Min - City Council - 2019 - 09/24 - Regular ALLEN CITY COUNCIL
REGULAR MEETING
SEPTEMBER 24,2019
Present:
Stephen Terrell,Mayor
Councilmembers:
Gary L. Caplinger,Mayor Pro Tern
Kurt Kizer
Carl Clemencich
Lauren Doherty
Chris Schulmeister
Baine Brooks
City Staff:
Eric Ellwanger,City Manager
Tim Dentler,Assistant City Manager(absent)
Rebecca Vice,Assistant City Manager
Shelley B. George,City Secretary
Teresa Warren,Director,Public and Media Relations Office
Lauren Field,Deputy City Secretary
Pete Smith, City Attorney
Workshop Session
With a quorum of the Councilmembers present,the Workshop Session of the Allen City Council was called to
order by Mayor Terrell at 6:30 p.m. on Tuesday, September 24, 2019, in the Council Chambers of the Allen
City Hall, 305 Century Parkway,Allen,Texas.
1. Update Regarding the City Communications Plan.
2. Committee Updates from City Council Liaisons.
3. Questions on Current Agenda.
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 7:01 p.m. on
Tuesday, September 24,2019.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Terrell at 7:05 p.m. on Tuesday, September 24, 2019, in the Council Chambers of the Allen
City Hall, 305 Century Parkway,Allen,Texas.
Pledge of Allegiance
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Public Recognition
1. Citizen Comments.
2. Allen Economic Development Performance Overview and Update by Elizabeth Morris with
Insight Research Corporation.
Consent Agenda
MOTION: Upon a motion made by Councilmember Clemencich and a second by Councilmember Brooks,
the Council voted seven(7)for and none(0)opposed to adopt all items on the Consent Agenda
as follows:
3. Approve Minutes of the August 20, 2019, August 21, 2019,August 22, 2019, and September 14,
2019, City Council and Council Nominating Committee Meetings.
4. Approve Minutes of the September 10,2019,Regular City Council Meeting.
5. Adopt an Ordinance Amending Ordinance No.3653-4-19 to Correct a Scrivener's Error Relating
to the Designated Number for the Specific Use Permit Granted by Said Ordinance.
ORDINANCE NO. 3707-9-19: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, AMENDING ORDINANCE NO. 3653-4-19 BY
CORRECTING A SCRIVENER ERROR RELATING TO THE DESIGNATED NUMBER FOR THE
SPECIFIC USE PERMIT GRANTED BY SAID ORDINANCE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A CONFLICTS RESOLUTION CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
6. Adopt a Resolution Approving an Agreement with Linebarger Goggan Blair & Sampson, LLP,
for the Collection of Delinquent Taxes.
RESOLUTION NO.3708-9-19(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN,COLLIN COUNTY,TEXAS,APPROVING AN AGREEMENT FOR DELINQUENT TAX
COLLECTION WITH LINEBARGER GOGGAN BLAIR & SAMPSON; PROVIDING FOR
CERTAIN FINDINGS; AND PROVIDING AN EFFECTIVE DATE.
7. Authorize the City Manager to Execute a Contract with US Digital Designs,Inc.,for the Central
Fire Station Remodel and Expansion Project's Fire Alerting System in the Amount of$102,623.
8. Award Bid and Authorize the City Manager to Execute a Contract with DataProse, LLC, for
Utility Billing Printing,Mailing and Offset Printing Services in the Annual Amount of$225,000
with Four(4) Optional One-Year Renewals.
9. Award Bid and Authorize the City Manager to Execute a Contract with World Fiber
Technologies, LLC, for the Construction of the Bethany Drive and Heritage Parkway Traffic
Signal Improvement Project in the Amount of$247,345.
10. Award Bid and Authorize the City Manager to Execute a Contract with L.J. Design &
Construction,LLC,for the Construction of Twin Creeks Civic Space Renovation in the Amount
of$437,757.
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11. Award Bid and Authorize the City Manager to Execute a Contract with FS360, LLC, as the
Primary Vendor and KT Contracting—Concrete Series,LLC,and CI Pavement as the Secondary
Vendors for On-Call Repair and Trail Maintenance in the Annual Amount of$1,500,000 with
Two(2)Optional One-Year Renewals.
