Min - City Council - 2021 - 10/12 - Regular ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 12,2021
Present:
Kenneth M.Fulk,Mayor
Councilmembers:
Baine Brooks,Mayor Pro Tem -
Daren Meis
Carl Clemencich
Dave Comette
Chris Schulmeister
Dave Shafer
City Staff:' . .
Eric Ellwanger,City.Manager
Eric Strong,Deputy City Manager
Tim Dentler,Assistant City Manager
Rebecca Vice,Assistant City Manager
Shelley B.George,City Secretary(absent)
Teresa Warren,Director,Public and Media Relations
Rocio Gonzalez,Deputy City Secretary
Pete Smith,City Attorney
Workshop Session .
With a quorum of the Councilmembers present,the Workshop Session of the Allen City Council was called to
order by Mayor Fulk at 6:00 p.m. on Tuesday, October 12, 2021, in the Basement Meeting Rooms of Allen
City Hall,305 Century Parkway,Allen,Texas.
1. Review and Discuss Proposed Community Enhancement Programs.
2. Overview of the Joint Radio System.
3. Committee Updates from City Council Liaisons.
4. Questions on Current Agenda.
With no further discussion,Mayor Fulk adjourned the Workshop Session of the Allen City Council at 6:41 p.m.
on Tuesday,October'12,2021.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council-was called to
order by Mayor Fulk at 7:00 p.m. on Tuesday,October 12,2021, in the City Council Chambers of Allen City
Hall,305 Century Parkway,Allen,Texas.
ALLEN CITY COUNCIL
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OCTOBER 12,2021 PAGE 2
Pledge of Allegiance
Public Recognition
1. Citizen's Comments.
The following individuals spoke in support of a Dog Park being built by the City of Allen:
Marlene Seward, 1725 Broadmoor Drive,Allen,Texas;
Martha Pursley,504 Bel Air,Allen,Texas;
Daisy Guamancela,415 Timberbend Trail,Allen,Texas;
Ricardo Ramos,415 Timberbend Trail,-Allen,Texas;
Napoleon Garcia, 1316 E.Exchange Parkway,Allen;Texas;and
Bob Cubbage, 804 Fawn Valley Drive,Allen,Texas.
2. Present Plaques-of-Appreciation to Former Members of the'Various Boards and Commissions.
• Doug Galletti,Central Business District Design Review Committee,2019-2021
• Kurt Kizer,Community Development Corporation,2019-2021
• Victoria States,Parks and Recreation Board,2019-2021.
• LaReeda Rentie,Parks and Recreation Board,2018-2021
• Susan Kacines,Keep Allen Beautiful Board,2017-2021
• Craig Gillis,.Board of Adjustment/Building&Standards Commission/Sign Control Board,
2014-2021
• Denise Gilbert,Public Art Committee,2006-2021
Consent Agenda
Mayor Fulk removed Agenda Item 7 from the Consent Agenda.
MOTION: Upon a motion made by Councihnember Corneae and a second by Counci member Shafer,the
Council voted seven(7)for and none(0)opposed to adopt the remaining items on the Consent
Agenda as follows:
3. Approve Minutes of the September 28,2021,Regular City Council Meeting.
4. Approve Minutes of the October 4,2021,TRIAD Meeting.
5. Adopt a Resolution Casting 109 Votes for Mr. Gary Rodenbaugh for Election to the Board of
Directors for the Coffin Central Appraisal District.
RESOLUTION NO. 3865-10-21(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, CASTING BALLOTS FOR THE BOARD OF
DIRECTORS FOR THE COLLIN CENTRAL APPRAISAL DISTRICT IN ACCORDANCE WITH
SECTION 6.03(g) OF THE STATE PROPERTY TAX CODE; DIRECTING THE CITY
SECRETARY TO NOTIFY INTERESTED PARTIES OF SAID ACTION; AND PROVIDING AN
EFFECTIVE DATE.
6. Adopt a Resolution Approving the City's Investment.Policy Governing the. Investment of -
Municipal Funds.
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OCTOBER 12,2021 PAGE 3
RESOLUTION NO. 3866-10-21(R): A RESOLUTION OF THE CITY COUNCIL.OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING AN INVESTMENT POLICY AND THE
INVESTMENT OF MUNICIPAL FUNDS;AND.PROVIDING AN EFFECTIVE DATE.
