Min - Parks and Recreation Board - 2008 - 02/11 - Regularj' MINUTES
PARKS AND RECREATION BOARD
REGULAR MEETING
FEBRUARY 11, 2008
PARB MEMBERS PRESENT
Ben Ferguson, Chair
Cheryl Lawson, Vice -Chair
Todd McIntosh, Secretary
Libby Jones
Gary Alan Moore
John Kelley
MEMBERS ABSENT
Tricia Losavio
ISTAFF PRESENT
Tim Dentler, Director of Parks and Recreation
Brian Bristow, Assistant Director of Parks and Recreation
Lori Smeby, Assistant Director of Parks and Recreation
Jeff Holt, Golf Services Manager
Sue Witkowski, Senior Administrative Assistant
GUESTS
None
CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair, Ben Ferguson called the meeting to order at 7 pm and announced a quorum was
present.
2, CITIZENS COMMENTS
No comments were received.
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Parks and Recreation Board Meeting
February 11, 2008
3. APPROVE MINUTES FROM JANUARY 14, 2008 REGULAR MEETING
MOTION: Libby Jones moved to accept the minutes from January 14, 2008
Regular Park Board Meeting as prepared and presented. Gary Moore
seconded, and the Motion carried 6 for, 0 against.
4. LETTER OF INTENT FROM BLUE SKY FOR DEVELOPMENT OF AN
INDOOR SOCCER FACILITY
Director of Parks and Recreation, Tim Derider did a brief background on the Letter of
Intent received from Blue Sky for development of an indoor soccer facility at Main
Street and Fountain Gate Drive. Tim reported this item would be moving forward to
City Council at their regular meeting on Tuesday. February 12, 2008.
Tim did a presentation (a copy of which is attached to these minutes) outlining the roles
of each party involved, and expectations of each. Along with the proposed indoor
facility, Tim spoke briefly as to what amenities might be considered on the surrounding
outdoor property, possible playground, the planned new water tower to be built at this
location (replacing the existing water tower), and the possible affiliation with the Allen
Sports Association.
Tim indicated that this Board could expect to be part of upcoming public meetings with
the residents of Hillside regarding the anticipated development of this area.
Comments were received regarding the exterior design of the building and possible
landscaping that could be added.
MOTION: Cheryl Lawson made a motion to recommend approval of the Letter of
Intent to Develop and Construct an Indoor Soccer Facility at the
Southwest Comer of Main Street and Fountain Gate Drive. Todd
McIntosh seconded, and the Motion carried, 6 for, 0 against.
5. KEEPING UP WITH THE AMERICANS WITH DISABLITIES ACT
Tim Dentler introduced Brian Bristow, Assistant Director of Parks and Recreation, and
indicated he had asked Brian to share with the Board some of the "behind the scenes"
planning that goes into park/playground/hike and bike trail design and development as
it pertains to ADA compliance.
Brian indicated he had done a lecture/presentation at the recent Southwest Parks and
Recreation Training Institute held in Oklahoma on this topic, and shared highlights of
that presentation (a copy of which is attached to these minutes) with this Board.
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Parks and Recreation Board Meeting
February 11, 2008
This presentation reviewed the standards set forth, examples of playgrounds from
different eras, examples of playgrounds that do meet ADA criteria, and examples of
some that do not meet standard. The main highlights from tonight's presentation was
focused on playgrounds. Brian indicated he will again be lecturing at an upcoming
Texas Recreation and Park Society event in San Angelo, Texas.
6. QUARTERLY REPORTS - Jeff Holt, Golf Services Manager
Attached to these minutes, please find the presentation Jeff Holt provided to this Board
on Chase Oaks, and special projects and weather related damage to the course. Jeff
also filled in the Board on recent addition of new golf carts and new maintenance
equipment leases. In addition, Jeff reviewed upcoming opportunities for classes during
the spring break. Jeff also reviewed the very successful programs for adults with
disabilities held in clubhouse - there has been a Fall Ball, Winter Formal, and a
Valentines Party Jeff reported that Tiffany Robertson, Recreation Specialist II has
recently accepted the position of Special Events Coordinator and will begin assuming
that role this coming Wednesday. February 12, 2008. Jeff also reported on having
attended a conference in Wheeling, West Virginia that was very beneficial to him.
7. ITEMS FOR BOARD MEMBERS DISCUSSION
A. Around the Horn - Board Members
Gary Moore announced that he would be moving to Plano, and therefore
resigning from the Allen Parks and Recreation Board effective April 1 2008.
