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O-632-9-85
ORDINANCE NO. 6 3 2- 9- 8 5 AN ORDINANCE OF THE CITY OF ALLEN, COLLIN COUNTY, TEXAS, APPROVING AND ADOPTING THE BUDGET AND SETTING APPROPRIATIONS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1985, AND TERMINATING SEPTEMBER 30,1986; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, following public notice duly posted and published in all things as required by law, public hearing was held on August 22, 1985, by and before the City Council of the City of Allen, the subject of which was the proposed budget of the City of Allen for Fiscal Year 1985-1986 submitted by the City Manager in accordance with provisions of the City Charter and state statutes; and, WHEREAS, public notice was duly posted and published in all things as required by law and a public hearing was held on September 10, 1985, by and before the City Council of the City of Allen, the subject of which was the proposed tax rate for the fiscal year 1985-1986; and, WHEREAS, at said public hearings, all interested persons were given the opportunity to be heard for or against any item or the amount of any item contained in said budget, and all interested persons were given the opportunity to be heard for or against the proposed tax rate and all said persons were heard, after which said public hearings were closed; and, WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the budget hereinafter set forth is proper and should be approved and adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, TEXAS: Section L Subject to the applicable provisions of the state law and City Charter, the City of Allen 1985-1986 Operating Budget, with appropriations set therein (a copy of which is attached hereto as Exhibit "A" and made a part hereof for all Ordinance No. 632-9-85 - Page 1 purposes), for the fiscal year beginning October 1, 1985, and terminating September 30, 1986, as filed and submitted by the City Manager, and adjusted by the City Council, containing estimates of resources and revenues for the year from all of the various sources, and the projects, operations, activities and purchases proposed to be undertaken during the year, together with the estimated costs thereof, and estimated amounts of all other proposed expenditures, is hereby approved and adopted. Section IL This ordinance shall be in full force and effect from and after its adoption. DULY PASSED AND APPROVED, this the 19th day of September 1985. APPROVED: Donald P.�RodiZbaug�hMa�yor, ATTEST: Marty Hendrix, City6secretary P D AS TO FORM: A. Don Crowder, ClirpXttorney Ordinance No. 6 3 2- 9- R 5 - Page 2 City of Atlen Honorable Mayor Donald P. Joe Farmer, Mayor Pro Tem J. M. McClure, Place 2 Rex Womack, Place 3 Jim Wolfe, Place 4 Jim Pendleton, Place 5 Gary Koch, Place 6 Gentlemen: December 13, 1985 Rodenbaugh and Councilmen Herein is the adopted Budget and Operating Program for the City of Allen for the period October 1, 1985 through September 30, 1986. This Budget and Operating Program provides appropriations for each of the operating departments of the general fund and the water and sewer fund; debt service for both.the general and the water and sewer funds; capital improvements funded through operating funds; and for the revenue sharing fund. The information contained in this document includes summary sheets for revenues, expenditures, debt service, and the revenue sharing budget. In addition, budget figures are provided on each line item for all departments including the prior year's actual expenditures, expenditures for the just completed operating budget, and approved expenditures for the current fiscal year. This document also con- tains a list of all authorized existing and new personnel by depart- ment and a detailed listing of capital outlay expenditures. The result of the adoption of this budget begins the implementation of several policies of significance for the City. As a result of the 56% increase in assessed value, the Council was able to sell $4,500,000 of general obligation bonds, provide for the establishment of larger reserves in the general fund, authorize the hiring of additional personnel in several departments and provide for a new Engineering Department and a new environmental inspection function within the Community Development Department. All of this was accomplished while maintaining the same tax rate as last year. One Butler Circle -Allen, Texm 75002.214/727 -9171 -Metro 214/424-7518 Page 2 Honorable Mayor and Councilmen December 