Min - Parks and Recreation Board - 2013 - 02/11 - RegularPARKS AND RECREATION BOARD
BOARD MEETING
MINUTES
FEBRUARY 11, 2013
Parks and Recreation Board of Directors
Present:
Libby Jones, Chair
Tony Airhart
Rodrigo Vizcaino
John Holley
Paul Davidson
Baine Brooks, Council Member -Board Liaison
City Staff:
Tim Dentler, Director, Parks and Recreation Department
Brian Bristow, Assistant Director, Parks and Recreation Department
Lori Smeby, Assistant Director, Parks and Recreation Department
Jennifer Robinson, Senior Administrative Assistant, Parks and Recreation
Karen Cromwell, Tourism Manager, Convention and Visitors Bureau
1) Call to Order and Announce a Quorum is Present
With a quorum of the Parks and Recreation Board present, Chair Jones called the
meeting to order at 7:04 p.m. on Monday, February 11, 2013, in the Community
Room of the Allen Municipal Court and Parks and Recreation Administration
Building at 301 Century Parkway, Allen, Texas,
1) Approve Minutes of the November 12, 2012 Meeting
Motion: Upon a motion by Member Airhart and a second by Member Holley the
Parks and Recreation Board voted five (5) for and none (0) opposed to
approve the minutes from the November 12, 2012, meeting. The motion
carried.
2) Appointments to the Heritage Village Sub -Committee
Chair Jones announced she received a letter from the City Manager requesting two
appoints to this Sub -Committee. After a brief description of the duties of this position
® Chair Jones appointed Member Airhart and Member Davidson to serve on the Heritage
■fel Village Ad Hoc Committee.
Parks and Recreation Board Minutes
February 11, 2013
Page 2
3) Overview of Convention and Visitors Bureau Branding Campaign
Parks and Recreation Director, Tim Dentler, introduced Karen Cromwell, Tourism
Manager. She then played the CVB's four minute commercial and followed up by
providing some background on the development of the CVB brand. She shared with
the Board that Latitudes, a part of the Richards Group, was hired to develop a
consistent message in order to build credibility and momentum which she feels is a
critical marketing tool. Mrs. Cromwell also shared with the Board the new CVB
website, redesigned visitor's guide and new custom signage.
4) Lone Star Conference Update
Parks and Recreation Assistant Director Lori Smeby shared with the Board that the
Lone Star Conference will be held again this year at the Allen Even Center on March
6-9. There will be 8 mens and 8 womens teams participating. In addition to the game
other events will include the LSC Awards Banquet, school visits from the teams to
AISD elementary schools, College Night at the arena, and FanFest. Volunteer
orientation for those interested in volunteering with be held on March 2.
Mrs. Smeby went on to share the economic impact to the community of the 2012 LSC
Tournament was approximately a half a million dollars, including 1085 hotel nights
and a 45% increase retail sales. In addition, the tournament provided an increased
awareness of Allen as a destination as well as showcased the adaptability of the venue.
5) Discussion of Resident Correspondence
Parks and Recreation Director, Tim Dentler shared with the Board an email that he
recently received from resident John Johansen expressing the need for the
development of Watters Branch Community Park on the west side of Allen as many
families have to regularly commute to the east side for games and practices. He
specifically asked that the email be shared with the Board to increase their awareness
of this need.
6) Review of FY 13 Budget
Mr. Dentler discussed with the Board budget handouts, department organizational
charts, accomplishments and goals. He shared that the Parks and Recreation
Department currently has approximately 350 staff members and is operating at a 54%
cost recovery rate. He also went on to explain how the Hotel Occupancy Fund applies
to the Parks and Recreation Department. He also specifically asked the Board to
review Section 11-4 of the Park Ordinances which covers the duties and
responsibilities of the Parks Board.
He then spoke on Capital Improvement Projects (CIP), reminding the Board that
current projects are being funded by the 2007 bond election at which time
approximately $17 million was identified for Parks and Recreation Projects. He then
introduced Parks and Recreation Assistant Director, Brian Bristow, who reviewed the
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Parks and Recreation Board Minutes
February 11, 2013
Page 3
Capital Improvement Projects that the department has identified and gave a brief
explanation of how the projects have been prioritized.
7) Trail Development Update
The Parks and Recreation Assistant Director, Brian Bristow, covered with the Board
the growth of the trail system from the 1990's through 2012. Mr. Bristow reported
that there is currently 40 miles of trail and shared with the Board the map of
chronological trail implementation.
S) Staffing Update
Mrs. Smeby announced The Courses at Watters Creek hired Debbie Bryan as the new
Administrative Assistant and Lisa Piontkowski as the new Golf Course Food and
Beverage Supervisor. Also, that Ashley McInnis was promoted to Recreation
Programs Supervisor following the promotion of Timmy Vessakosal to the Allen
Community Ice Rink Supervisor. Mr. Bristow also announced that Harold LeFrance
has been named the Maintenance Crew Leader for the Allen Event Center.
9) Items of Interest [Board announcements regarding local civic and charitable events,
meetings, fundraisers, and awards.]
a) Items for Future Agendas: Staff Update, Senior Advisory Committee Update.
Allen USA Update, Fees Discussion
b) Next Parks and Recreation Board Meeting Monday, May 13, 2013 at 7:00 p.m.
10) Adjourn
Libby Jones, Chair, Parks and Recreation Board
Motion: Upon a motion by Board Member Airhart a second by Board Member
Holley, the Board voted five (5) for and none (0) opposed to adjourn the
meeting. The motion carried.
These minutes approved on the 13 day of May, 2013.
C 'r
Secretar