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Min - Planning and Zoning Commission - 1985 - 06/13 - RegularJUNE 13, 1985 Present: Commissioners: Bobby Glass, Chairman Jerry Wilson, Vice Chairman Wayne Armand, Secretary John Garcia Scott Hoover Staff: Bill Petty, Director of Community Development Tom Keener, Development Coordinator Sally Leeper, Secretary The Regular Meeting of the Allen Planning & Zoning Commission was called to order by Chairman Glass at 7:30 p.m. in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Minutes May 23, 1985 (Agenda Item II) Chairman Glass read the agenda item into the record as follows: "Apnrove minutes of May 23, 1985, Regular Meeting and Workshop Meeting." Commissioner Armand stated the first motion needed to be corrected to reflect a vote of 5 FOR and 0 AGAINST. MOTION: Commissioner Armand made a motion to approve the minutes of May 23, 1985, as amended. Seconded by Commissioner Garcia. The motion carried. Minutes May 30, 1985 (Agenda Item III) Chairman Glass read the agenda item into the record as follows: Approve minutes of May 30, 1985, Workshop Meeting." MOTION: Upon a motion by Commissioner Wilson and seconded by Commissioner Garcia, the Commission voted 5-0 to approve the minutes of the May 30, 1985, Workshop Meeting. ALLEN PLANNING & ZONING COMMISSION L L REGULAR MEETING JUNE 13, 1985 Present: Commissioners: Bobby Glass, Chairman Jerry Wilson, Vice Chairman Wayne Armand, Secretary John Garcia Scott Hoover Staff: Bill Petty, Director of Community Development Tom Keener, Development Coordinator Sally Leeper, Secretary The Regular Meeting of the Allen Planning & Zoning Commission was called to order by Chairman Glass at 7:30 p.m. in the Council Chambers of the Allen Municipal Annex, One Butler Circle, Allen, Texas. Minutes May 23, 1985 (Agenda Item II) Chairman Glass read the agenda item into the record as follows: "Apnrove minutes of May 23, 1985, Regular Meeting and Workshop Meeting." Commissioner Armand stated the first motion needed to be corrected to reflect a vote of 5 FOR and 0 AGAINST. MOTION: Commissioner Armand made a motion to approve the minutes of May 23, 1985, as amended. Seconded by Commissioner Garcia. The motion carried. Minutes May 30, 1985 (Agenda Item III) Chairman Glass read the agenda item into the record as follows: Approve minutes of May 30, 1985, Workshop Meeting." MOTION: Upon a motion by Commissioner Wilson and seconded by Commissioner Garcia, the Commission voted 5-0 to approve the minutes of the May 30, 1985, Workshop Meeting. ALLEN PLANNING & ZONING COMMISSION JUNE 13, 1985 PAGE TWO Tabled Item Lombard Joint Venture (Agenda Item IV) Chairman Glass read the agenda item into the record as follows: "Tabled Item - Consider site plan approval for a shopping center development to amend the PD ordinance. The request is submitted by Lombard Joint Venture, and is a tract of land situated in the Peter Wetsel Survey, Abstract No. 990, City of Allen, Collin County, Texas, and being part of a tract of land conveyed by Duncan-Strawn, Inc. to John W. Gibson, Trustee by deed recorded in Volume 909 at page 580 of the Deed Records of Collin County, Texas. This site plan approval will be an amendment to Planned Development No. 5, and is further described as being at the northeast corner of Roaring Springs and F.M. 2170." MOTION: Upon a motion by Commissioner Garcia and seconded by Commissioner Armand, Commission voted 5 and 0 to remove Agenda Item IV from the table. w Bob Wade, Architect for Lombard Joint Venture, indicated the following changes had been made to the site plan: (1) air conditioning units have been moved to the ground; (2) fire lanes have now been noted all the way around the building, as well as the turning radiuses; (3) public access to the adjoining property is noted; (4) car parking spaces are all now 9 x 18; (5) utility easement has been increased to 25' with an additional 10' dedica- tion for utility easement in the parking lot. Commissioner Armand asked if the landscaping area would be sprinklered and Mr. Wade stated that all landscaping areas will be sprinklered. He further stated that Japanese and Wax Leaf Ligustrum 4 and 5 feet in size will be used on the northern boundary. He stated these are planned to reach the required 8 foot height in 18 months, or two growing seasons. He presented a letter from Thompson Landscaping to substantiate this. Discussion followed as to living barriers opposed to masonry barriers. Commissioner Wilson questioned what the ordinance says about responsibility in case the living screen should die. Bill Petty commented on this situation and stated that the ordinance does cover this