13, 1985 In the Water and Sewer Department, charges from the North Texas Municipal Water District for treated water and sewage effluent treatment increased by 32%. In addition', Council sold revenue bonds in the amount of $2,800,000 for needed projects and authorized the staff to begin the review of water and sewer rates and the rate structure within the first quarter of this fiscal year. A detailed listing of the projects to be undertaken with the $4,500,000 of general obligation bonds and $2,800,000 of revenue bonds is attached. On behalf of all the employees of the City, I would like to express our appreciation for the opportunity to serve the citizens of Allen and look forward to a productive and successful year. Respectfully submitted, Jo McCarty JMcC/jm TABLE OF CONTENTS SUMMARIES PAGE Combined Summary . . . . . . . . . . . . . . . . . . . . 1 Revenue Projections - General Fund . . . . . . . . . . . 2 Revenue Projections - Water and Sewer. . . . . . . . . . 3 Expenditure Estimates . . . . . . . . . . . . . . . . . . 4 Projected Income Statements . . . . . . . . . . . . . . . 5 Tax Structure . . . . . . . . . . . . . . . . . . . . . . 6 Debt Service Fund . . . . . . . . . . . . . . . . . . . . 7 Revenue Sharing Budget . . . . . . . . . . . . . . . . . 8 Schedule of Bond Indebtedness . . . . . . . . . . . . . . 9 General Government . . . . . . . . . . . . . . . . . . . 10 City Administration . . . . . . . . . . . . . . . . . . . 14 GeneralItems . . . . . . . . . . . . . . . . . . . . . . 17 Police. . . . . . . . . . . . . . . . . . . . . . . . . 18 Engineering . . . . . . . . . . . . . . . . . . . . . . . 22 Parks and Recreation . . . . . . . . . . . . . . . . . . 24 Library. . . . . . . . . . . . . . . . . . . . . . . . . 28 Fire Protection . . . . . . . . . . . . . . . . . . . . . 31 Fire Prevention . . . . . . . . . . . . . . . . . . . . . 34 Community Development . . . . . . . . . . . . . . . . . . 37 Finance . . . . . . . . . . . . . . . . . . . . . . . . . 41 Public Works - Water . . . . . . . . . . . . . . . . 44 Public Works - Sewer . . . . . . . . . . . . . . . . . . 46 Utility Collections . . . . . . . . . . . . . . . . . . . 49 OPERATING BUDGET: GENERAL FUND WATER AND SEWER FUND CITY OF ALLEN COMBINED SUMMARY 1985-86 ACTUAL 1983-84 $1,983,368 1,019,606 DEBT RETIREMENT: GENERAL OBLIGATION $ 599,141 WATER AND SEWER REVENUE 292,650 C 001 701 SOURCE OF FUNDS: GENERAL FUND $2,626,261 WATER AND SEWER FUND 1,467,053 $4,093,314 - 1 - AMENDED 1984-85 $2,803,333 1,443,529 $4,246,862 PROPOSED 1985-86 $3,781,536 1,727,560 $5,509,096 $ 865,967 $1,203,052 304,600 499,501 $1,170,567 $1,702,553 $3,678,838 $5,147,475 2,310,315 2,411,093 $5,989,153 $7,558,568 CITY OF ALLEN REVENUE PROJECTION 1985-86 GENERAL FUND: ACTUAL AMENDED PROJECTED CATEGORY 1983-84 1984-85 1985-86 Current Taxes $1,290,761 Delinquent Taxes 47,047 Penalty & Interest 3,552 TP&L Franchise 158,476 Lone Star Gas Franchise 37,570 Southwestern Bell Franchise 11,321 Cablevision Franchise 4,243 Bank -Franchise Tax - Sales Tax 347,168 Solicitor's Permits 25 Animal Permits 2,592 Building Permits 193,378 Council Filing Fees 120 Police Fines and Forfeitures 90,000 Police Reports 337 Police Warrants 24,168 Library Fines 312 Softball - Basketball - Volleyball - Baseball - Soccer - Football - Summer Recreation 20,533 Swimming Pool - Admission - Swimming Pool - Swim Lessons - Ambulance Service 13,479 Garbage Collections 245,202 Sale of Materials 1,707 Miscellaneous 2,000 Reimbursements 6,828 Street Reimbursements 25,593 County Library Fund 1,038 Interest - Grants: Crime Prevention 12,312 Emergency Management - Information Systems - step Grant - Street Light Reimbursement - Transfer from Water & Sewer 86,500 $1,808,152 $1,599,280 24,276 30,000 9,510 6,500 201,336 255,270 36,832 40,500 9,887 12,000 6,197 6,500 7,377 8,000 496,286 669,600 165 500 6,528 7,000 320,981 391,000 80 120 145,000 121,500 504 550 27,924 - 453 908 15,190 16,770 2,498 2,760 1,449 1,800 1,294 1,400 1,636 1,740 200 200 11,300 16,750 - 29,400 - 7,000 15,812 18,440 338,133 442,129 129 345 5,950 10,000 22,038 51,334 4,150 5,200 18,500 25,000 18,154 10,018 917 - - 24,309 33,600 - 12,000 120,000 85,000 TOTAL: $2,626,261 $3,678,838 $3,944,423 - 2 - CITY OF ALLEN REVENUE PROJECTIONS 1985-86 WATER & SEWER FUND: - 3 - ACTUAL AMENDED PROJECTED CATEGORY 1983-84 1984-85 1985-86 Water Sales $ 875,913 $1,290,772 $1,355,820 Connects 50,775 57,397 57,936 Penalties 34,964 43,000 45,000 Reconnects 4,685 5,260 4,800 Damage Reimbursements 