Min - Planning and Zoning Commission - 2003 - 01/07 - RegularALLEN PLANNING & ZONING COMMISSION
LJANUARY 7, 2003
ATTENDANCE.
Commissioners Present:
Gary Caplinger, Chair
Alan Grimes, First Vice -Chair
Robin Sedlacek
Kenneth Harvey
Robert Wendland
Gary Stocker
Darion Culbertson
Commissioners Absent:
None
City Staff Present:
David Hoover, Assistant Director of Planning
Sally L. Leeper, Planner
Pam Conway, Administrative Secretary
Dennis Abraham, Civil Engineer
David Dodd, City Attorney
REGULAR AGENDA
Call to Order and Announce a Quorum is Present:
With a quorum of the Commissioners present, Chairman Caplinger called the meeting to
order at 7.00 p.m. in the City Hall Council Chambers, 305 Century Parkway
CONSENT AGENDA
1. Approve Minutes of December 17, 2002, Regular Meeting
Motion: Upon a motion by Commissioner Grimes, and a second by Commissioner
Harvey, the Commission voted 7 I FAVOR and 0 OPPOSED to approve
the Consent Agenda. The motion carried.
REGULAR AGENDA
2. Preliminary Plat— Consider a Preliminary Plat for Shelley Farm Lake Estates being 155
residential lots on 51.458 t acres of land situated in the D.B. Hearne Survey, Abstract No.
427, City of Allen, Collin County, Texas; located southeast of Shelley Drive and Malone
Road.
Mr. David Hoover, Assistant Director of Planning & Development, presented the request to the
Commission. He stated that there are numerous conditions that apply to this particular request
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JANUARY 7, 2003
PAGE
due to the configuration of the land and existing logistics concerning the flow of storm water
runoff into the City of Parker from lands to the north in Allen.
Mr. Hoover stated that there are floodplain issues that will be addressed when the drainage study
is finalized. The study is currently underway and it is assumed that reconfiguration of the
floodplain will become a part of the overall development. The City is working with the developer
in this area due to the problems associated with the runoff into the City of Parker from Allen.
Mr. Hoover described a 30' strip of land to the west that was previously dedicated to the City of
Allen when it was thought that Malone Road would extend south to Parker. Parker does not
want that road extended and the City of Allen has no use for that portion of the ROW
Ownership will revert back to the original property owner (who is the applicant here) as a part of
the plat process. Staff would not normally encourage this area being left outside of the adjacent
lots; however, it is necessary to accommodate drainage from the east. It will be landscaped and
maintained by the HOA.
Staff recommends approval of the Preliminary Plat with the following conditions:
1) All drainage related issues must be completed and approved by the Engineering
Department to support any eventual lot and street configurations due to alterations in
the floodplain and to adequately address flood drainage and detention.
2) All issues related to Parks acquisition must be resolved
3) Tree mitigation finalized.
Commissioner Grimes expressed his concern with the floodplain issues; and stressed that the
floodplain would be reconfigured, not reclaimed.
Mr. Hoover stated that staff is comfortable supporting this request based on working out the
drainage related issues. Dennis Abraham, Civil Engineer, concurred. A final plat cannot be
submitted without these issues being resolved.
David Dodd, City Attorney's Office, recommended adding an additional condition stating lots in
the floodplain would be subject to reconfiguration.
Mardy Brown, Dowdey Anderson, 5225 Village Creek Drive, Plano, representing the Owner,
Dawnell Shelley, stated that he is currently working on a flood study They plan on providing
additional detention. Mr. Brown indicated his understanding that the flood plain would be
reconfigured not reclaimed.
Commissioner Grimes expressed concern that the plat may not be ready to be considered for
approval based on the flood plain/drainage issues being discussed.
Mr. Brown stated that the preliminary plat approval would allow the owners to receive the
funding to continue with the engineering process.
Rhonda Hurst, hydrologist with Dowdy Anderson, discussed the hydraulic analyses that have
been done. She explained the detention ponds in the area of the request. She presented a chart of
the water flow and described the efficiency of the existing ponds. She stated that due to the
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JANUARY 7, 2003 PAGE 3
ponds, 20% less flow already has been obtained, and they expect that to continue to improve
with the additional detention that is planned.
Motion: Upon a motion by Commissioner Harvey, and a second by Commissioner
Wendland, the Commission voted 71N FAVOR and 0 OPPOSED to approve the
Preliminary Plat with the following issues being addressed prior to the submittal
of any Final Plat:
1) All drainage related issues must be completed and approved by the
Engineering Department to support any eventual lot and street
configurations due to alterations in the floodplain and to adequately
address flood drainage and detention
2) All issues related to Parks acquisition must be resolved
3) Tree mitigation finalized.
4) Lots shown in the flood plain are subject to reconfiguration.
The motion carried.
3. Preliminary Plat — Consider a Preliminary Plat for Freedom Self Storage Addition being a
7.865 f acre tract of land situated in the David Wetsel Survey, Abstract No. 977, City of
Allen, Collin County, Texas; located east of Jupiter Road south of Main Street.
Mr. Hoover presented the request to the Commission. He stated that the required areas of
landscaping are shown as landscape easements. Lots 2 and 3 have a higher burden of
landscaping than would normally be the case due to this configuration allowing potential buyers
to know what is required in advance. The landscaping will be done by the self storage developer
along Main Street, with the wall and on their lot (lot 1). Freedom Self Storage would not,
however, be responsible for the median cut. Mr. Hoover explained that arrangements with the
adjacent property owner have been made to connect to an existing storm sewer with an outfall on
Jupiter, requiring reconstruction the parking lots. He also noted that the eastern fire lane shown
on this plat will be removed and the landscaping shown the eastern edge will actually abut the
eastern lot (day care) and that the Fire Marshal was satisfied with the fire lane access and crash
gates.
Commissioner Stocker requested that the landscape delineations be more clearly noted on Lot 3.
Mr. Hoover agreed.
Motion: Upon a motion by Commissioner Grimes, and a second by Commissioner
Wendland, the Commission voted 7 IN FAVOR and 0 OPPOSED to approve the
Preliminary Plat with the following conditions:
1. Firelane access easement on eastern edge of Lot 3 will be removed. The
landscape on the eastern edge will abut the eastern lot (day care).
2. Delineate the landscape easements on plat more clearly.
The motion carried.
3. Public Hearing - Continued — Continue the Public Hearing and consider a Recommendation to
City Council on the 2002-2022 Comprehensive Plan.
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JANUARY 7, 2003
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Mr. Hoover reviewed the item, noting that the Parks Board recommendation was provided to the
Commission. Mr. Hoover requested a recommendation from the Commission which would be
forwarded to the Council.
Chairman Caplinger reminded the Commission that the Public Hearing was still open.
With no one wishing to speak, the Public Hearing was closed.
The Commission thanked staff for all their work on this project.
Tim Dentley Assistant Director of Parks & Recreation, was present for any questions.
The Commission requested this item be placed on the Planning & Zoning Commission agenda
for the January 21, 2003 meeting, and they would postpone any action until then to allow an
opportunity for the Commission to review the changes made by the Parks Board.
Other Business
• Upcoming Agenda Items
Adiourn
Motion: Upon a motion by Commissioner Sedlacek, and a second by Commissioner
Grimes, the Commission voted 7 I FAVOR and 0 OPPOSED to adjourn the
L January 7, 2002 Planning & Zoning meeting at 5:00 p.m.
These minutes approved this o 5*day of 2003.
4Gap41mghn,mm Pam Conway, Admim ative Secretary
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