12. Award Bid and Authorize the City Manager to Execute the Purchase of Expanded Personal
Protective Equipment for Allen Fire Department Personnel from Casco Industries,Inc.and Delta
Industrial Service& Supply in the Amount of$145,000.
13. Authorize the City Manager to Execute the Purchase of Beverage Products from Andrews
Distributing for Retail Sale at Allen Event Center and The Courses at Watters Creek in the
Amount of$133,995.
14. Authorize the City Manager to Execute the Purchase of Food and Beverage Products from Ben
E. Keith for Retail Sale at the Allen Event Center and The Courses at Watters Creek in the
Amount of$216,300.
15. Authorize the City Manager to Execute the Purchase of Beverage Products from FinTech.net for
Retail Sale at Allen Event Center and The Courses at Wafters Creek in the Amount of$215,565.
16. Accept the Resignation of Ken Barry and Declare a Vacancy in Place No. 2 on the Board of
Adjustment/Building and Standards Commission/Sign Control Board.
The motion carried.
Mayor Terrell announced the Executive Session then recessed the Regular Agenda at 7:27 p.m.
Executive Session
In accordance with the Texas Government Code, the Allen City Council convened into Executive Session at
7:49 p.m. on Tuesday, September 24, 2019, in the Council Conference Room, 305 Century Parkway, Allen,
Texas, in order to discuss matters pertaining to:
21. Personnel Pursuant to Section 551.074 of the Texas Government Code—
Discuss Appointments to the Board of Adjustment, Building and Standards Commission, Community
Development Corporation, Economic Development Corporation, and Planning and Zoning
Commission.
The Executive Session adjourned at 9:20 p.m. on Tuesday, September 24,2019.
22. Reconvene and Consider Action on Items Discussed During Executive Session.
The Allen City Council reconvened into the Regular Meeting at 9:22 p.m. on Tuesday, September 24,
2019.The following action was taken on items discussed during Executive Session.
17. Appoint to Fill Expiring Terms and Vacancies on the Following Boards Commissions,
Committees and Corporations: Animal Shelter Advisory Committee, Board of
Adjustment/Building and Standards Commission/Sign Control Board, Central Business District
Design Review Committee, Community Development Corporation Board, Convention and
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Visitors Bureau Advisory Board, Economic Development Corporation Board, Keep Allen
Beautiful Board, Library Board, Parks and Recreation Board, Planning and Zoning
Commission,and Public Art Committee.
MOTION: Upon a motion by Councilmember Kizer and a second by Mayor Pro Tern Caplinger, the
Council voted seven (7) for and none (0) opposed to nominate the following individuals as
recommended by the Council Nominating Committee to the designated places on the respective
Boards, Commissions,and Corporations:
Animal Shelter Advisory Committee Expiration Date
Place No. 1 Dr.Alan Coffman September 30,2021
Place No. 3 (Staff Seat) Deborah Michnick September 30,2021
Place No. 5 Sharyn Brautigan King September 30,2021
Board of Adjustment/Building& Standards Commission/
Sign Board Expiration Date
Place No. 1 Bruce Howard September 30,2021
Place No. 2 Alex Evans September 30,2020 •
Place No. 3 Craig Gillis September 30,2021
Place No. 5 Sandeep Kathuria September 30,2021
Alt. Place No. 1 Gary Stocker September 30,2021
Central Business District Design Review Committee Expiration Date
Place No. 1 Doug Galletti September 30,2021
Community Development Corporation Expiration Date
Place No. 1 Shahmeen Khan September 30,2021
Place No. 3 Antoinette Vincent September 30,2021
Place No. 5 Stacy Gonzales September 30,2021
Convention and Visitors Bureau Advisory Board Expiration Date
Place No. 1 Kirk Arnold September 30,2021
Place No. 5 Kira Boone September 30,2021
Economic Development Corporation Expiration Date
Place No.4 Kristina Holcomb September 30,2022
Place No. 5 Tim Litinas September 30,2022
Keep Allen Beautiful Expiration Date
Place No. 1 Susan Ponder September 30,2021
Place No. 3 Rick Rude September 30,2021
Place No. 5 Ryan Smith September 30,2021
Place No. 7 Susan Kacines September 30,2021
Library Board Expiration Date
Place No. 1 Michelle Perry September 30,2021
Place No. 3 Laura Wooten September 30,2021
Place No. 5 Kimberly Hinton September 30,2021
Place No. 7 Rekha Mathai September 30,2021
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Parks and Recreation Board Expiration Date
Place No. 1 Michael Smiddy September 30,2021
Place No. 3 Terrance Thomas September 30,2021
Place No. 5 Victoria States September 30,2021
Place No. 7 Luke Hollingsworth September 30,2021
Planning and Zoning Commission Expiration Date
Place No. 1 Ben Trahan September 30,2021
Place No. 3 Stephen Platt Jr. September 30,2021
Place No. 5 Dan Metevier September 30,2021
Place No. 7 John Ogrizovich September 30,2021
Public Art Committee Expiration Date
Place No. 1 Tod Raines September 30,2021
Place No. 3 Ann Carroll September 30,2021
Place No. 5 Cristie Johnson September 30,2021
Place No. 7 Denise Gilbert September 30,2021
The motion carried.
