Min - City Council - 2016 - 02/23 - RegularALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2016
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek
Baine Brooks
City Staff:
Peter H Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager
Shelley B George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Pete Smith, City Attorney
Workshoo Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:30 p.m. on Tuesday, February 23, 2016, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of Dr. Susan Ponder, Member of the Keep Allen Beautiful Board
• Update Regarding the Allen Heritage Village and Ford Pool Projects
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:55 p.m. on
Tuesday, February 23, 2016
Call to Order and Announce a Guarani is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:02 p.m. on Tuesday, February 23, 2016, in the Council Chambers of the Allen
City Hall, 305 Century Parkway, Allen, Texas.
Pledge of Allegiance
Public Recognition
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2016
1. Citizens' Comments.
PAGE 2
Alan Seyedi, 1700 Texas Hills Court, Allen, Texas, spoke regarding the green space and rezoning of
Alma and Exchange
2. Recognition of Ms. Sarah Savage as the Winner of the Paint For Paws Contest at the Allen
Animal Shelter
3. Presentation of the Keep Allen Beautiful Board's Annual Report by Board Member Dr. Susan
Ponder.
Consent Agenda
Mayor Terrell removed the following agenda item from the Consent Agenda.
12. Award Bid and Authorize the City Manager to Execute a One -Year Contract with Medical
Center of Plano for Medical Physical Evaluations for Incumbent Fire Department Personnel
for an Estimated Annual Expenditure of $63,200 with Four (4) One -Year Renewal Options.
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Brooks, the Council voted seven (7) for and none (0) opposed to adopt all remaining items on
the Consent Agenda as follows:
4. Approve Minutes of the February 9, 2016, Regular Meeting of the Allen City Council.
5. Adopt an Ordinance Changing the Name of "Central Park Drive" to "Watters Creek
Boulevard".
ORDINANCE NO. 3354-2-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, CHANGING THE NAME OF CENTRAL PARK DRIVE
BETWEEN VENTURE DRIVE AND BETHANY DRIVE AS DESCRIBED ON EXHIBIT "A" TO
WATTERS CREEK BOULEVARD; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE.
6. Adopt an Ordinance Abandoning the Alley North of Main Street and West of Cedar Drive to
the Adjacent Property Owners.
ORDINANCE NO. 3355-2-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, QUITCLAIMING AND ABANDONING ALL RIGHT,
TITLE AND INTEREST IN THE ALLEY ON THE NORTH SIDE OF 205 E. MAIN STREET AND
207 E. MAIN STREET AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A"
ATTACHED HERETO, RESERVING A GENERAL UTILITY AND PUBLIC ACCESS
EASEMENT, PROVIDING FOR THE RECORDING OF A CERTIFIED COPY OF THIS
ORDINANCE M THE REAL PROPERTY RECORDS OF COLLIN COUNTY, TEXAS, AS A
QUITCLAIM DEED; AUTHORIZING THE CITY MANAGER TO EXECUTE ANY
DOCUMENTS NECESSARY TO COMPLETE ABANDONMENT; AND PROVIDING FOR AN
EFFECTIVE DATE
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2016
PAGE
7. Adopt Four (4) Separate Resolutions Approving and Authorizing the City Manager to Execute
Four (4) Separate Agreements for the Donation of Certain Abandoned and/or Unclaimed
Property with a Value of Less than $500.