3,785 3,408 4,000 Development Fees - Water 129,517 243,794 175,000 Sale of Materials 705 416 600 Interest 30,461 14,000 15,000 Sewer Charges 410,797 527,684 661,377 Connections 350 955 1,560 Miscellaneous 18 - - Development Fees - Sewer 11,830 243,629 175,000 TOTAL: $1,553,553 $2,430,315 $2,496,093 TRANSFERS (86,500) (120,000) (85,000) TOTAL AVAILABLE: $1,467,053 $2,310,315 $2,411,093 - 3 - CITY OF ALLEN EXPENDITURE ESTIMATES 1985-86 GENERAL FUND: WATER AND SEWER FUND: Public Works - Water $ 584,711 $ 766,267 $ 864,266 Public Works - Sewer 331,354 565,589 726,605 Utility Collections 94,392 111,673 136,689 Audit Adjustment 9,149 - - TOTAL: $1,019,606 $1,443,529 $1,727,560 - 4 - ACTUAL AMENDED PROPOSED DEPARTMENT 1983-84 1984-85 1985-86 General Government $ 92,670 $ 86,517 $ 82,903 City Administration 130,666 106,076 142,369 General Items - 154,557 384,051 Police 757,720 861,953 961,817 Parks & Recreation 218,299 266,565 372,519 Library 67,306 83,515 93,623 Fire Protection 317,663 431,050 593,556 Fire Prevention 17,372 26,524 - Community Development 338,167 745,452 993,902 Finance 43,405 41,124 80,662 Engineering - - 76,134 TOTAL $1,983,268 $2,803,333 $3,781,536 WATER AND SEWER FUND: Public Works - Water $ 584,711 $ 766,267 $ 864,266 Public Works - Sewer 331,354 565,589 726,605 Utility Collections 94,392 111,673 136,689 Audit Adjustment 9,149 - - TOTAL: $1,019,606 $1,443,529 $1,727,560 - 4 - CITY OF ALLEN PROJECTED INCOME STATEMENTS FOR PERIOD ENDING SEPTEMBER 30, 1986 GENERAL FUND PROJECTED REVENUES $5,147,475 PROPOSED EXPENDITURES 3,781,536 ESTIMATED DEBT SERVICE 1,203,052 NET INCOME $ 162,575 WATER AND SEWER FUND PROJECTED REVENUES $2,411,093 PROPOSED EXPENDITURES 1,727,560 ESTIMATED DEBT SERVICE 499,501 NET INCOME $ 184,032 - 5 - CITY OF ALLEN TAX STRUCTURE 1985-86 ASSESSED VALUE - 1985 REVENUE AT $ .425 PER $100 VALUATION CONTRIBUTION TO DEBT SERVICE FUND CONTRIBUTION TO GENERAL FUND (97% COLLECTION RATE) TAX RATE DISTRIBUTION $671,010,556 2,851,795 1,203,052 1,599,280 RATIO PERCENT AMOUNT OPERATING FUND .2457104 57.81 $ 1,599,280 DEBT SERVICE FUND .1792896 42.19 1,203,052 .4250000 100.00 CITY OF ALLEN DEBT SERVICE FUND (GENERAL OBLIGATION BONDS) 1985-86 ESTIMATED ENDING BALANCE REVENUE @ .1792896 per $100 VALUE TOTAL FUNDS AVAILABLE DEBT SERVICE REQUIREMENT FY 1985-86 ESTIMATED ENDING BALANCE 9/30/86 iL• $ 274,472 1,203,052 1,477,524 1,368,052 $ 109,472 CITY OF ALLEN REVENUE SHARING BUDGET 1985-86 ESTI.MATED BALANCE 10/1/85 ESTIMATED REVENUES TOTAL AVAILABLE LESS BUDGETED EXPENDITURES ENDING BALANCE BUDGETED EXPENDITURES: Senior Citizens Police 49012 Engineering 49016 TOTAL EXPENDITURES Vehicles Office Equipment - 8 - $18,000 30,000 48,000 46,200 $ 1,800 $ 4,950 36,000 5,250 $46,200 CITY OF ALLEN DEBT SERVICE REQUIREMENTS 1985-86 BOND SERIES DATE OF ISSUE AMOUNT ISSUED RATE OF INTEREST MATURITY DATE BALANCE AS OF 10-1-85 REQUIRED PRINCIPAL 1985-86 REQUIRED INTEREST 1985-86 TOTAL REQUIREMENTS 1985-86 CITY OF ALLEN WATER & SEWER REVENUE BONDS: 1972 6-1-72 $1,500,000 6'% 6-1-03 $1,125,000 $ 40,000 $ 81,388 $ 121,388 1979 8-1-79 1,300,000 7 6-1-09 1,275,000 10,000 97,950 107,950 1981 6-1-81 500,000 12-12.75 6-1-05 490,000 10,000 60,663 70,663 TOTAL: $3,300,000 $2,890,000 $ 60,000 $240,001 $ 300,001 ESTIMATED DEBT REQUIREMENTS ON 1985 BONDS 199,500 TOTAL ESTIMATED REQUIREMENTS $ 499,501 1 VD CITY OFIALLEN GENERAL OBLIGATION BONDS: 1964 2-1-64 $ 50,000 4.75% 2-1-94 $ 41,000 $ 4,000 $ 1,853 $ 5,853 1965 6-1-65 100,000 4.75 6-1-95 45,000 4,000 2,149 6,149 1966 11-1-66 100,000 5.75 11-1-05 100,000 - 5,750 5,750 1976 5-1-76 500,000 7.00 7-1-96 335,000 25,000 25,900 50,900 1979 8-1-79 2,000,000 6.50 8-1-09 1,940,000 20,000 133,650 153,650 1981 5-1-81 2,000,000 10.00 5-1-99 1,850,000 75,000 185,000 260,000 1982 11-1-82 910,000 11.00 11-1-93 810,000 50,000 80,250 130,250 1984 8-1-84 1,970,000 10-13.00 8-1-99 1,920,000 50,000 214,250 264,250 TOTAL: $7,630,000 $7,041,000 $228,000 $648,802 $ 876,802 ESTIMATED DEBT REQUIREMENTS ON 1985 BONDS ESTIMATED USE OF INTEREST AND SINKING FUND BALANCE 491,250 (165,000) TOTAL ESTIMATED REQUIREMENTS $1,203,052 CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET - 10 - ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED GENERAL GOVERNMENT PERSONNEL SERVICES Manager's Salaries $22,700 $21,900 $17,100 $24,245 $23,195 FICA Expense 1,589 1,533 1,202 1,706 1,635 TMRS Expense 663 615 499 708 670 Workman's Comp. 53 35 22 33 50 Health Insurance 1,441 1,552 1,007 11510 1,511 SUBTOTAL 26,446 25,635 19,830 28,202 27,061 