Min - City Council - 2016 - 03/08 - RegularALLEN CITY COUNCIL
REGULAR MEETING
MARCH 8, 2016
Present:
Stephen Terrell, Mayor
Councilmembers:
Gary L. Caplinger, Mayor Pro Tem
Kurt Kizer
Ross Obermeyer
Joey Herald
Robin L. Sedlacek (absent)
Baine Brooks
City Staff:
Peter H. Vargas, City Manager
Shelli Siemer, Assistant City Manager
Eric Ellwanger, Assistant City Manager (absent)
Shelley B. George, City Secretary
Teresa Warren, Director, Public and Media Relations Office
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present, the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:30 p.m. on Tuesday, March 8, 2016, in the Council Conference Room of the
Allen City Hall, 305 Century Parkway, Allen, Texas.
• Introduction of George Chrisman, President of the Allen Community Development
• Update Regarding The Courses at Watters Creek Green Repairs
• Committee Updates from City Council Liaisons
• Questions on Current Agenda
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:52 p.m. on
Tuesday, March 8, 2016.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:03 p.m. on Tuesday, March 8, 2016, in the Council Chambers of the Allen City
Hall, 305 Century Parkway, Allen, Texas.
Pledee of Allegiance
Public Recognition
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH 8, 2016
1. Citizens' Comments.
PAGE 2
Ryan Wiersema, 1507 Riverdale Drive, Allen, Texas, spoke regarding trail safety on Watters Creek
Trail.
Jodi Hedgcoxe, 537 Cedar Elem Lane, Allen, Texas, spoke regarding a need for a Boys and Girls
Club in Allen.
2. Presentation of the Texas Municipal Library Directors Association (TMLDA) Achievement of
Library Excellence Award.
3. Presentation of the Allen Community Development Corporation (CDC) Annual Report by
George Chrisman, President.
Mayor Terrell removed the following agenda item from the Consent Agenda.
10. Authorize the City Manager to Execute a Five Year Lease of Xerox Copiers and Maintenance
Services with Denitech, a Dahill Office Technology Corporation, for an Annual Amount not to
Exceed $100,000 through the PACE Purchasing Cooperative Contract.
MOTION: Upon a motion made by Councilmember Obermeyer and a second by Councilmember
Herald, the Council voted six (6) for and none (0) opposed to adopt all remaining items on
the Consent Agenda as follows:
Approve Minutes of the February 23, 2016, Regular Meeting of the Allen City Council.
Adopt a Resolution Authorizing the City Manager to Apply For, Accept, Reject, Alter, or
Terminate a One -Year Grant from the State of Texas, Office of the Governor, Criminal Justice
Division to Fund a Use of Force Judgment Simulator.
RESOLUTION NO. 3365-3-16(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ALLEN, COLLIN COUNTY, TEXAS, TO APPLY FOR, ACCEPT, REJECT, ALTER, OR
TERMINATE GRANT # 3119401 A GRANT FROM THE STATE OF TEXAS, OFFICE OF THE
GOVERNOR, CRIMINAL JUSTICE DIVISION PROVIDING FUNDING FOR A USE OF FORCE
JUDGMENT SIMULATOR, IF AWARDED; AND PROVIDING FOR AN EFFECTIVE DATE,
6. Authorize the City Manager to Execute the Purchase of Sound, Lighting, Video, Production
and Stagehand Services for the Allen Event Center from Onstage, DJP, Gemini, Upstage
Center, Production Experience, Show Masters and Stage Corps for an Annual Amount Not to
Exceed $600,000 with the Option for Four One -Year Renewals.
7. Award Bid and Authorize the City Manager to Execute a Contract with SOI Group, Inc., for
the Construction of Orchards Park in an Amount Not to Exceed $596,298 and Establish a
Project Budget in the Amount of $698,258.
