Min - Parks and Recreation Board - 2008 - 08/11 - RegularMINUTES
PARKS AND RECREATION BOARD
REGULAR MEETING
AUGUST 11, 2008
PARB MEMBERS PRESENT
Cheryl Lawson, Chair
Todd McIntosh, Secretary
Libby Jones
Tricia Losavio
MEMBERS ABSENT
None
STAFF PRESENT
Tim Dentler, Director of Parks and Recreation
GUESTS
Several Residents were in attendance, some of whom are making application for appointment
to this Board.
1. CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT
Chair, Cheryl Lawson called the meeting to order at 7:05 pm and announced a quorum
was present.
2. CITIZENS COMMENTS
Cheryl Lawson called for anyone wishing to speak to an item not listed on tonight's
agenda to please come forward. No one came forward to speak.
3. DIRECTOR'S REPORT
Parks and Recreation Director, Tim Deader reviewed several new issues with the Board
as well as revisited with updates on previously discussed items.
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Parks and Recreation Board Meeting
August 11 2008
Tim reported that the ribbon cutting for the event center being built at Stacy and Hwy75
in Allen was held with a great turnout - this facility is anticipated to open in November,
2009. The Parks and Recreation Department will have responsibilities with the contract
management of this facility, and working closely with Global Entertainment.
The Four Ribbon Cuttings that were held on Saturday, July 26 went well with a nice
attendance at several of the facilities. Allenwood saw approximately 75 residents who
enjoyed the day with lunch provided by staff. The four parks hosting were Waterford
Crossing, Allenwood, Twin Creeks and Spring Meadow
Tim reported that the Chase Oaks playability study and review of layout was nearing
completion, and he would be reporting back to this Board with the results of these
reports/reviews.
Tim also indicated he would be returning with more information on the Education
Center.
Staff has been working with the owners of Twin Creeks regarding the management of
the medians in PD54. Initially, the agreement was that the City would pay for the water
on these medians, and the plant material, maintenance, etc managed by the Twin
Creeks group. Staff feels the time has come to revisit that agreement, carefully
clarifying all aspects of it so in the future, there are less grey areas and questions.
A Tourism Committee is being formed, and the Parks and Recreation Department will
be assisting with this effort to encourage visitation to Allen and to show the amenities.
This partnership is encompassing local businesses, developments, hotels, etc.
Tim Dentler and Jim Waldbauer have met with a group of Radio Control Aeronautical
enthusiasts regarding the possibility of hosting an event in Allen.
The Allen Public Library and Mr. Tom Keener are asking for support from the Parks
and Recreation Department regarding a possible Civil War Reenactment sometime in
the near future.
Tim reported having met recently with the representatives of Blue Sky, and reported
that the indoor soccer facility to be built in Allen is moving ahead with their plans.
Drawings of the facility are now in the works and when available, will begin the review
process with the City of Allen.
Tim reported the passage/approval of the Inter -Local Agreement between the City of
Allen and the Allen Independent School District (AISD) for shared facility usage. This
will open several opportunities for both entities. Staff will now begin the process of
working closely with AISD officials for scheduling of all facilities.
Tim also reported that meetings will be held in the new future between the Allen Sports
Association, cities of Lucas, and Fairview - mainly focusing on athletic facilities.
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Parks and Recreation Board Meeting
August 11 2008
4. APPROVE MINUTES FROM APRIL 14, 2008 REGULAR MEETING
MOTION: Libby Jones moved to accept the minutes from March 10, 2008 Regular
Park Board Meeting as prepared and presented. Tricia Losavio
seconded, and the Motion carried 4 for, 0 against.
5. ALLEN SENIOR REC REATION CENTER ADVISORY COMMITTEE BY-
LAWS
Staff provided copies of the proposed by-laws, outlining the major changes to them.
Most of these changes involved the appointment process where -by terms of office will
be staggered, thereby providing the needed continuity to the make-up of the committee.
Staff reported that these changes had been well received by the members at the Allen
Senior Recreation Facility.