OPERATING EXPENSES Advertising 2,148 2,700 2,214 3,214 2,700 Codification - Ord. 3,000 2,000 1,502 1,502 2,500 Conferences & Training 1,273 1,300 783 1,183 2,100 Dues & Subscriptions 2,859 3,000 1,645 3,045 4,050 Electricity 1,319 2,000 619 1,019 1,479 Water Usage 30 33 - 33 308 302 Gas - Lone Star 459 406 365 406 Insurance 3,400 4,033 1,848 1,848 1,401 Miscellaneous 812 900 550 900 1,000 Postage & Freight 1,354 1,600 946 1,500 2,111 Printing & Reproduction 3,611 4,500 2,670 4,370 5,100 Rentals Telephone 65 906 - 509 - 1,249 - 1,873 1,662 Car Allowance 412 1,800 1,200 1,800 1,800 Professional Services 1,950 200 - 511 600 SUBTOTAL 23,598 24,981 15,591 23,204 27,113 SUPPLIES Office 1,843 1,300 1,351 1,651 1,600 Janitorial 265 96 210 315 250 Miscellaneous 1,442 1,400 1,847 2,347 2,500 Boards & Commissions - 500 401 551 600 SUBTOTAL 3,550 3,296 3,809 4,864 4,950 - 10 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-35 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED GENERAL GOVERNMENT (Cont.) Equipment Miscellaneous SUBTOTAL CONTRACT SERVICES Janitorial Comprehensive Plan City Maps City Flags SUBTOTAL LEGAL EXPENSE Legal - Retainer Attorney Fees - Other SUBTOTAL CITY COUNCIL EXPENSES Mayor Council Members Expenses Plaques, Awards, Procl. SUBTOTAL ELECTION EXPENSES Officials Supplies Advertising Printing & Reproduction Dues & Subscriptions Location Rental SUBTOTAL 91 99 14 204 9,788 22,500 2,000 34,288 15,397 100 15,497 600 720 2,199 319 3,838 425 122 97 122 26 792 1,500 194 1,194 1,298 350 106 131 150 1,350 300 1,325 1,448 1,538 1,538 1,538 1,538 - 14,620 14,620 - - - - 1,108 1,538 16,158 16,158 2,646 600 400 720 445 3,000 2,461 1,000 93 5,320 3,399 515 400 125 85 100 - 150 180 50 15 45 - 985 680 600 720 685 1,440 9,300 4,000 193 500 10,778 6,660 811 500 135 100 600 100 360 180 15 - 65 65 1,986 945 CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET - 12 - ACTUAL 1983-84 1984-85 EXPENDED 198_-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED GENERAL GOVERNMENT (Cont.) CAPITAL OUTLAY Office Equipment 271 - - - 3,080 Word Processing - - - - 91000 SUBTOTAL 271 - - - 12,080 AUDIT ADJUSTMENT (15,814) DEPARTMENT TOTALS $ 92,670 $ 63,605 $ 59,767 $ 86,517 $ 82,903 - 12 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - GENERAL GOVERNMENT PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME PART-TIME TEMPORARY POSITION/TITLE 1 Mayor 6 Councilmen 1 City Attorney 1 City Secretary NEW PROPOSED None CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49016 2 Bulletin Boards $ 150 49016 1 Calculator 80 49019 1 Micro Computer 9,000 49016 1 Work Station 2,850 - 13 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED CITY ADMINISTRATION PERSONNEL SERVICES Manager's Salaries $37,331 $36,000 $30,458 $43,198 $41,400 Clerical Salaries 30,170 29,085 21,615 31,089 30,784 Salary & Wages - 5,250 - 3,650 25,800 Overtime - - 71 100 100 FICA Expense 4,631 4,924 31667 5,411 6,784 TMRS Expense 1,929 1,977 1,523 2,289 2,832 Workman's Comp. 127 109 66 93 192 Health Insurance 3,456 4,073 2,525 3,764 4,555 SUBTOTAL 77,644 81,418 59,925 89,594 112,447 OPERATING EXPENSES Advertising 126 150 81 151 150 Conferences & Training 2,491 1,200 1,091 1,900 3,200 Dues & Subscriptions 665 1,100 534 784 1,150 Electricity 758 758 309 510 753 Water Usage 30 33 - 33 308 Gas - Lone Star 265 203 180 220 151 Insurance 501 599 168 599 964 Mileage 17 - 51 350 100 Miscellaneous 50 100 - - 100 Postage & Freight 490 560 305 480 551 Printing & Reproduction 2,139 2,250 1,216 1,716 1,977 Rentals 44 50 - 50 150 Telephone 1,128 1,972 1,249 1,973 1,662 Car Allowance 4,200 4,200 2,800 4,200 4,200 SUBTOTAL 12,904 13,175 7,984 12,966 15,316 SUPPLIES Office 1,095 1,200 713 1,113 1,400 Miscellaneous 100 100 - - 100 SUBTOTAL 1,195 1,300 713 1,113 1,500 - 14 - Office Equipment SUBTOTAL AUDIT ADJUSTMENT DEPARTMENT TOTALS CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET 1983-84 CLASSIFICATION ACTUAL CITY ADMINISTRATION (Cont.) 1984-85 MAINTENANCE BUDGETED Building 50 Equipment 450 Miscellaneous 40 SUBTOTAL 540 CONTRACT SERVICES 651 750 Janitorial - SUBTOTAL - CAPITAL OUTLAY 549 Office Equipment SUBTOTAL AUDIT ADJUSTMENT DEPARTMENT TOTALS CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET 480 - 480 - 38,383 $130,666 $ 97,773 $ 69,171 - 15 - 480 480 672 672 769 769 10,888 10,888 $106,076 $142,369 ACTUAL 1984-85 EXPENDED 1984-85 1985-86 BUDGETED MAY 1985 AMENDED PROPOSED 600 198 600 649 750 351 651 750 50 - - 50 1,400 549 1,251 1,449 480 - 480 - 38,383 $130,666 $ 97,773 $ 