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Min - Keep Allen Beautiful Board - 2008 - 07/15 - RegularPresent Trent Armstrong Pat Buckley Kerry Craven Beverly Pruitt Jason Shepard Absent Stacy Gonzales Staff Present Donna Kliewer, Waste Services Manager Audra Martin, Education Specialist 1. Call to Order and Announce a Ouorum is Present With a quorum present, Keep Allen Beautiful Regular Meeting was called to order by Chair Pat Buckley at 6:38 p.m. on Tuesday, July 15, 2008, in the Council Conference Room at City Hall, 305 Century Parkway, Allen, Texas. 2. Public Recognition/Citizens Comments/ Introduction of Guests Jim Francis, strategic planning facilitator, was introduced. Jason Powell was also introduced as a visitor interested in becoming more involved in the Allen community 3. Overview of Strategic Planning Session by Facilitator, Jim Francis Mr Francis dispersed a handout covering the homework assignment which is due by the August board meeting. He gave a briefing of the process and questions were entertained 4. Presentation of Eaele Scout Proiect by Patrick Thompson, Troon 79 Mrs. Kliewer reported that unfortunately Mr. Thompson ran into some roadblocks in his project and thus is unable to present to the board at this time. He was given other project options to consider. Mr. Shepard offered that his HOA has playgroup maintenance repairs that need to be completed. I MINUTES KEEP ALLEN BEAUTIFUL BOARD REGULAR MEETING JULY 15, 2008 — 6:30 P.M. COUNCIL CONFERENCE ROOM 305 CENTURY PARKWAY ALLEN, TX 75013 Present Trent Armstrong Pat Buckley Kerry Craven Beverly Pruitt Jason Shepard Absent Stacy Gonzales Staff Present Donna Kliewer, Waste Services Manager Audra Martin, Education Specialist 1. Call to Order and Announce a Ouorum is Present With a quorum present, Keep Allen Beautiful Regular Meeting was called to order by Chair Pat Buckley at 6:38 p.m. on Tuesday, July 15, 2008, in the Council Conference Room at City Hall, 305 Century Parkway, Allen, Texas. 2. Public Recognition/Citizens Comments/ Introduction of Guests Jim Francis, strategic planning facilitator, was introduced. Jason Powell was also introduced as a visitor interested in becoming more involved in the Allen community 3. Overview of Strategic Planning Session by Facilitator, Jim Francis Mr Francis dispersed a handout covering the homework assignment which is due by the August board meeting. He gave a briefing of the process and questions were entertained 4. Presentation of Eaele Scout Proiect by Patrick Thompson, Troon 79 Mrs. Kliewer reported that unfortunately Mr. Thompson ran into some roadblocks in his project and thus is unable to present to the board at this time. He was given other project options to consider. Mr. Shepard offered that his HOA has playgroup maintenance repairs that need to be completed. I 5, Update by Parks and Recreation on Various and Upcoming Events Mrs. Kliewer passed along information previously given to her by Parks and Recreation. • The Tool Trailer is now available for public use at cleanups. • USA Celebration was deemed a success. The zero -waste event produced low contamination in the compost. Waste Services has requested a post -event meeting with the department. Board discussed their view of positives and areas of improvement for next year. In particular, the board would like to see a storage area donated for the compostable-wares and waste containers, along with use of a Gator for set-up. • The Green Team is still performing greenbelt cleanup from the April storm. • Eagle Scout candidates continue to contact the department for service projects. One Eagle Scout candidate recently completed a grass alley cleanup in cooperation with KAB and Code Enforcement. • The Molsen Farm tour date is still in planning. 6. Approve minutes of June 17, 2008 meeting MOTION: Ms. Craven moved to accept the June 17, 2008 minutes. Mr. Shepard seconded the motion, with all in favor 7. Receive Financial Report/ Budget Update Mrs. Kliewer highlighted available funds and noted upcoming expected expenses. The City account balance is $6,005.59 and the KAB account balance is $17,160.17 The fiscal year ends September 30, 2008. 8. Receive Update on KAB Events and Projects • AAR. June 21 — Ford Middle School landscape project. No report available • AAR: Court kids workday Event postponed to Judy 31. • AAR. June 24-27 — KTB Conference, Irving. o Ms. Craven noted the Allen award winners that attended and the recipients of a presidential award from George Bush. She also noted an exceptional speaker from A Nurtured World and expressed interest in having her give a presentation at the Allen library for Earth Day in April. • AAR. June 28 — USA Celebration. Report given previously in meeting • July 19 — Sustainable Landscape Seminar Series. o Mrs. Kliewer reported that the series has had good response. • July/ August — Litter Index survey o The board decided on Saturday, August 9, 2008 at 8:00 a.m. to complete the survey • Aug. 2 — Cyclone electronic collection at City Hall. o Mrs. Kliewer reported that board members need not be present. • Sept. 25 — Educator's Expo, 4.30 — 6:00 p.m. at Ron Gentry Training Center o Ms. Craven and Mr. Shepard reported items that had been donated. H Ij 1 • Sept. 29 — KAB Strategic Planning lunch and meeting at Finisar 9. Update and Vote on Grant -Funded Reusable Bae Desian Miss Martin presented bag and design specs. The board discussed options, including seeking outside talent to design logo. Individual attendees promised to look into various possibilities with further discussion to be held via email. 10. Keep Texas Beautiful/ Keep America Beautiful Awards Mrs. Kliewer announced that the deadline is approaching for Keep America Beautiful (KAmB) Awards, and our Keep Texas Beautiful submissions may be able to the altered to fit the KAmB award criteria Any volunteers were invited to look into this possibility 11. Items of Interest to the Board • Mrs. Kliewer reminded board members to keep track of their volunteer hours, including meetings, events, and solicitation. • Mr. Armstrong noted Greenville, a documentary being shown on Cable about the greenest town in the U.S. 12. Adjourn The regular session of the Keep Allen Beautiful Board was adjourned at 8:24 p.m. on Tuesday, July 15, 2008. ATTEST Donna Kliewer, ATTEST APPROVED: Chair, Pat Buckley .%