situation; however, staff would have time available to police this situation on a complain only basis. Mr. Petty made a recom- mendation that the burden be put on the landscape architect to meet the ordinance. Commission should keep in mind that many site plans are approved by staff and staff would follow the confines of the ordinance. ALLEN PLANNING & ZONING COMMISSION JUNE 13, 1985 PAGE THREE Tabled Item Lombard Joint Venture (Continued) Chairman Glass questioned the position of the air conditioner surrounding the dumpster. He asked if there was room for a truck to reach the dumpster. It was noted that there is only one dumpster for the entire development. Mr. Wade stated the air conditioning unit will be moved. Mr. Petty added that the air conditioning unit will be addressed in the construction plans. Commissioner Garcia asked about the noise level of the air conditioning units, and Mr. Wade stated the units will fall within the required noise levels. Commissioner Armand questioned the fire lane on the east side. Mr. Petty stated that was only half the fire lane, and the other half will be on the next development. MOTION: Commissioner Hoover made a motion to approve Agenda Item IV with the following modifications: °site plan needs to show what will be sprinklered. °air conditioning unit on northwest side of dumpster would be moved to northern side. Commissioner Armand seconded the motion. FINDINGS: °only the modifications as stated above. °the plan meets all ordinance requirements. Commission voted 9 FOR and 1 AGAINST to approve Agenda Item IV. Tabled Item Westwind Properties, Inc. (Agenda Item V) Chairman Glass read the agenda item into the record as follows: "Tabled Item - Consider preliminary plat approval by Westwind Properties, Inc. for Raintree II. Being a tract of land which is part of the Catherine Parsons Survey, Abstract No. 711, Allen, Collin County, Texas. This property is further described as being northeast of McDermott and Alma Roads, and is delineated on the Official Zoning Map as Planned Development No. 20" MOTION: Upon a motion by Commissioner Armand and seconded by Commissioner Hoover, Commission voted 5-0 to remove Agenda Item V from the table. ALLEN PLANNING & ZONING COMMISSION JUNE 13, 1985 PAGE FOUR Mr. Pert Vertinen presented the plan to the Commission. He stated this is a residential development of 500 units. He indicated the park sites and a 50 -foot loop collector street. He stated he feels the duplex office and commercial development on the west of Alma would justify the use of alleys in this area of his development. One variance to normal usage is the lack of alleys in the center of this development. These are oversized lots and is a watershed area. Bill Petty commented for staff and stated that staff would recommend at the time of final plat that the watershed area be delineated as 100 -year flood plain; slab elevations would be 2 feet above flood level; all lots meet full size require- ments, but a few are in question; normally we do not allow homes to back up to thoroughfares, but in other cases commission has approved this type of screen. He further stated that the center section is not shown on the FEMA maps as being a part of the flood plain. This would need to be established before final plat approval. Proponent stated that he had no problem with staff recommen- dations. Chairman Glass asked about the center section in regard to garages. Were these to be front entry garages or front entry rear garages. Proponent stated these would be front entry rear garages. MOTION: Commissioner Wilson made a motion to approve Agenda Item V with the following stipulations: °At time of final platting, the 100 -year flood plain would be delineated and the developer would recognize that all slabs would be above that 100 -year flood plain. °That the draw recognized in Block D will not be in the 100 -year Flood Plain. 070 -foot building line must be met on all lots. °Block D developer does recognize that although there is no alley, we will not accept front entry garages. -That along Alma Drive in the cul-de-sac areas that landscaping buffer and berm used to add to the screening between this development and Alma Drive. Motion was seconded by Commissioner Garcia. Proponent asked for a definition of the term "berm." ALLEN PLANNING & ZONING COMMISSION JUNE 13, 1985 PAGE FIVE Tabled Item Westwind Properties, Inc. (Continued) Staff stated their recommendation was to recognize the fact that the Parks Department will be maintaining this and they should work with the developer on the design. Staff would probably not recommend berms of any slope that would be difficult to maintain. Commissioner