Min - Parks and Recreation Board - 2013 - 08/12 - Regular1 PARKS AND RECREATION BOARD
BOARD MEETING
MINUTES
AUGUST 12, 2013
Parks and Recreation Board of Directors
Present:
Libby Jones, Chair
Tony Airhart
Tricia Losavio
Rodrigo Vizcaino
Tom Cowart
John Holley
Paul Davidson
Baine Brooks, Council Member -Board Liaison
City Staff•
Tim Dealer, Director, Parks and Recreation Department
1 Brian Bristow, Assistant Director, Parks and Recreation Department
Lori Smeby, Assistant Director, Parks and Recreation Department
Jennifer Robinson, Senior Administrative Assistant, Parks and Recreation
Carrie Cessna, Recreation Services Manager
Miklos Valdez, Aquatics Supervisor. Don Rodenbaugh Natatorium
Guests:
Kirk Lowe
1) Call to Order and Announce a Quorum is Present
With a quorum of the Parks and Recreation Board present, Chair Jones called the
meeting to order at 7:02 p.m. on August 12, 2013, to the Community Room of the
Allen Municipal Court and Parks and Recreation Administration Building at 301
Century Parkway, Allen, Texas.
2) Approve Minutes of the August 12, 2013 Meeting
Motion: Upon a motion by Member Airhart and a second by Member Losavio the
Parks and Recreation Board voted seven (7) for and none (0) opposed to
approve the minutes from the May 13, 2013 meeting. The motion carried.
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Parks and Recreation Board Minutes
August 12, 2013
Page 2
3) Approve Senior Committee Recommendations
Chair Jones turned the floor over to Carrie Cessna, Recreation Services Manager
for presentation of the nominees. The nominees presented were Terrie Jones, Clarence
Carter and Robert Bostley.
Motion: Upon a motion by Member Losavio and a second by Member Holley, the
Board voted seven (7) for and none (0) opposed to accept the nominations for
appointment to the Senior Advisory Committee. The motion carried.
4) New Staff Introductions
Came Cessna, Recreation Services Manager introduced Miklos Valdez who was
promoted in June to the Aquatics Supervisor at the Don Rodenbaugh Natatorium.
5) Fee Recommendation Discussion
Members Vizcaino and Davidson served on this committee. The committee reviewed
fees for memberships to the Don Rodenbaugh Natatorium, Joe Farrier Recreation
Center, The Edge Visitor Center and admission to Ford Pool. Also reviewed were
facility rental and ball field rental fees. Two different approaches were presented:
1 "Approach A" which focuses on basic fee increases based on market demand and
"Approach B" which focuses on increased cost recovery and adding new revenue
streams in addition to market based increases. The Board will likely be asked to
provide a recommendation in the future to City Council once further direction is
provided to staff.
6) Artificial Turf Discussion
Brian Bristow, Parks and Recreation Assistant Director shared with the Board the
possibility of changing out several ball fields at Allen Station Park to artificial turf. He
explained the benefits include reduced cancellations due to wet field conditions,
decreased water needs, and reduced staff demands. Input has been solicited
specifically from Allen Sports Association as well as the community as a whole.
7) Proposed Capital Improvement Projects for FY14
Brian Bristow recapped for the Board several Capital Improvement Projects (CIP)
project that were completed in FY13 including The Courses at Watters Creek Golf
Course, the Allen Event Center Mezzanine, Morgan Crossing Park, Bolin Park Fence
Upgrade, Ford Park Trail Connector, Share the Road Signage and Irrigation System
Control Upgrades. Future projects will include Artificial Turf Phase I as previously
discussed. Watters Branch Community Park, Windridge Neighborhood Park, Joe
Farmer Recreation Center Office Space Addition, Natatorium Flooring Renovation,
Share the Road Signage Phase III, Hillside Play Area Redevelopment, LED Facility
Signage, The Orchards Neighborhood Park Improvements, and Greenville Heights
Park Additions.
Parks and Recreation Board Minutes
August 12, 2013
Page 3
i8) C.A.R.E. Program Update
The program C.A.R.E program. Citizen Assistance for Recreation Experiences, was
implemented in 2010. In 2011 a charity dinner and concert featuring Neal McCoy was
held to raise funds for the program. The program has awarded $8897 to 65 recipients
in 32 households to date. The recipients can be of any age but must be Allen residents
and can qualify by providing the necessary financial information. Staff will continue to
explore ways to increase access to those in need.
9) Items of Interest [Board announcements regarding local civic and charitable events,
meetings, fundraisers, and awards.]
a) Items for Future Agendas: Allen Parks Foundation Ambassador Program,
Westside Community Rugby, Allen Event Center Tour, NRPA Finalist Results
b)Next Parks and Recreation Board Meeting Monday, November 11, 2013 at 7:00
p.m.
10) Adjourn
Libby Jones, Chair, Parks and Recreation Board
Motion: Upon a motion by Board Member Cowart a second by Board Member
Atrhart, the Board voted seven (7) for and none (0) opposed to adjourn the
meeting at 9:26pm. The motion carried.
These minutes a aved on the 11 day
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