Min - Parks and Recreation Board - 2011 - 08/08 - RegularPARKS AND RECREATION BOARD
REGULAR MEETING
August 8, 2011
Present:
Board Members:
Todd McIntosh, Chair
Tony Airhart
Libby Jones
Tricia Losavio
Jo Long
Bob Burgess
Paul Davidson
Joey Herald, City Council Liason
Absent:
None
Staff Members:
Tim Dentler, Director of Parks and Recreation
Brian Bristow, Assistant Director of Parks and Recreation
1 Lori Smeby, Assistant Director of Parks and Recreation
Anthony Hill, Resource Development Manager
Jeff Holt, Golf Services Manager
Matt McComb, Landscape Architect
Robert Townsend, Administrative Services Manager
Mark Andrew Zwartynski, Acting General Manager, Allen Event Center
Brandy Rentz, Marketing Manager
Gary Edwards, Park Superintendant, Facilities
Kim Spearman, Park Superintendant, Site Services
Kenny Walsh, Center Supervisor, Don Rodenbaugh Natatorium
Paul Naughton, Park Planner
Lydia Nance, Senior Administrative Assistant
Guests:
Lovejoy Boy Scout Troop, and chaperones
Mike Frieberger, Allen Resident
Re¢ular Aeenda
Call to Order and Announce a Quorum is Present
With a quomm of the members present, the regular meeting of the Allen Parks and
Recreation Board was called to order by Chair McIntosh at 6:59 pm on Monday, August
8, 2011 in the Community Room of the Allen Municipal Court and Parks and Recreation
Administration Building at 301 Century Parkway, Allen, Texas.
1. Approve Minutes from May 9, 2011 Regular Meeting
MOTION: Upon a motion by Board member Jones and a second by Board member
Airhan, the PARB voted seven (7) for and none (0) opposed to accept
the Minutes from the May 9, 2011 Regular Meeting as presented. The
motion carried.
2. Consider Recommendations for Fee Increases and Fee Establishment for Recreation
Facilities and Programs. Lori Smeby presented the fee recommendations for the
current period as reviewed by staff and an ad hoc committee of members from the Parks
and Recreation Board. Recreation fees are reviewed every two years to determine if
changes should be made. Recommended changes to fees were presented for the annual
membership fee at Joe Farrier Recreation Center and Don Rodenbaugh Natatorium,
Rental fees at Ford Pool and the Visitors Center at the Edge Skate Park, the weekly fee
for the Camp STAR summer camp program, and the registration team fee for Adult
Ultimate Frisbee The board was also informed of the need to institute a rate change for
meals at the Allen Senior Center; however this was for information purposes only, as this
fee is not one requiring approval from the Board for changes. Mrs. Smeby then requested
the Parks and Recreation Board approve the fee changes for recommendation to City
Council. Also requested was that the Board recommend to council that membership and
usage fees still be recommended by the Board to Council for approval, but that program
fees be determined by the department, as adjustments due to various circumstances at
times need to be made quickly
MOTION: Upon a motion by Board member Davidson and a second by Board
member Losavio, the PARB voted seven (7) for and none (0) opposed to
recommend the Fee Increases and Fee Establishment for Recreation
Facilities and Programs to City Council as presented, with the additional
recommendation that the Parks and Recreation Board continue to review
Facility membership and usage fees with staff taking on the determining
responsibility for setting program participation fees. The motion carried.
Discussion Items
3. Select members to serve on ad-hoc committee for creation of a Donation
Policy- Brian Bristow explained the reason for the ad-hoc committee, which was
to assist staff in determining a policy which staff could follow when individuals,
groups or corporations approach the department with requests to make a donation
to the parks system. To this point, staff has been working through each request as
it has occurred, but a set policy is needed to set up procedures and the approach
regarding what is an appropriate donation, minimum or maximum amount if any,
and responsibilities, including caretaking. The committee will meet in a series of
5 incremental meetings. Chair Mchnosh requested members to serve. Member
Davidson volunteered; the other members will look at their calendars and inform
Lydia Nance via email or telephone if they are willing to serve.
J
4. Update on the Lone Star Basketball Tournament- Lori Smeby updated the
board on the planning status for the Lone Star Basketball Tournament, to be held
February 29 to March 4, 2012 at Allen Event Center. The Conference is
committed to hosting the tournament at the location for 3 years. 11 colleges
participate. Lori also informed the board of the activities, organizational
structure, and plans for the Local Organizing Committee, which will do much of
the work in hosting the tournament. She also informed them of upcoming
volunteer opportunities regarding the tournament in case any of the members
knew of individuals or groups which would be interested in participating.
5. Update on ongoing projects- Matt McComb gave an update on current ongoing
projects and those upcoming identifies projects. Paul Naughton presented the
final concept for Hillside Wellness Park, which will be constructed in two phases,
as well as the initial concept for improvements to Morgan crossing Park. Tim
Dentler informed the board that a public input meeting would not be held for the
improvements as the majority of the park exists; input will be sought through the
home owners association. The board concurred with this approach.
6. Division Quarterly Reports
a. Kenny Walsh presented the Recreation Services report for Carrie Cessna.
b. Anthony Hill presented the Resource Development report.
c Jeff Holt presented the Golf Services report.
1 d. Kim Spearman and Gary Edwards presented the Parks Services report.
e. Mark Andrew Zwartynski presented the report for the Allen Event Center
f. Brandy Rentz presented the Marketing Division Report
7. Items of Interest
a. Items for Future Agendas
b. Next meeting Monday, November 14,1011
6. Adjourn
The meeting was adjourned at 8:59 pm
These minutes approved on the day of November 14, 2011.
APPROVED:
BOARD CHAIR
ATTEST-
✓BOARD SECRETARY