18. Confirm Appointments of Councilmembers as Liaisons to City Boards and Commissions as
Nominated by Mayor Terrell.
Mayor Terrell made the following nominations:
Mayor Terrell Mayor's Committee
NCTCOG Regional 9-1-1 Advisory Committee,Member
Dallas Regional Mobility Coalition,Member
Regional Transportation Committee,Member
County Planning Board,Member
Allen Chamber of Commerce,Ex-Officio Member
Meals on Wheels of Collin County Advisory Board, Ex-Officio
Member
Heritage Village Ad Hoc Committee,Chair
Medical Center of Plano Board of Directors,Member
Texas Health Allen Board of Directors,Member
Mayor Pro Tem Caplinger Mayor's Committee,Member
NCTCOG Executive Board
CBD Design Review Committee, Council Liaison
North Texas Municipal Water District,Council Liaison
ACO Advisory Council,Council Liaison
Exchange Parkway Recreation Center Ad Hoc Committee,Member
Councilmember Kizer Council Finance/Audit Committee,Member
Council Nominating Committee,Member
Community Development Corporation,Board Member
Heritage Village Ad Hoc Committee,Member
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111 Councilmember Clemencich Council Nominating Committee,Member
Council Finance/Audit Committee,Member
Planning and Zoning Commission,Council Liaison
Parks and Recreation Board, Council Liaison
Councilmember Doherty Council Nominating Committee,Member
Keep Allen Beautiful,Council Liaison
Library Board,Council Liaison
Animal Shelter Advisory Committee, Council Liaison
Exchange Parkway Recreation Center Ad Hoc Committee,Member
Councilmember Schulmeister Council Finance/Audit Committee,Member
Council Nominating Committee,Member
Convention and Visitors Bureau Advisory Board,Place 3 Board
Member
Public Art Committee,Council Liaison
Board of Adjustment, Council Liaison
Building and Standards Commission,Council Liaison
Sign Control Board, Council Liaison
Councilmember Brooks Economic Development Corporation,Place 1 Board Member
Allen USA Advisory Committee,Member
MOTION: Upon a motion by Councilmember Doherty and a second by Councilmember Clemencich,the
Council voted seven (7) for and none (0) opposed to confirm the appointments of
Councilmembers as Board Liaisons as recommended by Mayor Terrell.The motion carried.
Other Business
19. Calendar.
• September 28—Heritage Guild Fundraiser
• October 1 —National Night Out in Allen.
• October 3 —Exchange Parkway Recreation Center Community Update Meeting, 6:00— 8:00 p.m.
at Senior Center.
20. Items of Interest.
• Council wished happy birthday to Mayor Terrell's granddaughter,Maisie Laine.
Adjournment
MOTION: Upon a motion made by Councilmember Doherty and a second by Councilmember Brooks,the
Council voted seven(7)for and none(0)opposed to adjourn the Regular Meeting of the Allen
City Council at 9:33 p.m. on Tuesday, September 24, 2019. The motion carried.
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These minutes approved on the 8th day of October 2019.
APPR
Stephen Terrell,MAYOR
ATTEST:
Shelley B.Ge e,T C,CITY SECRETARY