69,171 - 15 - 480 480 672 672 769 769 10,888 10,888 $106,076 $142,369 CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - CITY ADMINISTRATION PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME PART-TIME TEMPORARY POSITION/TITLE 1 City Manager 1 Administrative Assistant 1 Secretary II 1 Receptionist NEW PROPOSED None CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49016 Desk $ 500 49016 Credenza 350 49016 Chair 400 49016 File Cabinet 288 49016 2 Side Chairs 270 49016 Calculator 80 49016 Word Processor 9,000 16 1983 -?4 CLASSIFICATION ACTUAL GENERAL ITEMS OPERATING EXPENSES CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1984-85 EXPENDED 1984-85 1985-86 BUDGETED MAY 1985 AMENDED PROPOSED Professional Services $ - $ 5,000 $ 1,075 SUBTOTAL - 51000 1,075 CONTRACT SERVICES Audit Tax Service AISD Central Appraisal Computer Costs Master Plan SUBTOTAL LEGAL EXPENSE Retainer SUBTOTAL MISCELLANEOUS Contingency Payroll Reserve Copier Costs Capital Imp. Program - 15,000 16,000 - 35,000 31,518 - 22,263 5,437 - 30,000 - - 40,000 50,329 142,263 103,284 16,100 10,854 16,100 10,854 - 10,000 - 146,867 - 3,500 1,250 - 225 SUBTOTAL - 160,367 1,475 DEPARTMENT TOTALS S - $323,730 $116,688 - 17 - $ 1,075 $ 10,000 1,075 10,000 16,000 17,000 46,000 50,000 22,263 24,021 - 47,000 50,389 - 134,652 138,021 16,100 17,300 16,100 17,300 24,000 - 192,000 2,730 2,730 2,730 218,730 $154,557 $384,051 CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED POLICE DEPARTMENT PERSONNEL SERVICES Manager's Salaries $ 32,458 $ 31,080 $ 25,717 $ 37,277 $ 34,680 Clerical Salaries 85,467 83,048 67,657 98,681 105,507 Public Safety Salaries 349,633 375,951 284,321 416,803 445,624 Animal Control - - 4,670 14,162 29,826 Overtime 18,626 14,000 35,061 45,061 53,600 Part Time Salary 292 500 - 100 300 IRS Levy on Wages 2,366 - - - - FICA Expense 33,188 34,103 29,623 41,915 43,821 TMRS Expense 13,850 13,852 12,300 17,464 17,961 Workman's Comp. 12,059 13,131 5,264 10,126 17,452 Health Insurance 31,035 34,449 20,399 33,020 41,078 SUBTOTAL 578,974 600,114 485,012 714,609 789,849 OPERATING EXPENSES Advertising 146 200 32 213 300 Conferences & Training 2,427 3,520 1,997 2,997 5,500 Court Cost/Jury Fees 13,092 14,000 10,153 16,841 500 Dues & Subscriptions 263 250 34 254 300 Electricity 2,449 2,700 1,302 2,202 2,700 Gas - Lone Star 350 350 225 265 294 Insurance 6,519 6,871 10,009 10,509 7,107 Mileage 567 500 428 578 600 Miscellaneous 64 250 61 161 200 Postage & Freight 407 800 308 468 551 Printing & Reproduction 2,775 3,000 4,522 4,922 5,000 Rentals 234 100 - 100 100 Telephone 5,200 5,100 4,759 7,134 7,500 Car Allowance 4,704 3,600 2,400 3,600 3,600 Professional Services 1,031 2,000 726 1,026 1,200 Out of Town Warrants 24,168 25,000 17,282 27,954 - Police Prof. Liability 1,750 1,751 - 4,395 Crime Prevention 93 1,500 (128) 872 1,500 SUBTOTAL 66,239 71,492 54,110 80,096 41,347 - 18 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET 19 ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED POLICE DEPARTMENT (Cont.) SUPPLIES Office 3,052 3,000 2,903 4,344 4,000 Janitorial 50 100 45 65 100 Animal 2,164 3,000 3,264 3,864 5,467 Clothing & Uniform Allow. 3,672 3,500 1,958 2,658 4,700 Fuel, Oil & Lubricants 18,900 20,114 12,815 19,215 23,750 Miscellaneous 76 500 157 307 350 Small Tools & Equipment 1,270 3,240 1,871 2,871 3,000 SUBTOTAL 29,184 33,454 23,013 33,324 41,367 MAINTENANCE Building 141 500 320 480 500 Equipment 5,156 5,500 7,156 8,156 7,000 Miscellaneous 25 100 - 50 100 SUBTOTAL 5,322 6,100 7,476 8,686 7,600 CONTRACT SERVICES Janitorial 3,100 3,100 2,056 3,100 3,100 Racal Milgo 1,697 1,940 989 1,609 1,200 SUBTOTAL 4,797 5,040 3,045 4,709 4,300 LEGAL EXPENSE Attorney Fees - Other 2,748 - 535 685 - Municipal Judge 3,600 3,600 2,400 3,600 3,600 SUBTOTAL 6,348 3,600 2,935 4,285 3,600 RESTITUTION REIMB. Restitution Reimb. 