Min - Public Art Committee - 2009 - 10/20 - RegularPUBLIC ART COMMITTEE
REGULAR MEETING
October 20, 2009 - 6:30 P.M.
Present:
Committee Members:
Jane Bennett, Chair
Brad Greene
David Baldwin
Ann Carroll
Emile Carriere
Karts Jones
Denise Gilbert
Debbie Stout, Mayor Pro -Tem, City Council Liaison
City Stan:
Lori Smeby, Assistant Director, Parks and Recreation
Matt McComb, Landscape Architect, Parks and Recreation
Lydia Nance, Senior Administrative Assistant, Parks and Recreation
Richard Touring, GIS Administrator, City of Allen Planning Department
Rebecca Fong, GIS Analyst, City of Allen Planning Department
Call to Order and Announce a Quorum is Present
With a quorum of the committee members present, the regular meeting of the Public Art
Committee was called to order by Chair Bennett at 6:35 pm on Tuesday, October 20, 2009 in the
Allen City Council Conference Room at 305 Century Parkway, Allen, Texas.
Action Items
Conduct the Election of Officers
Chair Bennett opened the floor for nominations for Committee Chair. Members Carroll and
Carriere nominated Jane Bennett. With no other nominations made, a verbal vote was cast and
was unanimous to elect Jane Bennett as Committee Chair.
Chair Bennett opened the floor for nominations for Committee Vice -Chair. Member Gilbert
nominated Emile Carnere, member Carriere nominated Ann Carroll. With no other nominations
made, Chair Bennett suggested a closed ballot. The majority result was to elect Ann Carroll as
committee Vice -Chair.
Chair Bennett opened the floor for nominations for Committee Secretary. Member Carroll
nominated Brad Greene. With no other nominations made, a verbal vote was cast and was
unanimous to elect Brad Greene as Committee Secretary.
2. Approve Minutes from the September 15, 2009 Regular Meeting
PUBLIC ART COMMITTE
REGULAR MEETING
OCTOBER 20, 2009
MOTION: Upon a motion made by committee member Carriere and a second by committee
member Greene, the committee voted seven (7) for and none (0) opposed to accept
the minutes from September 15, 2009 Regular Meeting.
3. Approve Public Art Mapping designed by Allen GIS division- Lori Smeby introduced
Richard Tmong and Rebecca Fong, members of the City of Allen Planning Department's GIS
division, who were in attendance to present the two options for the public art map to be included
on the City of Allen website. A PDF version and a GIS version were presented and the
capabilities and options of each were explained and explored. Members asked various questions
as to the capabilities of both, in reference to the desired look and interactive elements as
discussed in previous meetings. With all questions answered, and each member gaining adequate
knowledge of both options as to the capabilities, look, and ease of use for staff and end users, the
committee members felt the GIS version would best suit the desired look and capabilities the
members had previously agreed upon.
MOTION: Upon a motion by committee member Carroll and a second by committee
member Baldwin, the committee voted six (6) for and none (0) opposed to move forward with the
GIS version of the Public Art mapping system.
4. Discuss and Approve City Hall Art project.
Chair Bennett reminded the members of the previous discussion concerning the City Hall project.
Mrs. Smeby explained the possibility and process of breaking up the project into parts with design
done before construction, as current bonds sold do not equal the budget set for the project in a
previous meeting. The City Manager, Mr. Peter Vargas, made the suggestion to Mrs. Smeby to
do so in order to have the design ready when bond funds for construction become available.
Member Baldwin shared insight into how much of a project's budget is typically set aside for
each stage of the process, design being five to ten percent of the total budget. The percentage to
allocate for this project will be determined for the call to artist. Members discussed how breaking
the project up may affect artist willingness to be involved. A brief discussion of the possibility of
utilizing existing art pieces which artists have completed but not sold was tabled for a future
meeting as the pieces in question may be appropriate for other locations, however members felt
the City Hall project needed to be more specific to the area as previously discussed.
MOTION: Upon a motion by committee member Cairiere and a second by committee
member Carroll, the committee voted six (6) for and none (0) opposed to move forward with the
design phase of the Allen City Hall Public Art Project with the call to artist specifying that the
construction and installation phase will come at a later date when bond funds become available.
The budget for the entire project remains at $200,000 with a percentage being utilized for the
design phase.
Discussion Items
5. Receive update on status of Library project and unveiling plans for public art sculpture.
Lori Smeby updated the members on status of the Library project and the schedule of events for
the unveiling The event and dedication will take place on Saturday, November 14. The artist
will arrive to begin installation on the Monday or Tuesday previous. The granite has been
shipped and the glass donor wall will be etched on November 6. Everything is moving forward
PUBLIC ART COMMITTE
REGULAR MEETING
OCTOBER 20, 2009
on schedule. Work must be done to reinforce the footing under the sculpture location, and the
base has been shortened. Work has begun on the event program but it has not been finalized. The
unveiling and dedication is slated to begin at 10:30 PM with a public reception given by the
Library at 9:30 AM. Members will be receiving invitations. The artist will speak at 2 PM.
6. Items of Interest
a. Items for Future Agendas
1. Discussion of available art and possible call to artist for future projects
2. Chac Update
b. Announcement regarding Fire Station #5 artwork- Lori announced that the contract
for the artwork has been approved by the City Council and has been signed by the artist
C. Next Meeting Tuesday, November 17, 2009
7. Adjourn
There being no further business, the meeting was adjourned at 7'59 p.m.
These minutes read and approved this W day of November 2009
Jane a ne hairPjad Greene, Secretary