8. Award Bid and Authorize the City Manager to Execute a Contract with NACC Services, Inc.,
for the Annual On -Call Concrete Repair and Trail Maintenance Programs for an Amount Not
to Exceed $300,000 with the Option for Two One Year Renewals, and Award an Alternative
ALLEN CITY COUNCIL
REGULAR MEETING
MARCH S, 2016 PAGE 3
Contract with KT Contracting - Concrete Series, LLC, to be Utilized in the Event the Primary
Contractor is Unable to Fulfill Their Contractual Obligations.
9. Authorize the City Manager to Execute a Contract with Sprint Corporation for Cellular
Equipment and Service for an Average Annual Amount of $113,500 with Three (3) Optional
One -Year Renewals through the State of Texas Department of Information Resources (DIR)
Purchasing Program.
11. Authorize the City Manager to Sign a Memorandum of Understanding Between North Texas
Municipal Water District and the Cities of Allen, Frisco, McKinney, Plano, and Richardson
Regarding the Amended and Restated Regional Composting Program Interlocal Agreement.
12. Receive the Unaudited Financial Report for the Period Ending December 31, 2015.
The motion carried.
No action was taken on Item 10, Mayor Terrell continued to the Regular Agenda.
Regular Aeenda
13. Conduct a Public Hearing and Adopt an Ordinance Amending the Allen Land Development
1 Code Amending Definitions to Provide a Definition for Restaurant (No Drive-in or Through)
and by Amending Section 6.03.5 Establishing an Exception to the Distance Separation for
Certain Restaurants (No Drive-in or Through) or Restaurant (with Drive-through) From a
Church, School or Hospital, Subject to Certain Conditions.
Mayor Terrell opened the Public Hearing and asked anyone wishing to speak for or against this item
to do so at this time.
With no one speaking, Mayor Terrell closed the public hearing.
ORDINANCE NO. 3366-3-16: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING THE ALLEN LAND DEVELOPMENT
CODE, AS AMENDED, BY AMENDING APPENDIX A "DEFINITIONS" BY REPEALING THE
DEFINITION FOR "RESTAURANT OR CAFETERIA (NO DRIVE-IN SERVICE)," REPLACING
SAID DEFINITION WITH A NEW DEFINITION FOR `RESTAURANT (NO DRIVE-IN OR
THROUGH)" AND INCLUDING LANGUAGE CLARIFYING THAT SUCH RESTAURANTS
INCLUDE ESTABLISHMENTS THAT SELL ALCOHOLIC BEVERAGES SUBJECT TO
CERTAIN CONDITIONS; AND BY AMENDING SECTION 6.03.5 'RESTAURANTS WITH
FOOD AND BEVERAGE CERTIFICATES - GEOGRAPHIC LOCATIONS" BY ADDING A
NEW PARAGRAPH .5 ESTABLISHING AN EXCEPTION TO THE DISTANCE SEPARATION
CRITERIA IN PARAGRAPH 4 OF SAID SECTION FOR RESTAURANTS (NO DRIVE-IN OR
THROUGH) AND RESTAURANTS (WITH DRIVE-THROUGH) SUBJECT TO CERTAIN
CONDITIONS; PROVIDING A CONFLICTS RESOLUTION CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A SAVINGS CLAUSE; PROVIDING FOR
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND ($2,000) DOLLARS
FOR EACH OFFENSE; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION: Upon a motion made by Mayor Pre Tem Caplinger and a second by Councilmember Herald,
the Council voted six (6) for and none (0) opposed to approve the proposed amendments to
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MARCH 8, 2016 PAGE 4
the Allen Land Development Code. The motion carried.
Other Business
14. Calendar.
15. Items of Interest.
• Council recognized a Boy Scout from Troop #1299 in attendance as a requirement in eaming the
citizenship in community and communication merit badges.
Executive Session
The Executive Session was not held.
MOTION: Upon a motion made by Councilmember Herald and a second by Councilmember Brooks, the
Council voted six (6) for and none (0) opposed to adjourn the Regular Meeting of the Allen
City Council at 7:40 p.m, on Tuesday, March 8, 2016. The motion carried.
These minutes approved on the 22ntl day of March 2016.
APPOVED:
Step n Terrell, MAYOR
ATTEST:
Shellee, TRMC, CI SECRETARY
A