Min - City Council - 2019 - 08/16 - Workshop ALLEN CITY COUNCIL
FY 2019-2020 BUDGET WORKSHOP
TANGLEWOOD ON LAKE TEXOMA
POTTSBORO,TEXAS
AUGUST 16, 17,AND 18,2019
Present:
Stephen Terrell,Mayor
Councilmembers:
Gary L. Caplinger,Mayor Pro Tern
Kurt Kizer
Carl Clemencich
Lauren Doherty
Chris Schulmeister
Baine Brooks
City Staff Present:
Eric Ellwanger, City Manager
Rebecca Vice,Assistant City Manager
Tim Dentler,Assistant City Manager
Shelley B. George,City Secretary
Pete Smith, City Attorney
Eric Cannon, Chief Financial Officer
Teresa Warren,Public and Media Relations Director
City Staff Present Through Saturday,August 18,2018:
Steven Glickman,Assistant Chief Financial Officer
Chris Landrum,Budget Manager
Marc Kurbansade, Community Development Director
Stephen Massey, Community Services Director
Dan Bowman,Economic Development Director/CEO
Chris Flanigan,Engineering Director
Jon Boyd,Fire Chief
Monika Kretschmer,Human Resources Director
Eric Matthews,Information Technology Director
Jeff Timbs,Library Director
Brian Harvey,Chief of Police
City Staff Attending Department Presentations Only on Friday, August 17, 2018:
Rebecca Brack,Budget Officer
Lauren Field,Deputy City Secretary
Le'Anne Whitaker,Human Resources Supervisor
Brandy O'Keefe,Marketing&Content Manager
City Staff Attending Department Presentations Only on Saturday,August 18, 2018:
David Cannaday,Assistant Fire Chief
Greg Grimes,Assistant Fire Chief
Richard Vaughn,Assistant Fire Chief
Jimmy Knipp,Community Services Assistant Director
Joseph Cotton, Engineering Assistant Director
Lee Battle,Community Development Assistant Director
Robert Flores,Deputy Police Chief
Ken Myers,Deputy Police Chief
Johnny Thomason,Deputy Police Chief
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 16, 17,AND 18,2019 PAGE 2
David Angeles,Parks and Recreation Assistant Director
Brian Bristow,Parks and Recreation Assistant Director
Carrie Cessna,Parks and Recreation Assistant Director
Marshall DeBlanc,Police Lieutenant
Darrin Whitman,Police Lieutenant
Claudia Wayland,Youth Services Manager
FRIDAY,AUGUST 16,2019
The Allen City Council convened the FY 2019-2020 Budget Workshop Session at 1:25 p.m. on Friday,
August 16, 2019, in the Maritime Balloom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle,Pottsboro,Texas. Mayor Terrell called the meeting to order and announced a quorum was
present.
Call to Order and Announce Quorum is Present
Welcome and Introduction of Budget Process
• Eric Ellwanger,City Manager
- Budget Video
Overview of City Budget
• Eric Cannon, Chief Financial Officer
• Chris Landrum,Budget Manager
- Budget Overview
- Impact of Revenue Caps
CIP Debt Service Presentation
• Steven Glickman,Assistant Chief Financial Officer
Question and Answer Session Regarding Proposed Budget
Economic Development Incentives Presentation
• Eric Cannon,Chief Financial Officer
Question and Answer Session Regarding Proposed Budget
Information Technology Budget Presentation
• Eric Matthews,Information Technology Director
- New Budget Items
Question and Answer Session Regarding Proposed Budget
Human Resources Budget Presentation
■ Monika Kretschmer,Human Resources Director
- Market Study
- Compensation Philosophy
Question and Answer Session Regarding Proposed Budget
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 16, 17,AND 18,2019 PAGE 3
The Budget Workshop Session was recessed at 4:58 p.m. on Friday,August 16,2019.
SATURDAY,AUGUST 17,2019
The Allen City Council reconvened the FY 2019-2020 Budget Workshop Session at 8:37 a.m. on Saturday,
August 17, 2019, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle,Pottsboro,Texas. Mayor Terrell reconvened the meeting to order and announced a quorum
was present.
Community Services Department Budget Presentation
• Steve Massey, Community Services Director
- New Budget Items
Question and Answer Session Regarding Proposed Budget
Engineering Department Budget Presentation
• Chris Flanigan, Engineering Director
- New Budget Items
Question and Answer Session Regarding Proposed Budget
Community Development Department Budget Presentation
• Marc Kurbansade, Community Development Director
• Lee Battle,Community Development Assistant Director
- New Budget Items
Question and Answer Session Regarding Proposed Budget
Lunch,Tanglewood Dining Room
Parks and Recreation Department Budget Presentation
• Tim Dentler,Assistant City Manager
- New Budget Items
Question and Answer Session Regarding Proposed Budget
Library Department Budget Presentation
• Jeff Timbs,Library Director
- New Budget Items
Question and Answer Session Regarding Proposed Budget
Police Department Budget Presentation
• Brian Harvey,Police Chief
- New Budget Items
Question and Answer Session Regarding Proposed Budget
ALLEN CITY COUNCIL
WORKSHOP SESSION
AUGUST 16, 17,AND 18,2019 PAGE 4
Fire Department Budget Presentation
• Jonathan Boyd,Fire Chief
— New Budget Items
Question and Answer Session Regarding Proposed Budget
Council Discussion Regarding the Proposed Budget
The Budget Workshop Session was recessed at 5:29 p.m. on Saturday,August 17,2019.
SUNDAY,AUGUST 18,2019
The Allen City Council reconvened the FY 2019-2020 Budget Workshop Session at 9:12 a.m. on Sunday,
August 18, 2019, in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290
Tanglewood Circle,Pottsboro,Texas. Mayor Terrell reconvened the meeting to order and announced a quorum
was present.
Annual Review of Council Rules of Order and Procedure and City Charter
• Shelley George,City Secretary
• Peter G. Smith,City Attorney
Annual Board Appointment Process Update
Council Discussion Regarding the Proposed Budget
EXECUTIVE SESSION. An Executive Session was not held.
Adjourn
Mayor Terrell adjourned the FY 2019-2020 Budget Workshop Session at 3:05 p.m.on Sunday,August 18,2019,
in the Maritime Ballroom of Tanglewood Resort Hotel and Conference Center, 290 Tanglewood Circle,
Pottsboro,Texas.
These minutes approved on the 27`h day of August 2019.
APP• D:
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Stephen errell,MAYOR
ATTEST:
ey B. ge, CITY SE .TARY