seven (7) for and none (0) against to approve the
Minutes from November 11, 2008 Regular Meeting as prepared and presented
with the correction of one of the guests time present at the meeting. The motion
carried.
3. REVIEW INFORMATION ON BLUE SKY INDOOR SOCCER CENTER
AND APPROVE A CONCEPT PLAN
Mr. Dentler introduced Keith Marchand and Cory Santiago to the Board and
proceeded to introduce The Blue Sky project, a 9'/2 acre multi Sport facility. At
the last City Council Meeting it was approved that the City would control the
appearance of the facility. City Council also determined that it was not Parkland
but for Commercial development and if this project was not approved there was
the possibility of the land being sold to a private commercial developer.
Mr. Dentler then proceeded to show the concept plans, where he went into details
and the differences between concepts, he also reported that the negotiations have
been in place for 1 '/2 years now.
The timeline for the plans completion was discussed in depth as well as the
extenuating circumstances such as the completion of the Water tower renovations
must be finished before any of the outdoor renovations will be made.
Blue Sky will also be housing ASA out of the building according to the
agreement.
Two weeks ago the ground lease was approved by the City Council.
It has been determined that Blue Sky will be responsible for building the main
building, vehicular parking, outdoor field, and the landscaping while the City will
be responsible for the park amenities.
It was discussed that the impact on the surrounding neighborhoods were
considered when making the plans.
It has still not been determined if a pavilion or public art display would be utilized
in the park.
The timeframe for the Water Tower project reflects completion in 2010.
An Open House for the neighboring houses will be held Monday, February 9 from
6:00 p.m. — 7:30 p.m.
DISCUSSION ITEMS
4. STAFF REPORT ON STATUS OF TRAIL SEGMENTS
Mr. McComb updated the Board on the progress being made on the 6 Cities Trail,
Celebration Pass, noting that Celebration Pass would have to be delayed due to
new waterline construction in the area by NTMWS. Celebration has been shelved
until Q4 2009 as a result.
5. STAFF INTRODUCTION OF DENISE MOORE, NEWLY HIRED CITY
FORESTER FOR THE PARKS AND RECREATION DEPARTMENT
Mr. Townsend gave brief background information concerning Denise Moore, our
new Urban Forrester.
6. QUARTERLY REPORTS FROM ALL DIVISIONS -
a. Carries Cessna, Recreation Services Manager
The Annual PRIDE Integrity Award was awarded to Dave Angeles. Carrie
reviewed the Customer Service Ratings (CSR) for all of her facilities (see
presentation). She also presented several factors pertaining to the CSR including
the aging of the facilities and needed repairs. Several employees of the facilities
were mentioned as being recognized for giving REAL service. Ms. Cessna gave
an update on DRN conforming to the VGV Pool & Spa Safety Act. DRN has
custom drains and therefore the drain covers are not yet available, but DRN will
be getting them as soon as they do become available. The drain covers for Ford
Pool have already been ordered. An Aquatic Engineer has also been contracted to
inspect our pools for compliancy. The latest Dive -In Movie, utilizing the new
inflatable screen, had a record breaking attendance of 230. The Rudolph Run was
also up 4% in participation. Ms. Cessna also presented the Board with upcoming
volunteer opportunities.
b. Robert Townsend, Park Services Manager
Mr. Townsend reviewed Performance Measures for Park Services and they are up
to 90%. The Park Inspection score was at 53.8%. He noted that the dip in scores
for some of the measures was due to new measurements being used. Mr.
Townsend was concerned with the conditions of the amenities, plant stress,
restroom conditions, and hardscapes.
