Min - City Council - 2021 - 12/14 - Regular ALLEN CITY COUNCIL
REGULAR MEETING
DECEMBER 14,2021
Present:
Kenneth M. Fulk,Mayor
Councilmembers:
Baine Brooks,Mayor Pro Tern
Daren Meis
Carl Clemencich.
Dave Corneae
Chris Schulmeister
Dave Shafer
City Staff:
Eric Ellwanger, City Manager
Eric Strong,Deputy City Manager
Tim Dentler,Assistant City Manager
Rebecca Vice,Assistant City Manager
Shelley B. George,City Secretary(absent)
Teresa Warren,Director,Public and Media Relations
Rocio Gonzalez,Deputy City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present,the Workshop Session of the Allen City Council was called to
order by Mayor Fulk at 6:00 p.m. on Tuesday,December 14, 2021, in the Basement Meeting Rooms of Allen
City Hall,305 Century Parkway,Allen,Texas.
1. Taping of Christmas Message.
2. Discussion Regarding Capital Projects and ARPA Funds.
3. Committee Updates from City Council Liaisons.
4. Questions on Current Agenda.
With no further discussion,Mayor Fulk adjourned the Workshop Session of the Allen City Council at 6:52 p.m.
on Tuesday,December 14,2021.
ALLEN CITY COUNCIL
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DECEMBER 14,2021 PAGE 2
1. Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was
called to order by Mayor Fulk at 7:00 p.m. on Tuesday, December 14, 2021, in the City Council
Chambers of Allen City Hall, 305 Century Parkway,Allen,Texas.
2. Pledge of Allegiance
3. Public Recognition
3.1 Citizen's Comments.
Nathan Polsky, 1108 Timberline Lane, Allen, Texas, did not speak but wished to record his •
opposition for Items 5.2 and 5.3.
Bob Cubbage,804 Fawn Valley Drive,Allen,Texas,spoke in support of the Cottonwood Bend
Pilot Project.
3.2 Receipt of the 2021 Certificate of Achievement of the Richard R.Lillie,FAICP Planning
Excellence Program Presented to the City of Allen and the Community Development
Department from the Texas Chapter of the American Planning Association.
Presentation of Mayor's Award for Distinguished Service to George Chrisman.
4. Consent Agenda
MOTION: Upon a motion made by Councilmember Cornette and a second by Councilmember
Shafer, the Council voted seven (7) for and none (0) opposed to adopt items on the
Consent Agenda as follows:
4.1 Approve Meeting Minutes of the November 9,2021,Regular City Council Meeting.
4.2 Approve Minutes of the November 15, 2021, Special Called City Council Meeting to
Canvass the Election.
4.3 Approve Minutes of the November 30,2021,Special Called City Council Meeting.
4.4 Adopt a Resolution Approving a Legal Services Contract with McKool Smith, P.C.,
Ashcroft Sutton Reyes,LLC,and Korein Tuillery,LLC,to Represent the City in its Claim
Against Netflix,Inc.,Hulu,LLC,Disney DTC,LLC, and Other Video Service Providers
for Non-Payment of Franchise Fees.
RESOLUTION NO.3881-12-21(R): A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND
CONDITIONS OF A LEGAL SERVICES CONTRACT WITH MCKOOL SMITH, P.C.,
ASHCROFT SUTTON REYES LLC, AND KOREIN TILLERY LLC; AUTHORIZING ITS
EXECUTION BY THE CITY MANAGER;AND PROVIDING AN EFFECTIVE DATE.
4.5 Adopt an Ordinance Adopting an Amendment to the Home Rule Charter Approved by
the Voters of the City of Allen at an Election Held on November 2,2021.
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DECEMBER 14,2021 PAGE 3
ORDINANCE NO. 3882-12-21: AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF ALLEN, COLLIN COUNTY, TEXAS, ADOPTING AN AMENDMENT TO THE
HOME RULE CHARTER APPROVED BY THE VOTERS OF THE CITY OF ALLEN AT
AN ELECTION HELD ON NOVEMBER 2,2021;AND PROVIDING FOR AN EFFECTIVE
DATE.