MOTION: Tricia Losavio moved to accept the proposed by-laws as presented and
with minor changes to the grammatical format/clarification of issues as
noted. Todd McIntosh seconded, and the Motion carried 4 for, 0
against.
6. ANNUAL OPEN HOUSE DISCUSSION
Tim Deader lead a brief discussion on the proposed annual event where by the Parks
Department could showcase everything we have to offer. Tim invited two people from
the Board to work with staff to come up with a venue, format. Cheryl Lawson and
Libby Jones both volunteered to serve on this committee.
7. ALLEN INDEPENDENT SCHOOL DISTRICT INTER -LOCAL AGREEMENT
Item was previously reported under the Director's Report.
8. PREVIEW ON-LINE REGISTRATION
Assistant Director of Parks and Recreation, Lori Smeby did a presentation of the newly
completed process whereby residents can register for classes, and many other services
the Parks Department has to offer on line. Residents have requested this service for a
long time, and staff has worked diligently to ensure it happens smoothly. This service
will be launched with the fall registration process.
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Parks and Recreation Board Meeting
August 112008
9. 2008-2009 PARKS AND RECREATION DEPARTMENT BUDGET OVERVIEW
Director Tim Dentler reported that he, along with Brian Bristow and Lori Smeby had
participated in the Annual Budget Retreat with other City staff and City
Councilmembers this past week. Tim presented an overview of the information
regarding the 2008-2009 proposed budgets with the Board members. Two of the main
issues discussed were the proposed extended hours of the Allen Senior Recreation
Center, and the proposed reprogramming of The Edge Youth Center.
10. VOLUNTEER OPPORTUNITIES
A list of volunteer opportunities will he emailed to the Board Members.
11. DIVISION REPORTS
The following Division Reports were presented to the Board (a copy of each is attached
to these minutes).
® a.
Park Services
b.
Recreation Services
C.
Resource Development
d.
Golf Course
e.
Park Planning and Development
12. SUBCOMMITTEE REPORTS
Todd McIntosh reported having attended the Allen Senior Recreation Center Advisory
Committee meeting. Tim reported a drawing of names having been done for the
extension of terms for two members, Those names being drawn were Mary Jane
Hamilton and Cathy McClure. Todd also reported the total membership at the Center at
3,314 witb 1,277 active members.
13. OTHER BUSINESS
a. Discussion Regarding any Miscellaneous Business
There was no information was brought forward for discussion.
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Parks and Recreation Board Meeting
August 112008
b. Items for Future Agenda
Staff invited anyone having something to place on the agenda for future
meetings to contact either Tim Deader or Sue Witkowski by email with those
requests.
14. ADJOURN
There being no further business, the meeting was adjourned at 9:53pm.
These minutes read and approved this the l Oth day of November, 2008.
Chair S cretary
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Attachment 1 - Park Operations Quarterly Report
Parks and Recreation Board Meeting
August 11 2008
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CrrY OF ALLEN
FY2008 Fourth Quarter
Park Board Presentation
Park Operations
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Park Inapeenon Scan
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Attachment 1 - Park Operations Quarterly Report
Parks and Recreation Board Meeting
August 112008
Celebration Field Four Renovations
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Attachment I - Recreation Services Quarterly Report
Parks and Recreation Board Meeting
August 112008
Quarterly Report—August 11, 2008
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Attachment I - Recreation Services Quarterly Report
Parks and Recreation Board Meeting
August 112008
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Attachment 1 - Resource Development Quarterly Report
Parks and Recreation Board Meeting
August 112008
Parks & Rec.
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Attachment I - Resource Development Quarterly Report
Parks and Recreation Board Meeting
August 11 2008
New Items at Allen USA
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• Dance for Adults wdh Disabilibas November 14e
• Tree Lighting on December 5n
• Rudolph Run on December 6-
e Darme for Adults with Disabddes December 1P
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Attachment I - Chase Oaks Quarterly Report
Parks and Recreation Board Meeting
August It 2008
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Attachment i - Park Planning and Development Quarterly Report
Parks and Recreation Board Meeting
August 112008
PARK PLANNING AND
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Parks and Recreation Board Meeting
August 112008
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THANK YOU
Traa Uewlopn
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