8. Authorize the City Manager to Execute a Contract with Stantec Consulting Services, Inc.,for
Consultant Services for Preparation,of a Downtown Plan in the Amount of$125,000.
' 9. , Authorize the City Manager to Approve Annual Beverage Purchases from Andrews Distributing
for Parks and Recreation Used for Resale at Allen Event Center and The Courses at Watters
Creek in the Amount of$130,000.
10. Authorize the City Manager to Approve Annual Alcoholic Beverage Purchases Through
•FinTech.net for Parks and-Recreation for Retail Sale at Allen Event Center and The Courses at
Watters Creek in the Amount of$206,312.
11. Authorize the City Manager to Approve Annual Food&Beverage Purchases from Ben E.Keith
for.Parks&Recreation Used for Resale at Allen n Event Center and The Courses at Wafters Creek
in the Amount of$245,000.
The motion carried.
Mayor Fulk moved to Agenda Item-7.
I 7. Adopt a Resolution and Authorize the City Manager to Accept, Reject, Alter or Terminate a
Grant Through the Small Business Administration's Shuttered Venue Operators Grant Program
for Payroll and Utility Assistance during the COVID 19 Pandemic.
RESOLUTION NO. 3867-10-21(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT,"
DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR,'ACTING FOR,AND ON
BEHALF OF THE "APPLICANT" IN DEALING WITH THE SMALL BUSINESS
ADMINISTRATION, HERINAFTER REFERRED TO AS "GRANTOR," OR THE PURPOSE OF
PARTICIPATING IN THE SHUTTERED VENUE OPERATORS GRANT PROGRAM,.
HEREINAFTER REFERRED TO AS THE"PROGRAM;CERTIFYING THAT THE"APPLICANT'
IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE;AND PROVIDING FOR AN EFFECTIVE
DATE.
MOTION: Upon a motion made by Councilmember Shafer and a second by Councilmember Meis, the
Council voted seven(7)for and none(0)opposed to adopt Resolution No. 3867-10-21(R),as
previously captioned, authorizing the City Manager to Accept, Reject, Alter or Terminate a
Grant Through the Small Business Administration's Shuttered Venue Operators Grant Program
for Payroll and Utility Assistance during the COVID 19 Pandemic. The motion carried.
Regular Agenda
12. Approve the Coordinating Committee's Recommendations for a Joint Radio System Expenditure_
for.System Changes,Upgrades,Additional Use and Any Other Aspects of the Joint Radio System
Pursuant to the Joint Radio System Agreement with the City of Plano to Purchase a Replacement
of the Microwave Network that Connects the Various Towers in the Amount of$1,748,353 and
Allowing the City of Plano to Retain the City of Allen Annual Disbursements in the Amount of
ALLEN CITY COUNCIL
REGULAR MEETING
OCTOBER 12,2021 PAGE 4
$582,784 from the Subscriber Revenue Fund Under the Joint Radio System Agreement to Fund
the City of Allen's One-Third Cost Share of Such Improvements.
MOTION: Upon a motion made by Councilmember Shafer and a second by Councilmember Clemencich,
the Council voted seven(7)for and none(0)opposed to approve the Coordinating Committee's
recommendations for a Joint Radio System Expenditure for system changes, upgrades,
additional use and any other aspects of the Joint Radio System pursuant to'the Joint Radio
System Agreement with the City of Plano to purchase a replacement of the microwave network
that connects the various towers in the amount of$1,748,353 and allowing the City of Plano to
retain the City of Allen annual disbursements in the amount of$582,784 from the Subscriber
Revenue Fund under the Joint Radio System Agreement to fund the City of Allen's one-third
cost share of such improvements.The motion carried.
13. Award Bid.and Authorize the City Manager to Execute a Contract with SYB Construction Co.,
Inc., for the Windridge Estates Phase 2 Water & Sanitary Sewer Replacement Project in the
Amount of$4,234,900.
MOTION: Upon a,motion made by Councilmember Clemencich and a second by Councilmember
Corneae,the Council voted seven(7)for and none(0)opposed to authorize the City Manager
to award bid and execute a Contract with SYB Construction Co.,Inc.,for the Windridge Estates
Phase 2 Water & Sanitary Sewer Replacement Project in the Amount of $4,234,900. The
motion carried.
14. Conduct a Public Hearing and Adopt an Ordinance to Amend the Development Regulations of
District G of Planned Development No. 108 with a Base Zoning of Mixed Use and to Adopt a
Zoning Exhibit, Concept Plan, Building Elevations, Open Space Plan, Commercial Area Civic .
