Min - City Council - 2022 - 05/10 - Regular ALLEN CITY COUNCIL
REGULAR MEETING
MAY 10,2022
Present:
Kenneth M. Fulk,Mayor
Councilmembers:
Baine Brooks,Mayor Pro Tern
Daren Meis
Carl Clemencich
Dave Cornette •
Chris Schulmeister(left at 9:05 p.m.)
Dave Shafer
City Staff:
Eric Ellwanger, City Manager
Eric Strong,Deputy City Manager
Tim Dentler,Assistant City Manager
Rebecca Vice,Assistant City Manager
111 Shelley B. George, City Secretary
Teresa Warren,Director,Public and Media Relations
Rocio Gonzalez,Deputy City Secretary
Pete Smith, City Attorney
Workshop Session
1. Call to Order and Announce a Quorum is Present
With a quorum of the Allen City Council present,the Workshop Session of the Allen City Council was
called to order by Mayor Fulk at 6:00 p.m.on Tuesday,May 10,2022,in the Basement Meeting Rooms
of Allen City Hall,305 Century Parkway,Allen,Texas.
2. Items of Interest
2.1 Introduction of Convention and Visitor's Bureau Chair Karen Musa.
2.2 Update Regarding the Downtown Steering Committee's Progress.
Mayor Fulk recessed the Workshop Session at 6:55 p.m. and announced the Council would reconvene into the
Workshop Session after the Regular Meeting.
Mayor Fulk reconvened the Workshop at 9:05 p.m. in the Council Conference Room of Allen City Hall.
Councilmember Schulmeister was absent.
2.3 Presentation Regarding the Annual CWD Rate Adjustments based on the Consumer
Price Index.
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2.4 Committee Updates from City Council Liaisons.
2.5 Questions on Current Agenda.
3. Adjourn to Regular Meeting
With no further discussion,Mayor Fulk adjourned the Workshop Session of the Allen City Council at
9:43 p.m.on Tuesday,May 10,2022,in the Council Conference Room of Allen City Hall,305 Century
Parkway,Allen,Texas.
Regular Meeting
1. Call to Order and Announce a Quorum is Present
With a quorum of the Allen City Council present, the Regular Meeting of the Allen City Council was
called to order by Mayor Fulk at 7:00 p.m. on Tuesday,May 10, 2022, in the City Council Chambers
of Allen City Hall, 305 Century Parkway,Allen,Texas.
2. Pledge of Allegiance
3. Public Recognition
3.1 Citizen's Comments.
Rachel Westor,3617 Stagecoach Trail,Plano,Texas,spoke in opposition to Agenda Item 4.2.
Brandon Kimball, 1845 Chelsea Blvd., Allen, Texas, spoke regarding the need for
superchargers for electric vehicles on the east side of Allen.
Nathan Polsky, 1108 Timberline Lane, Allen, Texas, spoke in opposition to the Agenda Item
4.2 and requested Council table the item to allow for a public hearing.
3.2 Presentation of Proclamations by the Office of the Mayor.
• Presentation of a Proclamation to the City of Allen Community Services Department
Proclaiming May 15-22,2022,_as "Public Works Week."
• Presentation of a Proclamation to the City of Allen Convention and Visitor's Bureau
Recognizing May 2022 as "Travel and Tourism in Allen."
3.3 Presentation of the Allen Convention and Visitor's Bureau Annual Report by Chair
Karen Musa.
3.4 Presentation of the Community Waste Disposal's Annual Report by CWD Municipal
Coordinator Robert Medigovich.
4. Consent Agenda
MOTION: Upon a motion made by Councilmember Clemencich and a second by Councilmember Shafer
the Council voted seven (7) for and none (0) opposed to adopting the Consent Agenda as
follows:
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4.1 Approve Minutes of the April 26,2022,Regular City Council Meeting.
4.2 Adopt an Ordinance Amending the Code of Ordinances by Amending Chapter 4
"Buildings and Building Regulations by Adding "Article HI Short-Term Rentals"
Establishing Regulations for Short-Term Rental of Residential Property.
ORDINANCE NO.3908-5-22: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ALLEN,COLLIN COUNTY,TEXAS,AMENDING THE CODE OF ORDINANCES BY
AMENDING SECTION 2-6 "HOTEL OCCUPANCY TAX" AMENDING SECTION 2-
6(B)(1) BY AMENDING DEFINITION OF "HOTEL"; AMENDING CHAPTER 4
"BUILDINGS AND BUILDING REGULATIONS" BY ADDING "ARTICLE III SHORT-
TERM RENTALS"ESTABLISHING REGULATIONS FOR THE SHORT-TERM RENTAL
OF RESIDENTIAL PROPERTY; DEFINING TERMS; PROVIDING A REPEALING
CLAUSE,PROVIDING A SEVERABILITY CLAUSE;PROVIDING FOR A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000); AND
PROVIDING FOR AN EFFECTIVE DATE.