Libby Jones reported errors with the Allen Parks and Recreation Department
website (links not working, and inability to open PDF of the current class
offerings).
John Kelley asked about the entertainment scheduled for this year's Allen USA
event.
Cheryl Lawson indicated her pleasure with the Allenwood Park, and asked
about the availability of the Allen Senior Recreation Center as a rental venue for
receptions, weddings, etc.
Todd McIntosh inquired as to the indoor soccer facility exterior design as well
as timeline expected on water tower being constructed at this location.
B. Subcommittee Reports
Todd McIntosh reported having attended the Senior Citizens Advisory
Committee Meeting and said the Silver Sneaker agreement has been signed off
on and will be come a reality for those 50 years and older. Todd reported that
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Parks and Recreation Board Meeting
February 11, 2008
there are now 2600+ members at the Allen Senior Recreation Center, with 1400
active members and 268 non-residents. Todd and Tim also reported that the
background check policy is now in effect at the Center and that some of the
volunteers are reluctant to give out their social security numbers so background
checks can be performed. Tim reiterated to everyone in attendance at the
meeting that this policy was to protect them as well as the seniors attending the
facility
Ben Ferguson reported having attending the Allen Park Foundation meeting and
gave a brief update on the tool trailer and the process whereby tools will be
purchased and placed in the trailer for groups to use.
8. OTHER BUSINESS
Staff Updates
Tim Dentler reported on having received an email regarding the Public Art
Committee's decision to place a piece of donated art a the Allen Senior
Recreation Center. Tim gave a brief background on the piece ("Chac") and the
donation to the City of Allen by the owners.
Tim also reported that Steve Nagy and Cary Santiago were both recipients of
very nice awards at the recent City of Allen Employee Dinner.
Calendar of Upcoming Events
All Board Members were encouraged to attend as many of the upcoming events
as possible.
9. ADJOURN
There being no further business, the meeting was adjourned at 8:45 pm.
These minutes read and approved this the 10th day of March, 2008.
Cheryl L tf1son. Vice -Chair Todd McIntosh, Secretary
D
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Attachment 1
Parks and Recreation Board Minutes
February 11, 2008
CITY OF ALLEN
Letter of Intent
Proposed Indoor Soccer
Facility
Allen City Council
aw February 12, 2008
L.O.I. Framework
Blue Sky (continued)
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Background
• Blue Sky currently owns and operates
fadl8ies in The Colony and Keller
• Blue Sky began operation of The Colony
facility in 2000
• The City of Allen began discussions with
Blue Sky In 2008
• Plan evolved over the past six months
• Blue Sky has cl n nstrated an ability to
development partnerships with existing
sports associations in other communities
Framework
Blue Sky
- Design of facility and associated infrastructure
-Construction of the building and adjacent
perking
-Other extedor recreation amenibes
-Construction of perinster fenang adjacent to
building
-Enter Into a ground lease with the CM of
Allen remwaWe up to 50 years
L.O.I. Framework
City of Allen
-Preparation of the site survey
-Preparation of she concept plan and layout all
Inanities Including the indoor soccer facility,
parking, recreational amenities, and adjacent
simctunis
- Develop park amenNes such as Outdoor play
areas, playgrounds and walking paths
-Construction of pemneter fencing adjacent to
Qty development
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Attachment i
Parks and Recreation Board Minutes
February 11, 2008
L.O.I. Framework
Joint Responsibilities
-Cay end Slue Sky mlljoiMty approve the SU
layout and conceplual plan for sae
dev tof Ow ea,
Other Opportunities
partnerships for fecilily development and
usage
-Allen Sports Asawaaon
- Conanwaon rocponsbaws
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Attachment 1
Parks and Recreation Bond Minutes
February 11, 2008
What Next?
• Finalize Development Agreement
• Begin Conceptual Design
• Blue Sky will finalize the Elements of
Partnerships
• City will identify, budgets and establish
funding sources for City owned amenities
• Begin a process of public meetings
• Begin the Planning and Zoning process
Attachment 1
Parks and Recreation Board Minutes
February 11, 2008
Schedule
• Concept Plan ...
March O8
• Design Development
.July 08
(park amenities only)
• Blue Sky construction
.July — Dec 08
• Cay Construction
T8D
Recommendation:
Staff meoma,wwS appmvd of the Letter Of
Intent te Dw by and 0m1561IL't an bdoor
So Faclatyat Dm Soufhwaot comerof
Hain Street and Fbuntaln Gate Drive.
Questions?