144 - - - - SUBTOTAL 144 - - - - OTHER SERVICES Prisoner's Keep 1,697 2,50.Q 319 619 1,200 SUBTOTAL 1,697 2,50Q 319 619 1,200 19 [CATION POLICE DEPARTMENT (Cont.) VEHICLE MAINTENANCE CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED Vehicle Maintenance 10,977 11,500 9,399 11,399 11,500 SUBTOTAL 10,977 11,500 9,399 11,399 11,500 CAPITAL OUTLAY Buildings 500 - - - 10,000 Cars & Trucks 21,380 - - - - Office Equipment 37,209 - - - 49,804 Radio Equipment 949 - 4,226 4,226 1,250 SUBTOTAL 60,038 - 4,226 4,226 61,054 AUDIT ADJUSTMENT (6,000) DEPARTMENT TOTALS $757,720 $733,800 $589,535 $861,953 $961,817 - 20 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - POLICE PERSONNEL AUTHORIZATIONS -_nw FULL-TIME PART-TIME 1 1 3 13 1 1 4 2 1 1 NEW PROPOSED 1 2 1 CAPITAL OUTLAY TEMPORARY POSITION/TITLE Chief Lieutenant Sergeants Patrolmen Juvenile Officer Court Clerk Communication Technicians Animal Control Officer Secretary Municipal Judge Sergeant 4/1/86 Patrolmen 1/1/86 & 6/1/86 Clerk 12/1/85 ACCOUNT NO. DESCRIPTION COST 49011 49012 49016 49016 49016 49016 49016 49016 49017 * Revenue Sharing 1 Portable Building $10,000 3 Replacement Vehicles 36,000* Computer Hardware & Software 47,632 1 Citation Cabinet 480 3 File Cabinets 555 1 Key Tray 65 1 Chair 177 1 Typewriter 895 Radar 1,250 - 21 - , CLASSIFICATION ENGINEERING DEPARTMENT PERSONNEL SERVICES Manager's Salaries Clerical Salaries Salaries and Wages FICA Expense TMRS Expense Health Insurance Workman's Comp. SUBTOTAL OPERATING EXPENSES Conferences & Training Dues & Subscriptions Postage & Freight Telephone Car Allowance SUBTOTAL SUPPLIES Office Miscellaneous SUBTOTAL Equipment SUBTOTAL CAPITAL OUTLAY Office Equipment SUBTOTAL DEPARTMENT TOTALS CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED - 22 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - ENGINEERING PERSONNEL AUTHORIZATIONS CURRE':T FULL -TIRE PART-TIME TEMPORARY POSITION/TITLE NEW PROPOSED 1 Engineer 11/1/85 1 Secretary 12/1/85 1 Public Works Inspector 1/1/86 CAPITAL OUTLAY ACCOUNT NO. 49016 * Revenue Sharing DESCRIPTION Office Equipment - 23 - COST $5,250* CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED PARKS AND RECREATION PERSONNEL SERVICES Manager's Salaries $ 27,349 $ 27,408 $ 22,566 $ 32,726 $ 30,480 Clerical Salaries 5,566 8,401 5,650 8,268 15,750 Salary and Wages 74,316 91,614 55,166 85,475 98,000 Overtime 3,092 2,500 1,550 4,050 3,500 Part Time Salary 13,818 23,660 1,617 22,453 46,530 FICA Expense 8,162 10,727 6,087 10,713 14,200 TMRS Expense 3,361 3,581 2,498 3,848 4,600 Workman's Comp. 3,065 3,697 1,250 3,057 6,457 Health Insurance 6,717 81008 4,315 6,997 9,146 SUBTOTAL 145,446 179,596 100,699 177,587 228,663 OPERATING EXPENSES Advertising 220 220 178 220 750 Conferences & Training 705 11000 778 11000 1,600 Dues & Subscriptions 138 290 477 477 500 Electricity 6,000 6,417 3,731 5,917 11,174 Water Usage 4,200 6,528 2 6,530 10,465 Gas - Lone Star 528 431 357 431 302 Insurance 2,750 3,600 1,211 3,600 4,240 Mileage 590 600 230 530 700 Miscellaneous 205 200 21 200 200 Postage & Freight 466 500 402 452 551 Printing & Reproduction 474 500 770 870 1,232 Rentals 1,501 1,600 397 2,497 2,600 Summer Youth Program 1,500 2,000 577 2,627 3,000 Telephone 1,246 2,100 1,249 1,994 2,062 Car Allowance 3,000 3,000 2,000 3,000 3,000 Professional Services 84 - 84 211 - Referees 16,130 - - - - Softball Expenses - 11,550 5,321 14,470 15,190 Basketball Expenses - 2,100 2,628 2,628 2,760 Volleyball Expenses - 1,260 840 1,085 1,800 - - 5,000 Pool Instructors - - SUBTOTAL 39,737 43,896 21,253 48,739 67,126 - 24 - 1983-84 CLASSIFICATION ACTUAL PARKS AND RECREATION (Cont.) SUPPLIES Office Janitorial Medical & Chemical Agricultural Clothing & Uniform Allow. Mechanical Fuel, Oil & Lubricants Miscellaneous Small Tools-& Equip. Recreation Minor Equip. Pool Supplies SUBTOTAL MAINTENANCE Building Equipment Miscellaneous Ground Sprink. System Radio Landscaping Ballfield Clay Ballfield Maintenance Pool Maintenance SUBTOTAL CONTRACT SERVICES Janitorial Sanitation SUBTOTAL VEHICLE MAINTENANCE $ 1,000 300 5,000 1,899 329 3,836 299 1,323 13,986 CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET 1984-85 BUDGETED $ 1,000 300 8,000 2,000 350 4,500 250 1,200 17,600 ACTUAL EXPENDED MAY 1985 $ 1,008 229 1,472 975 39 2,298 266 1,290 3 7,580 1984-85 AMENDED $ 1,100 300 3,072 1,675 239 4,748 266 1,290 3 12,693 1985-86 PROPOSED $ 1,500 300 4,500 5,000 2,710 350 6,855 300 1,500 1,000 24,015 300 1,630 223 500 1,500 1,500 2,000 1,882 5,282 4,500 1,562 1,500 528 1,000 1,500 1,670 2,000 198 1,250 2,000 350 400 38 38 250 1,121 1,250 1,096 1,300 1,500 3,000 1,800 740 1,490 1,800 - 2,200 1,897 2,200 2,200 - - - - 2,500 9,503 12,780 6,602 13,060 17,750 -- 1,634 - 1,634 1,538 3,631 3,600 2,242 4,200 4,200 3,631 5,234 2,242 5,834 5,738 Vehicle Maintenance 2,000 2,000 SUBTOTAL 2,000 2,000 - 25 - 1,629 2,000 1,600 1,629 2,000 1,600 CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET 1983-84 1984-85 CLASSIFICATION ACTUAL BUDGETED PARKS AND RECREATION (Cont.) CAPITAL OUTLAY Cars & Trucks Office Equipment Radio Equipment Implements SUBTOTAL AUDIT ADJUSTMENT DEPARTMENT TOTALS ACTUAL EXPENDED MAY 1985 6,652 3,029 - 6,652 3,029 