RESOLUTION NO. 3356-2-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH ALLEN COMMUNITY OUTREACH, A NOT FOR PROFIT
ORGANIZATION, AUTHORIZING THE DONATION OF ITEMS OF ABANDONED AND
UNCLAIMED PERSONAL PROPERTY WITH A VALUE OF LESS THAN $500 00 TO ALLEN
COMMUNITY OUTREACH FOR THE PURPOSE OF DISTRIBUTING THE PROPERTY FOR
THE BENEFIT OF THE PUBLIC OR RESELLING THE PROPERTY IN ORDER TO FUND
COMMUNITY -ORIENTED PROGRAMS; PROVIDING A REPEALING CLAUSE; PROVIDING
A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
RESOLUTION NO. 3357-2-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH HOPE'S DOOR, A NOT FOR PROFIT ORGANIZATION,
AUTHORIZING THE DONATION OF ITEMS OF ABANDONED AND UNCLAIMED
PERSONAL PROPERTY WITH A VALUE OF LESS THAN $500 00 TO HOPE'S DOOR FOR
THE PURPOSE OF DISTRIBUTING THE PROPERTY FOR THE BENEFIT OF THE PUBLIC OR
RESELLING THE PROPERTY IN ORDER TO FUND COMMUNITY -ORIENTED PROGRAMS;
PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE, AND
PROVIDING AN EFFECTIVE DATE
RESOLUTION NO. 3358-2-16(RI: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY. TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE SAMARITAN INN, INC., A NOT FOR PROFIT
ORGANIZATION, AUTHORIZING THE DONATION OF ITEMS OF ABANDONED AND
UNCLAIMED PERSONAL PROPERTY WITH A VALUE OF LESS THAN $500.00 TO THE
SAMARITAN INN, INC. FOR THE PURPOSE OF DISTRIBUTING THE PROPERTY FOR THE
BENEFIT OF THE PUBLIC OR RESELLING THE PROPERTY IN ORDER TO FUND
COMMUNITY -ORIENTED PROGRAMS; PROVIDING A REPEALING CLAUSE; PROVIDING
A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
RESOLUTION NO. 3359-2-16(RI: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH VICTIM RELIEF MINISTRIES, INC., A NOT FOR PROFIT
ORGANIZATION, AUTHORIZING THE DONATION OF ITEMS OF ABANDONED AND
UNCLAIMED PERSONAL PROPERTY WITH A VALUE OF LESS THAN $500.00 TO VICTIM
RELIEF MINISTRIES, INC. FOR THE PURPOSE OF DISTRIBUTING THE PROPERTY FOR
THE BENEFIT OF THE PUBLIC OR RESELLING THE PROPERTY IN ORDER TO FUND
COMMUNITY -ORIENTED PROGRAMS, PROVIDING A REPEALING CLAUSE; PROVIDING
A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
8. Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate a One -Year Grant from the State of Texas, Office of the Governor, Criminal Justice
Division to Fund a Mental Health Coordinator.
RESOLUTION NO. 3360-2-16(RI: A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
ALLEN CITY COUNCIL
REGULAR
MEETING
FEBRUARY 23, 2016 PAGE 4
TERMINATE GRANT # 3047201 A GRANT FROM THE STATE OF TEXAS, OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A MENTAL
HEALTH COORDINATOR, IF AWARDED, AND PROVIDING FOR AN EFFECTIVE DATE.
9.
Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate a Grant from the State of Texas, Office of the Governor, Criminal Justice Division to
Fund Body Worn Cameras for Police Officers.
RESOLUTION NO. 3361-2-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
TERMINATE GRANT # 3047401 A GRANT FROM THE STATE OF TEXAS, OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR BODY WORN
CAMERAS FOR POLICE OFFICERS, IF AWARDED; AND PROVIDING FOR AN EFFECTIVE
DATE.
10.
Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate a One -Year Grant from the State of Texas, Office of the Governor, Criminal Justice
Division to Fund a Family Violence Investigation and Prevention Officer.
RESOLUTION NO. 3362-2-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
TERMINATE GRANT # 2780703 A GRANT FROM THE STATE OF TEXAS, OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A FAMILY
VIOLENCE INVESTIGATION AND PREVENTION OFFICER, IF AWARDED; AND
PROVIDING FOR AN EFFECTIVE DATE.
it.
Adopt a Resolution Accepting the Selective Traffic Enforcement Program (STEP) Grant from
the State of Texas, Department of Transportation, if Awarded.
