Min - Keep Allen Beautiful Board - 2000 - 08/15 - RegularMINUTES
KEEP ALLEN BEAUTIFUL BOARD
REGULAR CALLED MEETING
TUESDAY, AUGUST 15, 2000
KABB Members Present
Pat Buckley
Audrey Smyth
Sheila Dauth
Sheila Curtis
Kay McKenna
Staff Present
Cynthia Brightwell
Steve Massey
Call to Order (Agenda Item 1)
With a quorum of the Board present, the Keep Allen Beautiful Regular meeting was
called to order at T 16 p.m., on Tuesday, August 15, 2000, in the Council Chambers Conference
Room at City Hall, One Allen Civic Plaza
Introduction Of Guests and New Staff Members (Agenda Item II)
No guests present to introduce
Approve the Minutes of the July 18, 2000, Regular Meeting (Agenda Item III)
Everyone reviewed the minutes from the last meeting. Pat Buckley wanted corrections
made in the vote on the Wildflower proposal that Parks and Rec presented. Kay McKenna
motioned and Sheila Curtis seconded the approval of the minutes with corrections. The Board
voted five (5) for and none (0) apposed; the minutes were approved with corrections.
Discuss/Vote on Goals Workshop (Agenda Item IV)
Kay McKenna suggested we narrow down the list of Goals and make Action steps in
regards to achieving them Steve Massey suggested that we make the steps towards the KTB-
Governors Award our pnonty Each Board member will choose top five goals to be emailed to
Sheila Dauth who will then tabulate them in order of importance to the Board. Will table until
next meeting
KTB Conference Update (Agenda Item V)
Pat Buckley and Kay McKenna reviewed some information from handouts that were
given to Board members at a previous meeting. Pat felt strongly in everyone attending next years
KTB Conference as it is in Ft. Worth. Pat also mentioned that KTB will come and do a training
seminar for the Board so we do not feel like we are floundering. Cynthia Bnghtwell said she
would call Cecile Carson, director of KTB to follow up on this KTB is willing to pay the
application fee ($3000-5000) for the P' 50 cities who join Keep America Beautiful. Weare
waiting on materials/applications.
Project Updates (Agenda Item VI)
• Wildflower and Tree Planting Project: Tim Deader planning on Tractor coming in
under proposed budget. He is looking at a different seeder, comparable in original
proposed cost. Pat wants to present Power Point presentation to CDC members at the
August 21 meeting to inform and request more money for educational brochures and
seminars, promotional items and additional seed. Kay McKenna needs to get together
with Tim Derider in regards to planting trees. September was the target date.
Membership Project: Kay McKenna reported 187 members as of August 15, 2000:
122 Flower Sniffers purchasing 130 pounds of Wildflower Seed; 35 Tree Huggers with
13 requesting spring trees, 6 evergreens, 13 fall trees and 3 left it up to us and 30 Helping
Hands. Charlene Rowe has agreed to be the speaker at our 1" Lecture Series, August 31,
2000 -topic is Wildflowers. Yard of the Month was 1312 Bethany Creeks and Special
Recognition went to 545 Gohad. Kay emphasized the need for a more user friendly
website address. Discussed paying fees to have own website address. Need to vote on
spending the money at next meeting. Newsletter to be printed by weeks end.
Creek Bed Beautification: Meeting that was scheduled for August 29, 2000 has been
postponed for a couple of weeks. Steve Massey looking at a possible proposal with Corp
of Engineers but must be proved that the Creek Bed is an aquatic ecosystem
degradation/environmental problem.
November Clean -Up Event- Date is November 11, 2000 at Ford Park. Pat Buckley
nominated Sheila Curtis as chair person for this event. Audrey Smyth seconded. The
Board voted five (5) for and none (0) opposed. It was decided that the Board would not
post flyers in businesses. Pat Buckley will get the info out to the schools, Kay McKenna
will take care to the churches and Scouting programs. Amy Smith needs to check on
Home Depots offer to donate trash bags etc. Need Prize donations. Board decided to set
up a Workshop for November Clean -Up Event for September 27, 2000 at 7 pm.
Items of Interest to the Board (Agenda Item VII)
• Financial Report/2001-2002 Budget Discussion: Audrey Smyth reported that she is
checking into moving the Wildflower and Tree Planting money in a account separate
from the City
• Promotional Item Purchase: Discussed the need for Promotional Purchases for the
upcoming Wildflower Planting Ceremony October 21, 2000, Kay McKenna and Pat
Buckley to work out Budget for this event August 29, 2000.
• KAB Corporate Funding Ideas: Amy suggested we look into Oklahoma's Up with
Trees Campaign. Kay McKenna feels very strongly about the need to solicit Allen
Corporations so that we have more money in a slush fund. Board is planning a workshop
in January 2001 to work on a Corporate Funding Action Plan.
• AISD Education & Recycling Update: Cynthia Brightwell and Pat Buckley felt the
group was splintered on the education front. They will meet again in September and pull
ideas together.
• KAB Sponsored Events Schedule Fall 2000/Spring 2001: Kay emphasized the
importance of planning an Arbor Day event (April 27, 2001) in order for us to apply as a
Tree City USA City
• December Events Schedule: Need to workout the details in regards to the Christmas
Parade, City Tree Lighting, and the Tour of Lights. Need to decide as a Board which
events we want to participate in and what type of promotional materials will be used.
• National Nite Out- Great turnout for the event. KAB handed out No Dumping flyers
and promotional material in regards to the Wildflower campaign
Adjourn (Agenda Item VII)
The meeting adjourned at 9.20 p.m.
These minutes were approved on September 19, 2000.
Sheila Dauth, Secretary L ie Simmons, Chair