Introductions
A
E
Bunker Renovation no --
Golf Course Projects
-Bunker Renovetlon-replacement of Una and
sand in #7 Sawtooth bunker
-New Maiwassuce equipment lease in Jaonrty,
•New Golf Cart Lease in November
-Cart Path RepairPbase H compledw
Maintenance Projects
Under brusbing/pruviug on BlackJack
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Overseedrag program completed on tees
Nev, portable transfer in ganon pump
Installation of safety fencing and railing
along cert path in key areas
Removal of targe dead trees in creek at #9
Attachment 3
Parks and Recreation Board Minutes
February 11, 2008
A
E
Bunker Renovation no --
Golf Course Projects
-Bunker Renovetlon-replacement of Una and
sand in #7 Sawtooth bunker
-New Maiwassuce equipment lease in Jaonrty,
•New Golf Cart Lease in November
-Cart Path RepairPbase H compledw
Maintenance Projects
Under brusbing/pruviug on BlackJack
-]be'Nm,#IICO0•Ir66HVI<fa al]$1cen
vM 019c, 0I3 Gnen, N16(b k kli
Overseedrag program completed on tees
Nev, portable transfer in ganon pump
Installation of safety fencing and railing
along cert path in key areas
Removal of targe dead trees in creek at #9
A
I
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Attachment 3
Parks and Recreation Board Minutes
February 11, 2008
NIGM Conference
Academy of Operations Solutions
Wheeimg, West Virglnia- January 6.11
sesslom Attended
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Challenges
Vandalism
City of Plano Police Department
security recommendations
October 15 Flood- Damage
00
Programs
New Progam
Dance for Adults with Disabilities
Fall &U
October 15 Flood
E E
ME_
Looking Forward
Programs
-Dances for Adults with Disabilities-
Winter
isabilitiesWinter Formal, Valentine's Party
-Spring Break Came
-Spring Golf Clmics and Classes
-New Programs
-Demo Day
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Attachment 2
Parks and Recreation Board Minutes
February 11, 2008
The ADA and Parks and
Recreation - Update `08
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The "Access Board'. developed aeesasibllity
ouideiinea for OUTDOOR DEVELOPED AREAS.
Thea are a suoolemeM to the Americans
wfth Dleabllltles Act Accessibility Guldeanea
(ADAAG).
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sfantlertls by ft Department of Justice, as newly
som ructed and altered outdoor recreation areas
covered by the ADA will ba required to corrlpiy.
December 12, 2007
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Attachment 2
Parks and Recreation Board Minutes
February 11, 2008
ADA Backg
The Department of Justice
enforces three areas -
-
The Department of
Justice.
Only branch of federal mwnivenf that can
initlete a lawsuit vs. local and state
governments Title 11 violations.
"No QUALIFIED person with
a disability may be excluded
from the programs, services,
and activities provided by
state and local
governments."
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Attachment 2
Parks and Recreation Board Minutes
February It, 2008
Title II:
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Title il:
State and local governments:
Must relocate programs or
otherwise provide access in
inaccessible older buildings, and
communicate effectively with
people who have hearing, vision, or
speech disabilities.
Title 11:
State and local governments:
Must make reasonable
modifications to
-policies, practices, and procedures
to avoid discrimination, unless they
can demonstrate that doing so
would fundamentally alter the
nature of the service, program, or
activity being provided.
Title II:
State and local governments:
Must adhere to specific
architectural standards in the new
construction and alteration of
facilities.
Title ll:
State and local governments:
Not required to take actions that
would result in undue financial and
administrative burdens.
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Accessible
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Trails
Trails— New Stuff
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Attachment 2
Parks and Recreation Board Minutes
February 11, 2008
I
Focus `08
Accessible
Play Areas
Trails
Trails— New Stuff
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Attachment 2
Parks and Recreation Board Minutes
February 11, 2008
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Attachment 2
Parks and Recreation Board Minutes
February 11, 2008
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Attachment 2
Parks and Recreation Board Minutes
February 11, 2008
"...So how
many play
components
have to be on
an accessible
route?"
At least one of each type of
ground level play component
must be on an accessible
route.
I
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Attachment 2
Parks and Recreation Board Minutes
February 11, 2008
Western Hills
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Play Component
"Calculator"
Western Hills
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10
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Attachment 2
Parks and Recreation Board Minutes
February 11, 2008
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Attachment 2
EParks and Recreation Board Minutes
l February 11, 2008
Resources
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Attachment 2
Parks and Recreation Board Minutes
® February 11, 2008
Means ADA Compliance
Pricing Guide
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