Min - Keep Allen Beautiful Board - 2000 - 06/20 - RegularMINUTES
KEEP ALLEN BEAUTIFUL BOARD
REGULAR CALLED MEETING
TUESDAY, JUNE 20, 2000
KABB Members Present
Pat Buckley
Audrey Smyth
Sheila Dauth
Sheila Curtis
Lonnie Simmons
Kay McKenna
Amy Smith
Staff Present
Jimmy Knipp
Steve Massey
Guests Present
Suzanne Regal
Call to Order (Agenda Item I)
With a quorum of the Board present, the Keep Allen Beautiful Regular meeting was
called to order at 7:11 p in., on Tuesday, June 20, 2000, in the Council Chambers Conference
Room at City Hall, One Allen Civic Plaza.
Approve the Minutes of the May 16 2000 Regular Meetin¢ (Agenda Item II)
Sheila Dauth read the minutes from the last meeting Pat Buckley motioned and Audrey
Smyth seconded the approval of the minutes with two corrections for the May 16, 2000, meeting.
The Board voted seven (7) for and none (0) apposed; the minutes were approved.
Introduction Of Guests and New Staff Members
Suzanne Regal is the Environmental Chairperson for Green Elementary looking for
education projects for the schools in Recycling Paper etc. Pat Buckley will contact her with some
ideas. Board suggested she contact the New Recycling Coordinator, Cynthia Brightwell once she
comes on board with the City of Allen at the beginning of July
Steve Massey is the New Director of Community Services for the City of Allen. He is
very excited to be here in Allen and become more involved in our promising community
Protect Updates (Agenda Item III)
• Wildflower and Tree Planting Project; Pat Buckley needs Tim Dentler's help in
deciding where to plant trees and flowers. Tim unable to be at this meeting so an updated
report was unavailable. Tim and Pat will get together after the Keep Texas Beautiful
Meeting. It was encouraged that Parks and Rec use fall color trees Kay looking into
Allen becoming a Tree City USA member. We must have an Arbor Day event planned.
Suggested we plant a trees on that day Wildflower planting will occur on October 21"
with site to be announced later.
• Membership Project: Kay McKenna reported 177 members as of June 20, 2000. Pat
Buckley wanted to know if the database was capable of separating members in regards to
their interest, i.e. litter pickup, wildflower planting, over all volunteering. Pat would like
to get KAB volunteers to assist board and Standing Committee Chairs For Newsletter
Kay needs lecturers and topics for lecture renes to be offered to KAB members. Kay
inquired about the cost of mailing first newsletter to all residents to provoke community
interest. Audrey Smyth inquired about our funds. Jimmy Knipp stated that the City of
Allen Finance Director suggested that the Board get their own account in KAB name.
Jimmy suggested that the Board work on a budget for next year and decide how much we
want to spend where. City of Allen budgeted the Board $10,000 for the year 2000.
Jimmy stated we have approximately $2500.00 lett Audrey to do an audit and find out
where money has gone. Board needs to still purchase promotional items for next event.
Jimmy and Steve Massey suggested that we get a website set up specifically for KAB
through the City Kay McKenna to follow up with Katherine Poteet.
KAB Corporate Flyer & Letter: Target date of August/September to send letter and
brochure to Corporations Get updated list of businesses from Chamber of Commerce to
target for fundraising. Also waiting on information that Kay and Pat gather at the Keep
Texas Beautiful Conference.
Creek Bed Beautification: Audrey Smyth and Jimmy Knipp trying to find grants that
will help alleviate the cost of this project. Estimates for this project are $70-80,000.
Items of Interest to the Board (Agenda Item IV)
• KTB Conference: Pat Buckley and Kay McKenna to attend and will give us summary
at next meeting.
• Discussion of Goals/Set Date of Workshop: July 12, 2000, 7 p.m. in Council Chambers
Conference Room, One Allen Civic Plaza
• Campaign for Funding: Combined with KAB Corporate Flyer and Letter discussion.
• Grants: Combined with Creek Bed Beautification discussion.
• July 1" Parade: No board members able to attend. Board agreed we will not participate
this year if we could not have a physical presence there to represent us.
• November Clean Up Event: Board felt we needed to do a litter pick up for the
November Event and save the "Dump Your Junk" Event for the Spring. Board wants to
make Recycled Art Contest Annual Event but felt that we need to begin advertising with
the schools early Sheila Dauth expressed importance of having something more to
involve all community members to make event more fun and draw more attention to our
cause.
• Promotional Item Purchase: Lonnie felt this needed to be put on hold until we had a
better idea of where we stand with our finances.
Adjourn
The meeting adjourned at 9:17 p.m.
These minutes were approved on July 18, 2000.
r r
Sheila Dauth, Secretary Oon;5 Simmons, Chair
(Agenda Item V)