3,996 $218,299 $267,758 $143,034 - 26 - 1984-85 1985-86 AMENDED PROPOSED 8,900 650 - 750 6,652 17,327 6,652 27,625 $266,565 $372,519 CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - PARKS AND RECREATION PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME PART-TIME TEMPORARY POSITION/TITLE 1 Director 1 Recreation Supervisor 1 Foreman 1 Secretary 1 Proaram,Coordinator 5 3 Maintenance Workers 10 Recreation Leaders NEW PROPOSED 1 l(Delete) Secretary 10/1/85 1 Pool Manager 7 Lifeguards CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49012 Ton Pickup $6,500 49012 1 Tractor (Lease/Purchase) 2,400 49016 1 Chair 162 49016 1 File Cabinet 288 49016 1 Chair 200 49017 1 Radio 750 49021 1 Batwing Mower 15' 8,000 49021 1 Reel Mower 800 49021 1 Sprayer 1,500 49021 1 Weed Trimmer 375 49021 Miscellaneous Implements 6,652 - 27 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET - 28 - ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED LIBRARY PERSONNEL SERVICES Manager's Salaries $ 21,454 $ 20,292 $ 16,840 $ 23,745 $ 26,623 Clerical Salaries 14,148 13,380 10,813 15,244 13,380 Overtime - - - 150 250 Part Time Salary 6,022 9,772 5,963 9,772 12,452 FICA Expense 2,872 3,041 2,375 3,460 3,715 TMRS Expense 1,126 1,125 944 1,529 1,348 Workman's Comp. 235 104 139 183 200 Health Insurance 2,207 2,199 11518 2,073 1,534 SUBTOTAL 48,064 49,913 38,592 56,156 59,502 OPERATING EXPENSES Advertising - 50 5 50 100 Purchases from Donation 55 - 205 213 - Conferences & Training 600 500 295 500 750 Dues & Subscriptions 121 150 154 154 175 Electricity 1,230 1,400 445 900 900 Expense Allowance 99 99 7 99 100 Water Usage 80 70 - 70 71 Gas - Lone Star 1,077 1,185 794 1,184 1,000 Insurance 674 1,142 105 1,142 4,318 Mileage 100 150 26 146 200 Miscellaneous 50 100 19 99 100 Postage & Freight 463 320 305 465 551 Printing & Reproduction 75 100 286 429 450 Rentals 240 275 242 242 250 Telephone 900 11000 1,222 1,622 1,662 Professional Services 40 50 45 45 50 SUBTOTAL 5,804 6,591 4,155 7,360 10;677 SUPPLIES Office 600 700 754 1,004 1,000 Periodicals 11000 1,100 980 1,100 1,500 - 750 Miscellaneous - - - SUBTOTAL 1,600 1,800 1,734 2,104 3,250 - 28 - - 29 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED LIBRARY (Cont.) MAINTENANCE Building 11000 11000 11008 11108 1,200 Equipment 300 300 332 332 300 Miscellaneous 115 150 - 276 100 SUBTOTAL 1,415 1,450 1,340 1,716 1,600 CONTRACT SERVICES Janitorial 1,944 1,944 1,296 1,944 1,944 SUBTOTAL 1,944 1,944 1,296 1,944 1,944 LIBRARY BOOKS City Fund 6,000 6,600 4,617 6,600 7,400 County Fund 2,689 4,150 2,832 4,150 5,200 SUBTOTAL 8,689 10,750 7,449 10,750 12,600 CAPITAL OUTLAY Buildings 3,333 3,333 833 3,333 3,300 Office Equipment - - 152 152 750 SUBTOTAL 3,333 3,333 985 3,485 4,050 AUDIT ADJUSTMENT (3,543) DEPARTMENT TOTALS $ 67,306 $ 75,781 $ 55,551 $ 83,515 ,$ 93,623 - 29 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - LIBRARY PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME PART-TIME 1 1 2 NEW PROPOSED 1 CAPITAL OUTLAY TEMPORARY POSITION/TITLE Director Library Technician 1 Library Page Library Aides ACCOUNT NO. DESCRIPTION 49011 1 Building 49016 1 Chair 49016 1 Card Catalog 49016 1 35 mm Camera 49016 1 Literature Rack 49016 1 Paper Cutter -30- Children's Librarian COST $3,333 162 200 200 100 70 CLASSIFICATION FIRE PROTECTION PERSONNEL SERVICES Manager's Salaries Clerical Salaries Public Safety Salaries Overtime Part Time Salary FICA Expense TMRS Expense Workman's Comp. Health Insurance SUBTOTAL OPERATING EXPENSES Advertising Conferences & Training Dues & Subscriptions Electricity Expense Allowance Water Usage Gas - Lone Star Insurance Mileage Miscellaneous Postage & Freight Printing & Reproduction Telephone Professional Services Code Enforcement Car Allowance SUBTOTAL SUPPLIES Off ice Janitorial Medical & Chemical Clothing & Uniform CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED $ 16,880 $ 28,416 $ 15,941 $ 27,381 $ 34,320 7,091 13,620 10,233 15,125 15,684 174,709 217,476 158,548 239,035 342,951 268 2,000 3,863 3,863 3,000 7,920 7,320 5,709 8,349 - 14,258 19,773 13,663 20,663 28,056 5,958 8,005 5,673 8,500 11,559 3,062 4,044 1,389 2,868 6,088 12,031 18,186 10,835 17,222 24,422 242,177 318,840 225,854 343,006 466,080 90 100 - 100 200 3,001 3,500 674 3,500 4,800 70 100 135 135 500 5,179 5,500 3,401 4,771 7,990 661 700 - 700 2,083 4,642 5,000 2,949 3,749 3,512 10,845 13,525 7,783 11,674 21,051 500 550 714 714 800 411 160 305 457 1,000 252 400 592 888 1,500 2,385 1,460 2,548 3,538 3,419 18,750 20,200 13,300 19,950 20,000 - - - - 750 - - - - 2,400 46,786 51,195 32,401 50,176 70,005 599 700 568 852 1,500 599 600 544 816 900 1,793 2,500 900 1,900 2,500 2,639 3,000 2,029 2,529 4,500 - 31 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET - 32 - ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED THAY 1985 AMENDED PROPOSED FIRE PROTECTION (Cont.) SUPPLIES (Cont.) Fuel, Oil & Lubricants 3,907 4,300 3,249 4,509 51000 Miscellaneous 499 700 365 548 700 Chemical Spills - 11000 1,006 1,006 1,500 Small Tools & Equip. 