Min - Library Board - 2011 - 06/07 - RegularPresent'
Cindy Briggs, Board Chair
Board Members:
Diane Knaack
Geoffrey Smith
Rajeev Verma
Devita Widmer
Hugh Brown
City Staff:
Jeff Timbs, Director
Guests;
None
Call to Order and Announce a Ouorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Cindy Briggs, at 6:30 p.m. on Tuesday, June 7, 2011, in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
1. Approve Minutes of the April 5, 2011 Regular Meeting.
The board approved the minutes.
MOTION: Upon a motion made by Board Member, Hugh Brown and a second by Board Member,
Geoffrey Smith, the Board voted six (6) for and none (0) opposed to approve the April 5,
2011 minutes. The motion carried.
2. Review and Discuss March 2011 and April 2011 Library Statistics.
The statistical reports were reviewed. Special note June 6 saw over 1,700 visitors for the first day of
Summer Reading signup.
3. Discuss and Complete the Annual Board Evaluation Form.
Donald Wing's resignation is effective at the end of September, leaving an open position on the
board. Terms for Cindy Briggs and Hugh Brown expire in September, and both want to remain on
ALLEN PUBLIC LIBRARY
REGULAR MEETING
.TUNE 7.2011
Present'
Cindy Briggs, Board Chair
Board Members:
Diane Knaack
Geoffrey Smith
Rajeev Verma
Devita Widmer
Hugh Brown
City Staff:
Jeff Timbs, Director
Guests;
None
Call to Order and Announce a Ouorum is Present
With a quorum of the Board Members present, the Regular Meeting of the Allen Public Library was called to
order by Chair, Cindy Briggs, at 6:30 p.m. on Tuesday, June 7, 2011, in the Board Room of the Allen Public
Library, 300 North Allen Drive, Allen, Texas.
1. Approve Minutes of the April 5, 2011 Regular Meeting.
The board approved the minutes.
MOTION: Upon a motion made by Board Member, Hugh Brown and a second by Board Member,
Geoffrey Smith, the Board voted six (6) for and none (0) opposed to approve the April 5,
2011 minutes. The motion carried.
2. Review and Discuss March 2011 and April 2011 Library Statistics.
The statistical reports were reviewed. Special note June 6 saw over 1,700 visitors for the first day of
Summer Reading signup.
3. Discuss and Complete the Annual Board Evaluation Form.
Donald Wing's resignation is effective at the end of September, leaving an open position on the
board. Terms for Cindy Briggs and Hugh Brown expire in September, and both want to remain on
ALLEN PUBLIC LIBRARY
REGULAR MEETING
JUNE 7, 2011
PAGE
the Board The Board wants a team player committed to the Library Board who has a library card,
enthusiasm, and ties to the local business community if possible.
4. Discuss Library Strategic Plan.
Discussing and crafting a Mission Statement required most of the meeting time. The Board agreed
upon -
To improve the quality of community life through open access to information, culture, and lifelong
learning
The goals will be to meet the needs of our community through: Literacy, Lifelong Learning, Cultural
Inclusion, and Information Access.
The current Vision Statement, " A welcoming place to inspire the mind" was considered more than
acceptable as written.
Strengths:
• Quantity, diversity, and popularity of library programming
• Director's knowledge, experience, and leadership
• Community support, including City and Friends of the Library funding
• Building is less than 10 years old
Weaknesses:
• Some aspects of the building are aging due to heavy use
• Community needs could outgrow the building
• Current and future technology may require periodic, costly updates
Opportunities:
• Continuing support from the Library Board, Friends of the Library, Allen Reads, and the
Endowment Fund
• Utilization of technology and social media to reach current and potential patrons
• Encourage library use by teens, pre -teens, and seniors through programming and collection
building
Threats:
• Direct and indirect state and federal funding reductions
• Alternative sources and forms of information and entertainment
• Technological changes for libraries and society
5. Review Calendar Items.
The calendar was reviewed. The next meeting is August 2, 2011.
6, Adjouro.
MOTION: Upon a motion made by Board Member Geoffrey Smith, and a second by Board Member
Rajeev Verona, the Board voted six (6) for and none (0) opposed to adjourn the board meeting
at 8:50 p.m.
ALLEN PUBLIC LIBRARY
REGULAR MEETING
JUNE 7, 2011
I
These minutes approved on the 2ntl Day of August, 2011.
APPROVEW.
Cindy Briggs, Chair on
I
E
ATTEST:
t
evita Widmer, Secretary
PAGE