Spaces Plan, Commercial Area Enhanced Paving Exhibit, and Commercial Area Street "G"
Cross Section for Approximately 35i7401 Acres in the John Fyke Survey, Abstract No. 325,
Generally Located at the Northeast Corner of the Intersection of Exchange Parkway and Watters
.Road.(Twin Creeks Watters)
Mayor Fulk opened the public hearing and asked anyone wishing to speak for or against-this item to do
so at this time.
With no one speaking,Mayor Fulk closed the Public Hearing.
ORDINANCE NO. 3868-10-21: AN ORDINANCE OF THE.CITY COUNCIL OF THE CITY OF
ALLEN,COLLIN COUNTY,TEXAS,AMENDING THE ALLEN LAND,DEVELOPMENT CODE
ZONING REGULATIONS AND ZONING MAP,AS PREVIOUSLY AMENDED,BY AMENDING
THE REGULATIONS RELATING TO THE USE AND DEVELOPMENT OF A 35.740E ACRE
TRACT SITUATED IN THE J. FYKE SURVEY, ABSTRACT NO. 325, AND PRESENTLY
LOCATED IN AND ZONED AS DISTRICT G OF PLANNED DEVELOPMENT "PD"NO. 108,
ADOPTING A ZONING EXHIBIT, CONCEPT PLAN,BUILDING ELEVATIONS, OPEN SPACE
PLAN, COMMERCIAL AREA CIVIC SPACES PLAN, COMMERCIAL AREA ENHANCED
PAVING EXHIBIT, AND COMMERCIAL AREA STREET"G" CROSS SECTION; PROVIDING
FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING A SEVERABILITY CLAUSE;.
PROVIDING A SAVINGS:CLAUSE;PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
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OCTOBER 12,2021 PAGE 5
MOTION: Upon a motion made by Councilmember Schulmeister and a second by Councilmember Shafer,
the Council voted seven(7)for and none(0) opposed to adopt Ordinance No. 3868-10-21, as
previously captioned, to amend the Development Regulations of District G of Planned.
Development No. 108 with a base zoning of Mixed Use for approximately 35.740± acres.of
land, subject to the Zoning Exhibit, Concept Plan, Building Elevations, Open Space Plan,
Commercial Area Civic Spaces Plan, Commercial Area Enhanced Paving Exhibit, and
Commercial Area Street"G" Cross Section. The motion carried.
Other Business
15. Calendar.
• October 30,2021-Arbor Day Celebration,Glendover Park,9 a.m.—Noon
16. Items of Interest.
• Councilmember Schulmeister encouraged the public to attend the Annual Chocolate and Wine
Fundraiser benefiting the Allen Library Endowment Fund on October 16 at 6:30 p.m. at the Blue
House Too:
• Councilmember Corvette encouraged the public to attend "Whispers from the Past" activities.
presented by the Allen Heritage Guild on October 17 at 2:00 p.m.at the Allen Heritage Village.
• Mayor Pro Tem Brooks congratulated Gail Donaldson, Water Conservation Manager, and the
Water Conservation Division as recipients of the EPA"2021 WaterSense Excellence"award.
• Mayor Pro Tern Brooks recognized Chief Building Official Mike Sizemore for being featured in
the International Code Council Building Safety Journal sharing his prospective as a building code
professional.
• Mayor Pro. Tern Brooks announced that many Allen Police officers will debut pink badges
throughout.October for Breast Cancer Awareness Month.
• Councilmember Schulmeister congratulated Dan Bowman,Executive Director of Allen Economic
Development Corporation,for being named as one of DFW's 40 under 40 by the Dallas Business
Journal.
• Council wished happy birthday to Councilmember Shafer.
Executive Session
The Executive Session was not held.
17. Reconvene and Consider Action on Items Resulting from Executive Session.
Adjournment
MOTION: Upon a motion made by Councilmember C.ornette and a second by Councilmember Shafer,the
Council voted seven(7) for and none(0)opposed to adjourn the Regular Meeting of the Allen
City Council at 8:25 p.m. on Tuesday,October 12,2021.'The motion carried.
These minutes approved on the 26h'day of October 2021.
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OCTOBER 12,2021 PAGE 6
APPR VED:
_- - enneth M. ulk,MA OR
ATTEST':. .
ShelleY B.Geo . RM ,CITY SECRETARY