4.6 Adopt a Resolution Amending Authorized City Representatives to Conduct Transactions
and Inquiries with TexPool. f
RESOLUTION NO.3883-12-21(R): A RESOLUTION OF THE CITY COUNCIL OF THE ,
CITY OF ALLEN,COLLIN COUNTY,TEXAS,AMENDING PRIOR DESIGNATIONS OF
INVESTMENT OFFICERS OF THE CITY AND AUTHORIZING INDIVIDUALS TO
INVEST,TRANSFER,WITHDRAW,DEPOSIT, GIVE INSTRUCTIONS ON BEHALF OF
THE ORGANIZATION, OR MANAGE FUNDS FOR THE CITY OF ALLEN; AND
PROVIDING AN EFFECTIVE DATE.
4.7 Adopt a Resolution Amending Chapter 9"Leave Policy"of the City's Personnel Policies
and Procedures Manual.
RESOLUTION NO.3884-12-21(R): A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE CITY OF ALLEN
PERSONNEL POLICIES AND PROCEDURES MANUAL BY AMENDING CHAPTER
NINE, ADDING SECTION 9.15 "CATASTROPHIC LEAVE" AND ADDING SECTION
9.16 "PAID QUARANTINE LEAVE FOR FIREFIGHTERS, PEACE OFFICERS AND
DETENTION OFFICERS"; PROVIDING FOR A REPEALING CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
4.8 Award Bid and Authorize the City Manager to Execute a Contract with J.R.Stelzer,Co.,
for Custer Water Tower and Custer Ground #1 Exterior Repaint and Minor Tank
Repairs in the Amount for$743,188.
4.9 Award Bid and Authorize the City Manager to Execute a Contract with D&G Quality
Roofing for Labor,Equipment,and Installation in the Amount of$445,050 and with The
Garland Company for Materials in the Amount of$658,204 for Roof Replacement at the
Allen City Hall and the Municipal Court Parks and Recreation Building.
4.10 Award Bid and Authorize the City Manager to Execute the Purchase of Fertilizer and
Chemicals for the Parks and Recreation Department from AmeriTurf, Site One
Landscape Supply, Harrell's, LLC, Target Specialty Products, and Winfield Solutions
for an Annual Amount of$298,838,for a One-Year Term with Two Additional One-Year
Renewal Options.
4.11 Award Bid and Authorize the City Manager to Execute a Contract with Starwood
Services,LLC, for Housekeeping Services at Credit Union of Texas Event Center in the
Annual Amount of$450,000 with the Option of Four One-Year Renewals.
4.12 Motion to Set Saturday,February 19,2022,as the Date of the Strategic Planning Session
with City Council.
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DECEMBER 14,2021 PAGE 4
The motion carried.
5. Regular Agenda
5.1 Conduct a Public Hearing and Adopt a Resolution Adopting the 2020-2021
Comprehensive Annual Performance Evaluation Report for the Community-
Development Block Grant Program.
Mayor Fulk opened the public hearing and asked anyone wishing to speak for or against this
item to do so at this time.
Terrence Ou, 504 Cordilleran Court, Allen, Texas regarding future funding for the Small
Business Program.
With no one else speaking,Mayor Fulk closed the Public Hearing.
RESOLUTION NO.3885-12-21(R): A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE 2020-2021
COMPREHENSIVE ANNUAL PERFORMANCE EVALUATION REPORT (CAPER);
AUTHORIZING ITS SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT (HUD); REPEALING ALL RESOLUTIONS IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE;AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Clemencich and a second by Councilmember
Cornette, the Council voted seven (7) for and none (0) opposed, to adopt Resolution
No. 3885-12-21(R), as previously captioned, adopting the 2020-2021 Comprehensive
Annual Performance Evaluation Report for the Community Development Block Grant
Program and authorize the submission of the Report to HUD. The motion carried.