RESOLUTION NO. 3363-2-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, AUTHORIZING AN AGREEMENT WITH THE
STATE OF TEXAS, TO ACCEPT THE TEXAS DEPARTMENT OF TRANSPORTATION
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT (GRANT # 2017-
ALLENPD-S-IYG-0045), AND PROVIDING AN EFFECTIVE DATE.
13.
Award Bid and Authorize the City Manager to Execute a Contract with NACC, Inc. in the
Amount of $72,900 for the Exchange Parkway Sidewalk Project and Establish a Project Budget
in the Amount of $85,000.
14.
Award Bid and Authorize the City Manager to Execute a Contract with Air Conditioning
Innovative Solutions (ACLS) in the Amount of $157,568.15 to Provide and Install New Fan
Power Box Heating and Coaling Units for the Municipal Courts/Parks & Recreation Building.
15.
Award Bid and Authorize the City Manager to Execute a Contract with WHECO Electric, Inc.
in the Amount of $279,000 for an Upgrade to the City's Water and Wastewater Supervisory
Control and Data Acquisition (SCADA) System and Establish a Project Budget in the Amount
!�7
of $390,000.
16.
Receive the Unaudited Financial Report for the Period Ending September 30, 2015.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2016 PAGE 5
1 17. Receive the Capital Improvement Program (CIP) Status Reports.
18. Receive the Summary of Property Tax Collections as of January 2016.
The motion carried
Mayor Terrell filed an Affidavit of Conflict of Interest with the City Secretary and abstained from the
discussion and action on Agenda Item 12
Mayor Pro Tem Caplinger proceeded with the following Agenda item.
12. Award Bid and Authorize the City Manager to Execute a One -Year Contract with Medical
Center of Plano for Medical Physical Evaluations for Incumbent Fire Department Personnel
for an Estimated Annual Expenditure of $63,200 with Four (4) One -Year Renewal Options.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted six (6) for and none (0) opposed to authorize the City Manager to execute a
one-year contract with Medical Center of Plano for Medical Physical Evaluations for
Incumbent Fire Department Personnel with an estimated annual expenditure of $63,200 with
four (4) one-year renewal options The motion carried
Mayor Terrell continued to the Regular Agenda.
Regular Agenda
19. CONTINUED ITEM - Conduct a Public Hearing and Adopt an Ordinance to Change the Base
Zoning from Agriculture Open Space to Single -Family Residential R-7, and Adopt a Concept
Plan, Development Regulations, and Building Elevations for a 74.601± Acre Portion of Planned
Development No. 105, Generally Located South of Bethany Drive and East of Brett Drive.
)Montgomery Farm Estates( Item Tabled to the March 22, 2016 Regular Meeting.
MOTION: Upon a motion made by Councilmember Sedlacek and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to remove this item from
the table and continue the Public Hearing.
Mayor Terrell announced that the Public Hearing was still open and asked anyone wishing to speak
for or against this item to do so at this time.
The following individuals spoke in opposition to the item'
Catie Brooks, 1360 Francie Way, Allen, Texas;
Major Thomas, 1246 Monica Drive, Allen, Texas; and,
Joel Gabrelow, 1359 Francic Way, Allen, Texas.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember
Obermeyer, the Council voted seven (7) for and none (0) opposed to continue the public
hearing on this item to the March 22, 2016, regular meeting. The motion carried
Mayor Terrell moved to Agenda Item 21
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2016
PAGE
21. Conduct a Public Hearing and Adopt an Ordinance Approving the City's Participation in the
Texas Enterprise Zone Program and Nominating Jack Henry & Associates, Inc., to the Office
of the Governor, Economic Development and Tourism as an Enterprise Zone Project.