4.3 Adopt a Resolution Authorizing the City Manager to Execute a Reimbursement
Agreement with the State of Texas Acting by and through the Texas Department of
Transportation for the Purchase of Traffic Signal Equipment along FM2551.
RESOLUTION NO. 3909-5-22(R): A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND
CONDITIONS OF AN AGREEMENT FOR THE FURNISHING OF TRAFFIC SIGNAL
EQUIPMENT BY A MUNICIPALITY, BY AND BETWEEN THE CITY OF ALLEN,
TEXAS, AND THE STATE OF TEXAS, ACTING THROUGH THE TEXAS
DEPARTMENT OF TRANSPORTATION; AUTHORIZING ITS EXECUTION BY THE
CITY MANAGER;AND PROVIDING AN EFFECTIVE DATE.
4.4 Award Bid and Authorize the City Manager to Execute a Contract with Reynolds Asphalt
and Construction Company for the Buckingham Land and Highpoint Drive Asphalt
Rehabilitation Project in the Amount of$386,565.
4.5 Authorize the City Manager to Execute a Contract with Improbable, LLC, for Fire
Training Simulation Software in the Amount of$464,149.
4.6 Authorize the City Manager to Execute a Purchase and Installation of Cardio Fitness
Equipment from Team Marathon Fitness for City of Allen Recreation Facilities in the
Amount of$259,116
4.7 Award Bid and Authorize the City Manager to Execute a Contract with Arch Staffing
Group, Inc., and Qwick,Inc., for Temporary Personnel for Food and Beverage Service
at Credit Union of Texas Event Center and The Courses at Wafters Creek for an Annual
Amount of$418,653 with the Option of Two(2)One-Year Renewals.
4.8 Authorize the City Manager to Execute a Contract with Superior Cabling Services for
the Stephen G.Terrel Recreation Center in the Amount of$357,849.
4.9 Authorize the City Manager to Execute a Purchase of Video Surveillance and Access
Control Equipment from Allied Universal Technology Services for the Stephen G.Terrell
Recreation Center in the Amount of$440,218.
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4.10 Authorize the City Manager to Execute a Contract with PlayTime,LLC,PlayTime Texas
for the Design, Fabrication and Installation of the Indoor Playground in the Stephen G.
Terrell Recreation Center Construction Project.
4.11 Ratify, Confirm and Approve Change Orders to the Construction Contract with
Adolfson&Peterson for the Stephen G.Terrell Recreation Center Construction Project.
4.12 Receive the Quarterly Financial Report for Period Ending March 31,2022.
4.13 Receive the Quarterly Investment Report for Period Ending March 31,2022.
The motion carried.
5. Regular Agenda
5.1 Award Bid and Authorize the City Manager to Execute a Contract with Byrne
Construction Services for the Construction of Fire Station No. 6 in the Amount of
$11,247,190 and Not to Exceed a Total Project Budget of$14,974,976.
MOTION: Upon a motion made by Councilmember Schulmeister and a second by Councilmember Shafer,
the Council voted seven(7) for and none(0) opposed to award the bid and authorize the City
Manager to execute a contract with Byrne Construction Services for the construction of Fire
Station No. 6 in the amount of $11,247,190 and not to exceed a total project budget of
$14,974,976. The motion carried.
5.2 Authorize the City Manager to Execute a Contract with Cole Construction,Inc.,for the
Renovation of Rolling Hills Park in the Amount of$1,766,267.
Although this was not a public hearing item,Mayor Fulk asked anyone wishing to speak to do
so at this time.
Bob Acker,216 Glenwick Place,Allen,Texas,spoke in support of this item and the closing of
a portion of Glenwick Place in Rolling Hills Estates for Rolling Hills Park.
MOTION: Upon a motion made by Councilmember Shafer and a second by Councilmember Clemencich,
the Council voted seven(7)for and none(0)opposed to authorize the City Manager to execute
a contract with Cole Construction, Inc., for the renovation of Rolling Hills Park in the amount
of$1,766,267. The motion carried.
5.3 Adopt an Ordinance Abandoning a Portion of Glenwick Place Located Within Rolling
Hills Estates.
ORDINANCE NO.3910-5-22: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, ABANDONING A PORTION OF GLENWICK
PLACE LOCATED WITHIN ROLLING HILLS ESTATES ADDITION,AN ADDITION TO
THE CITY OF ALLEN,TEXAS,AS DESCRIBED IN EXHIBIT"A"HERETO;RESERVING
ALL EXISTING EASEMENT RIGHTS OF OTHERS,IF ANY,WHETHER APPARENT OR
NON-APPARENT,AERIAL,SURFACE,UNDERGROUND OR OTHERWISE;PROVIDING
FOR THE FURNISHING OF A CERTIFIED COPY OF THIS ORDINANCE FOR
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RECORDING IN THE OFFICIAL PUBLIC RECORDS OF COLLIN COUNTY,TEXAS, AS
A QUITCLAIM DEED;AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Cornette and a second by Councilmember Shafer,the
Council voted seven (7) for and none (0) opposed to approve Ordinance No. 3910-5-22, as
previously captioned, abandoning a portion of Glenwick Place located within Rolling Hills
Estates.The motion carried.