5.2 Authorize the City Manager to Execute a Contract with Hussey Seating Company
through Sourcewell Cooperative Purchasing for Full Replacement of the East End
Retractable Seating System at Credit Union of Texas Event Center in the Amount of
$1,016,815.
MOTION: Upon a motion made by Councilmember Cornette and a second by Councilmember
Shafer, the Council voted seven (7) for and none (0) opposed to authorize the City
Manager to execute a contract with Hussey Seating Company through Sourcewell
Cooperative Purchasing for full replacement of the East End Retractable Seating
System at Credit Union of Texas Event Center in the amount of $1,016,815. The
motion carried.
5.3 Authorize the City Manager to Negotiate and Execute an Agreement with Aclara
Technologies,LLC,for Installation of Advanced Metering Infrastructure in the Amount
of$10,970,000;and Negotiate and Execute an Agreement for the Annual Recurring Costs
Associated with Software Deliverables and Services Required to Sustain Advanced Meter
Infrastructure in the Amount of$366,443.
MOTION: Upon a motion made by Councilmember Schulmeister and a second by
Councilmember Clemencich,the Council voted seven(7)for and none(0) opposed to
authorize the City Manager to negotiate and execute an agreement with Aclara
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REGULAR MEETING
DECEMBER 14,2021 PAGE 5
Technologies,LLC,for installation of advanced metering infrastructure in the amount
of$10,970,000, and to negotiate and execute an agreement for the annual recurring
costs associated with software deliverables and services required to sustain advanced
meter infrastructure in the amount of$366,443. The motion carried.
5.4 Authorize the City Manager to Execute a Contract with WaterSmart for Customer
Service Portal Integration and an Initial Five-Year Contract Term to Continue the Portal
Services in the Amount of$360,506.
MOTION: Upon a motion made by Councilmember Cornette and a second by Mayor Pro Tern
Brooks, the Council voted seven (7) for and none (0) opposed to authorize the City
Manager to execute a contract with WaterSmart for customer service portal integration
and an initial five-year contract term to continue the portal services in the amount of
$360,506. The motion carried.
5.5 Authorize the,City Manager to Negotiate and Execute a Contract with OW Investors
D/B/A MARS Company to Provide a Digital Water Meter Test Bench with Five Years of
Software Licensing, Annual Test Bench Calibration and Certification, and Annual
Training and Certification of Meter Services Technicians in the Amount$405,787.
MOTION: Upon a motion made by Councilmember Shafer and a second by Councilmember
Schulmeister, the Council voted seven (7) for and none (0) opposed to authorize the
City Manager negotiate and execute a contract with OW Investors d/b/a MARS
Company to provide a digital water meter test bench with five years of software
licensing, annual test bench calibration and certification, and annual training and
certification of meter services technicians in the amount$405,787. The motion carried.
6. Other Business
6.1 Calendar.
• December 24 and 27—City Hall Closed for Christmas Eve and Christmas Day Holidays
• December 28—Council Meeting Canceled
• December 31 —City Hall Closed for New Year's Day Holiday
• January 11,2022—Next Regular Council Meeting
6.2 Items of Interest.
• Mayor Fulk announced Veteran's Center of North Texas as his Charity of the Month.
• Mayor Fulk recognized Parks and Recreation staff for their great work throughout the
Holly Jolly Event.
• Mayor Pro Tern Brooks recognized Allen resident Katelyn Long for accomplishments
made in her gymnastics career.
• Councilmember Schulmeister asked Council to keep Tommy Baril in their prayers.
7. Executive Session
Executive Session was not held.
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DECEMBER 14,2021 PAGE 6
111 8. Adjournment
MOTION: Upon a motion made by Councilmember Shafer and a second by Councilmember
Cornette,the Council voted seven(7)for and none(0)opposed to adjourn the Regular
Meeting of the Allen City Council at 8:53 p.m. on Tuesday,December 14,2021. The
motion carried.
These minutes approved on thel 1`h day of January 2022.
APPRO D:
Ke neth M.Fulk,MAY
ATTEST:
111
Shelley B.George,TRMC, CITY SE TARY