Armand questioned the consistency with the Comprehensive Plan and Mr. Petty stated that all Planned Developments have been incorporated into the Comprehensive Plan. Commission voted 5-0 to approve Agenda Item V with stipulations outlined above. Final Plat Cottonwood Bend #4 (Agenda Item VI) Chairman Glass read the agenda item into the record as follows: "Consider final plat approval by Don Tipton Engineering for Cottonwood Bend #4 addition to the City of Allen. This tract of land is situated in the R. L. Ingram Survey, Abstract No. 462, and the MCBain Jamison Survey Abstract No. 491, City of Allen, Collin County, Texas, and further described as being north of Chaparral Road and east of Jupiter Road." Mr. Robert Porter presented the final plat to the Commission. Mr. Petty stated this final plat was designed in the same way the preliminary plat was approved. Some of the street names had been changed because of duplications. Mr. Petty reviewed the design of Chaparral Road. Commissioner Armand questioned the size of some of the lots as to the accessibility of the driveways. Comissioner Garcia questioned the design around Chaparral and Westwind Drive. Mr. Porter stated it would be a 15 -foot median. He further added that there are 263 lots in this plat. MOTION: Upon a motion by Commissioner Wilson and seconded by Commissioner Armand, Commission voted 5-0 to approve Agenda Item VI. E C ALLEN PLANNING & ZONING COMMISSION JUNE 13, 1985 PAGE SIX Replat Bethany Tech Center Assoc. Ltd. (Agenda Item VII) Chairman Glass read the agenda item into the record as follows: "Consider replat approval by Bethany Tech Center Assoc., Ltd. This is a 4.251 -acre tract of land situated in the City of Allen, Collin County, Texas, out of the William Perrin Survey, Abstract No. 708, and being a portion of a tract of land conveyed to Bethany Tech Center Associates, Ltd., by deed recorded in Volume 1780, Page 105, of the Deed Records of Collin County, Texas. This property is further described as being east of Hwy. 75 and north of Bethany Road." Mr. Bill Petty made the presentation for Mr. Juris Laivens who was unable to appear. Proponent desires to add a canopied walkway between Building 1 and Building 2. The fire lane has been moved and Chief Gentry has driven the new area and agrees with this plan. An additional fire lane has been added. MOTION: Upon a motion by Commissioner Wilson and seconded by Commissioner Garcia, Commission voted 5-0 to approve Agenda Item VII. Site Plan Eagle Plaza Phase 2 (Agenda Item VIII) Chairman Glass read the agenda item into the record as follows: "Consider site plan approval for Eagle Plaza Phase 2 by John C. Carpenter. This is a tract of land located south of Eagle Plaza Phase 1 east of Jupiter Road and south of F.M. 2170." Mr. John Carpenter presented the site plan to the Commission. This development would be done in two phases and the landscaping will follow the same theme as Plaza 1. Mr. Carpenter staed he would be contacting adjacent property owners in regard to the paving of Jupiter Road. Staff commented that they feel this is designed to be compatible with the existing corner and is satisfied with the standards. Commissioner Armand questioned the need for a dumpster for Building B. Mr. Carpenter advised it would depend on the intended use for this building. ALLEN PLANNING & ZONING COMMISSION JUNE 13, 1985 PAGE SEVEN Site Plan Eagle Plaza Phase 2 (Continued) Commissioner Garcia suggested in/out signs would be needed at the entrance. Discussion followed as to the drive-through lane provided and the fire lane. MOTION: Commissioner Garcia made a motion to approve Agenda Item VIII with the exception that there is one way in and one way out onto Jupiter Road. Motion was seconded by Commissioner Wilson. Commission voted 5-0 to approve Agenda Item VIII. Request to Appear Weston Blair (Agenda Item IX) Chairman Glass read the agenda item into the record as follows: "Request to appear by Weston Blair on behalf of Cottonwood Creek Apartments, in order to request an upgrading of amenities for Phase II." Mr. Weston Blair requested the Commission approve a change in his plans to include a swimming pool and possible paddle tennis instead of the tennis court. MOTION: Upon a motion by Commissioner Hoover and a second by Commissioner Armand, Commission voted 5-0 to approve Agenda Item IX. Adjournment: MOTION: Upon a motion by Commissioner Wilson and seconded by Commissioner Garcia, Commission voted 5-0 to adjourn the June 13, 1985, Regular Meeting at 9:34 P.M. These minutes approved this o? / day of , 1985. Bobby Glass, Chairman WayneWayne Armand, SeSecretary a U✓ &�J J Wilson, Vice Chairman