5.4 Conduct a Public Hearing and Adopt an Ordinance to Amend the Development
Regulations of Planned Development No.100 Office and to Adopt a Base Zoning,Concept
Plan,Open Space Plan,and Building Elevations for Approximately 0.900±Acres Located
at 1100 W.McDermott.
Mayor Fulk opened the public hearing for this agenda item and asked anyone wishing to speak
for or against this item to do so at this time.
With no one speaking,Mayor Fulk closed the public hearing.
ORDINANCE NO.3911-5-22: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND
DEVELOPMENT CODE ZONING REGULATIONS, AND ZONING MAP, AS
PREVIOUSLY AMENDED, BY AMENDING THE REGULATIONS RELATING TO THE
USE AND DEVELOPMENT OF 0.900±ACRES IN THE CATHERINE PARSONS SURVEY,
ABSTRACT NO. 711, LOCATED IN PLANNED DEVELOPMENT "PD"NO. 100 OFFICE
"0"BY CHANGING THE BASE ZONING TO SHOPPING CENTER"SC"AND ADOPTING
A ZONING EXHIBIT, CONCEPT PLAN, LANDSCAPE PLAN, AND BUILDING
ELEVATIONS; PROVIDING FOR A CONFLICTS RESOLUTION CLAUSE; PROVIDING
FOR A SEVERABILITY CLAUSE;PROVIDING FOR A SAVINGS CLAUSE;PROVIDING
FOR A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000)FOR EACH OFFENSE;AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Meis and a second by Councilmember Cornette,the
Council voted seven (7) for and none (0) opposed to approve Ordinance No. 3911-5-22, as
previously captioned, to amend the Development Regulations of Planned Development No.
100, with a base zoning of Shopping Center, located at 1100 W. McDermott. The motion
carried.
5.5 Conduct a Public Hearing and Adopt an Ordinance to Amend the Allen Land
Development Code Amending in its Entirety Section 4.10, "Residential Accessory Use
Regulations,"by Adopting Standards Relating to Accessory Uses and Structures Within
Residential Districts.
Mayor Fulk opened the public hearing for this agenda item and asked anyone wishing to speak
for or against this item to do so at this time.
With no one speaking,Mayor Fulk closed the public hearing.
ORDINANCE NO. 3912-5-22:. AN ORDINANCE OF THE CITY OF ALLEN, COLLIN
COUNTY,TEXAS,AMENDING ARTICLE IV"ZONING REGULATIONS"OF THE ALLEN
LAND DEVELOPMENT CODE, AS AMENDED, BY AMENDING IN ITS ENTIRETY
SECTION 4.10 "RESIDENTIAL ACCESSORY USE REGULATIONS" REGARDING THE
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REGULATION OF ACCESSORY STRUCTURES IN RESIDENTIAL ZONING DISTRICTS;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE;
PROVIDING FOR PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
($2,000)DOLLARS FOR EACH OFFENSE;AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councilmember Clemencich and a second by Councilmember Meis,
the Council voted seven(7)for and none(0)opposed to approve Ordinance No. 3912-5-22,as
previously captioned, to amend in its entirety Section 4.10 of the Allen Land Development
Code adopting standards relating to accessory uses and structures within residential districts.
The motion carried.
6. Other Business
6.1 Calendar
• May 16—Canvass of the Election, 5:30 p.m.
6.2 Items of Interest
• Mayor Pro Tern Brooks announced the Dallas Card Show will return to the Marriott at
Waiters Creek on May 19-22.
• Councilmember Schulmeister expressed appreciation to Tritech for inviting Council to
attend the National Day of Prayer event at their office.
• Mayor Pro Tem Brooks encouraged residents to sign up for the Stop the Bleed program
offered through the Allen Fire Department this June.
• Mayor Pro Tern Brooks recognized the Keep Allen Beautiful Board and the City's waste
services staff for participating in two events during Earth Day recently. They provided
recycling and litter prevention information to over 300 people at events at AISD Steam
Center and Allen Premium Outlets.
• Councilmember Cornette announced the All Community Outreach (ACO) is recruiting
volunteers for this summer.
• Mayor Pro Tern Brooks shared a reminder about the ACO's Kids Summer Food Program
that helps provide children in need with bags of healthy and easy-to-make breakfast and
lunch foods during the summer months.
7. Executive Session
The Executive Session was not held.
7.1 Reconvene and Consider Action on Items Resulting from Executive Session.
8. Adjournment
Mayor Fulk adjourned the Regular Meeting of the Allen City Council at 8:57 p.m.on Tuesday,May 10,
2022.
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These minutes were approved on the 24`h day of May 2022.
APPR D:
•
•
Ke neth M.Fu1k,MAY R
ATTEST:
Shelley B.Geo , , CITY S RETARY