Mayor Terrell opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3365-2-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, TEXAS, AUTHORIZING THE CITY'S PARTICIPATION IN THE TEXAS
ENTERPRISE ZONE PROGRAM PURSUANT TO THE TEXAS ENTERPRISE ZONE ACT,
CHAPTER 2303, TEXAS GOVERNMENT CODE (ACT), PROVIDING TAX INCENTIVES,
DESIGNATING A LIAISON FOR COMMUNICATION WITH INTERESTED PARTIES, AND
NOMINATING JACK HENRY & ASSOCIATES, INC., TO THE OFFICE OF THE GOVERNOR
ECONOMIC DEVELOPMENT & TOURISM THROUGH THE ECONOMIC DEVELOPMENT
BANK AS AN ENTERPRISE PROJECT, AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Councdmember Sedlacek and a second by Councilmember Herald,
the Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3365-2-16, as
previously captioned, approving the City's participation in the Texas Enterprise Zone
Program and nominating Jack Henry & Associates, Inc., to the Office of the Governor,
Economic Development and Tourism as an Enterprise Zone Project. The motion carried.
20. Conduct a Public Hearing and Adopt an Ordinance to Change the Base Zoning from
Townhome Residential to Single -Family Residential R-7, and Adopt a Concept Plan,
Development Regulations, Open Space Exhibit and Building Elevations for a 4.247± Acre
Portion of Tract C of Planned Development No. 98, Generally Located South of Ridgeview
Drive and West of Twin Creeks Drive. [Ridgeview Villas)
Mayor Terrell opened the public hearing and asked anvone wishing to speak for or against this item to
do so at this time.
The following individuals spoke in opposition to the item:
Tariq Hasan, 1526 Hennessey Drive, Allen, Texas; and
Ryan Wiersema, 1507 Riverdale Drive, Allen, Texas
With no one else speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3364-2-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY AMENDING THE DEVELOPMENT
REGULATIONS, ADOPTING A CONCEPT PLAN, AND ADOPTING BUILDING ELEVATIONS
FOR A PORTION OF TRACT 15 OF PLANNED DEVELOPMENT PD NO. 54, SAID PORTION
BEING 5.37± ACRES OF LAND IN THE CATHERINE PARSONS SURVEY, ABSTRACT
NUMBER 711, CITY OF ALLEN, COLLIN COUNTY, TEXAS, PROVIDING FOR A
CONFLICTS RESOLUTION CLAUSE, PROVIDING A SEVERABILITY CLAUSE; PROVIDING
A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
ALLEN CITY COUNCIL
REGULAR MEETING
FEBRUARY 23, 2016
PAGE 7
MOTION: Upon a motion by Councilmember Kizer and a second by Councilmember Oberaneyer, the
Council voted seven (7) for and none (0) opposed to adopt Ordinance No 3364-2-I6, as
previously captioned, to change the base zoning from Townhome Residential to Single -
Family Residential R-7, and adopt a concept plan, development regulations, open space
exhibit and building elevations for a 4 247± acre portion of Tract C of Planned Development
No 98, generally located south of Ridgeview Drive and west of Twin Creeks Drive. The
motion carried.
Other Business
22. Calendar.
• Through February 26, 2016 — Early Voting for the Democratic and Republican Primary Elections.
• March 1, 2016 — Election Day for the Democratic and Republican Primary Elections,
23. Items of Interest.
• Council wished happy birthday to Councilmember Herald's children, Sara and Andy
• Councilmember Brooks' daughter, Brittani has committed to attend Tusculum College
• Council congratulated the Allen High School Wrestling team on winning its 7" straight State UIL
Championship.
• Council announced that Allen was voted 41 place to raise a young family
• Council encouraged residents to attend the Sam Bass Train Robbery Re -Enactment and Collin
McKinney's birthday celebration at the Allen Heritage Center Train Depot on February 27, 2016.
• Council invited the public to attend the Annual Fire and Police Hockev game at the Allen Event
Center benefitting the Public Safety Recovery Fund.
Executive Session
The Executive Session was not held.
Adiournment
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adjourn the Regular Meeting of the
Allen City Council at 8 11 p m. on Tuesday, February 23, 2016 The motion carried.
These minutes approved on the 8" day of March 2016
APPROVED:
Stephen errell, MAYOR
ATTEST:
i
Shelley B. Geor'gc�RMC, CITY SECRETARY