He also spoke about the upcoming Arbor Day March 7i, at Twin Creeks Park
where 30 trees will be planted. Allen has been designated a `Tree City USA.'
c. Anthony Hill, Resource Development Manager
Mr. Hill introduced Keith Marchand from Reservations. Facility Occupancy Rate
has increased 126% and Revenue has increased 54%. He then enumerated on the
upcoming special events noting that the economy has impacted greatly on
sponsorships.
d. Matt McComb, Park Planning, & Development
Mr. McComb started by introducing Country Meadows Park and noting it will be
operung in March '09. It was also noted that Celebration Phase 2 will begin
construction tentatively on June 29, 2009 and be finished by January 2010. He
presented a plan to redevelop Walden Park and a conceptual design for the
Cancer Walk of Hope, which will be a feature between the ponds at Bethany
Lakes Park that may feature a donated tile walkway and a reflecting bench. This
project is to be funded entirely by donation from the Cancer Foundation. The Park
at Waterford Park will be receiving new way finding signage.
e. Jeff Holt, Golf Services Manager
Mr. Holt started by comparing Q1 rounds played from 2005 to 2009. There have
been 11 Tournaments this quarter as well. He showed a pictorial the changes
made to Hole #17 to help alleviate the problems of erroneous balls encroaching
on the surrounding houses. The facility is using mass marketing through email to
reach to over 8000 potential customers.
7. REVIEW AND UPDATE ON STUDIES PERFORMED FOR
REDEVELOPMENT OF FACILITIES
a. Lori Smeby, Assistant Director
Review and update on studies for redevelopment of facilities
Mrs. Smeby reviewed the fact that 1FRC is 13 years old and is in need of updates
or an entirely new facility to serve the demand of the public. A study was
conducted in regards to the feasibility of enhancements or improvements
including estimated costs for the project. Four concepts were reviewed (see
pictures) with differing levels of investment and amenities including adding
another basketball court, a larger running track, an elevator, and a possible spray
ground. This study was funded by the CDC to evaluate the cost effectiveness of
renovating JFRC or starting new construction.
b. Brian Bristow, Assistant Director
Ford Pool
Mr. Bristow presented the Master Plan for Ford Pool. Ford Pool was built in 1988
and updating will be necessary in the future as codes change to remain in
compliance. Consideration had been made for alternative updating concepts that
include many amenities found at premier water parks throughout the country
including a lazy river, waterslides, spray area, etc. Expanded parking was also
included in the project design. At this time there are no funds or bonds for this
project.
8. Other Business
a. Discuss Items for Future Agendas
Review of Online Registration revenue
b. Set next meeting
The next meeting is set for May 11, 2009
9. Adjourn
The meeting was adjourned at 9:15pm
These minutes approved on the day of May 11, 2009.
APPROVED: ,'`n Mr"�
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BOARD CHAIR
ATTEST:
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ARD SECRETARY
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5/11/2009
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Quarterly Report — February 9, 2009
Recreation Services, Division
Customer Service Ratings
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Annual PRIDE Award Recipient
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The REAL Report
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Annual Membership Drive
5/11/2009
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Effective Friday, Deoemher 19s, 2o0a, all pods pools
and spas are required to have approved anirentrapment
drain covers Installed and a 2nd antl9ntrdprlent system
Installed where there is only a sugle main drain
How this effects the City of Allen
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Allen Senior Recreation Center
Celebrates its 3rd Anniversary!
• On January 16, 2009 ASRC
celebrated Its 3m Anniversary
• Over 236 affenced the
complimentary pancake breakfast
• Members enpyed cake after lunch
to commemorate the special day it
Rudolph Run'08
2,905 event runners
4% increase from 2007
1,833 AISD runners
499 participants signed
up through Marlon
Elementary alone
(winner of the
elementary, school
challenge)
5/11/2009
Steps currently taken by the City
of Allen
Dain Covera Mat are avausle tM Ford Pool have Wen
ordered and wit he In place before the pool opens In May
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The CM of Allen is also In contact wth an Aquatic Emmr to
Inspect Mecumnt UshahaM16dattKNata Mm upon
successful connection a the Inspection and ceNncatton, the
drama wil be In vemplkm an the law
"Wall -E"
Dive In Movie 21712009
Upcoming PARB Volunteer Opportunities
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5/11/2009