601 600 72 272 600 SUBTOTAL 10,637 13,400_ 8,733 12,432 17,200 MAINTENANCE Building 4,499 4,500 5,049 6,549 4,500 Equipment 2,345 2,500 1,114 1,671 2,500 Miscellaneous - 250 - - 250 Landscaping 199 250 30 250 250 SUBTOTAL 7,043 7,500 6,193 8,470 7,500 VEHICLE MAINTENANCE Vehicle Maintenance 4,813 5,000 3,511 5,266 5,000 SUBTOTAL 4,813 5,000 3,511 5,266 5,000 CAPITAL OUTLAY Cars & Trucks ` - 10,000 - 10,000 15,153 Improvements - 1,700 - 1,700 - - - 9,400 Machinery & Equip. - - - - 2,393 Office Equipment - - 825 Radio Equipment 6,964 - - SUBTOTAL 6,964 11,700 - 11,700 27,771 AUDIT ADJUSTMENT (757) DEPARTMENT TOTALS $317,663 $407,635 $276,692 $431,050 $593,556 - 32 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - FIRE PROTECTION PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME PART-TIME TEMPORARY POSITION/TITLE 1 Fire Chief 1 Fire Marshall/Training 1 Secretary 12 1 Fire Fighters NEW PROPOSED 5 1(Delete) Fire Fighters 2 - 10/1/85 3 - 4/1/86 Fire Fighter CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49012 Ambulance (Lease/Purchase) $15,153 49015 Cascade System 4,000 49015 2 Air Pacs 3,500 49015 Nozzle 1,150 49015 Suction 400 49015 Life Rope 350 49016 Chairs (Station 2) 2,000 49016 1 Desk 393 49017 walkie Talkies 825 - 33 - CLASSIFICATION FIRE PREVENTION PERSONNEL SERVICES 1983-84 ACTUAL CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET Manager's Salaries $ 8,772 Public Safety Salaries 1,500 Part Time Salary - FICA Expense 693 TMRS Expense 288 Workman's Comp. 207 Health Insurance - SUBTOTAL 11,460 OPERATING EXPENSES 680 - Advertising 28 Code Enforcement 377 Conferences & Training 1,846 Dues & Subscriptions 110 Electricity 90 Water Usage - Gas - Lone Star - Insurance - Mileage 175 Miscellaneous 100 Postage & Freight 405 Printing & Reproduction 301 Telephone 750 Car Allowance 2,588 Professional Services 251 SUBTOTAL 7,021 SUPPLIES Office 368 Clothing & Uniforms 250 Miscellaneous 116 Small Tools & Equipment SUBTOTAL 734 50 ACTUAL - - 1984-85 EXPENDED 1984-85 1985-86 BUDGETED MAY 1985 AMENDED PROPOSED $ 8,700 $ 4,716 $ 8,616 $ - 2,000 80 1,040 - 749 337 680 - 291 138 251 - 163 115 175 - _ - 135 - 11,903 5,386 10,897 - 50 - - - 400 - - - 1,500 807 807 - 135 - - - 200 209 332 - 88 - - 100 - 8 250 59 89 - 225 - 320 - 100 18 18 - 450 305 505 - 400 428 684 - 800 1,222 1,948 - 2,400 900 1,300 - 275 27 27 7,373 3,975 6,038 - 400 433 433 - 350 - - 150 - - 150 - - 1,050 433 433 - 34 - CLASSIFICATION FIRE PREVENTION (Cont.) MAINTENANCE Building Equipment Miscellaneous SUBTOTAL CAPITAL OUTLAY Office Equipment Sirens SUBTOTAL AUDIT ADJUSTMENT DEPARTMENT TOTALS CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-55 EXPENDED 1984-85 1985-86 ACTUAL BUDGE --ED MAY 1985 AMENDED PROPOSED - 800 - - - 1,100 1,250 156 156 - 83 100 - - - 1,183 2,50 156 156 - 194 - - - - - 91000 - 91000 - 194 91000 - 9,000 - (3,220) $ 17,372 $ 31,476 $ 9,950 $ 26,524 $ - - 35 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - FIRE PREVENTION PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME PART-TIME TEMPORARY POSITION/TITLE 1 Fire Marshal/Civil Defense Director 1 Inspector NEW PROPOSED (1) Delete Fire Marshal/Civil Defense Director (1) Delete Inspector CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST None - 36 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED COMMUNITY DEVELOPMENT Manager's Salaries $ 31,283 $ 30,240 $ 24,660 $ 35,760 $ 59,532 Clerical Salaries 14,242 25,950 - 8,065 29,664 Salam & Wages 106,373 165,949 128,536 179,738 206,274 Overtime 1,756 2,100 2,354 2,654 2,500 FICA Expense 10,631 14,797 10,940 15,895 21,032 TMRS Expense 4,408 6,193 4,542 6,580 8,609 Workman's Camp. 5,575 6,677 2,404 4,705 16,861 Health Insurance 8,450 12,542 8,286 12,817 19,212 SUBTOTAL 182,718 264,548 181,722 266,214 363,684 OPERATING EXPENSES Advertising 394 600 112 362 500 Elec./Street Lights 45,500 59,000 38,550 61,550 85,000 Conferences & Training 882 1,600 1,063 1,413 1,750 Dues & Subscriptions 529 850 663 813 1,000 Electricity 3,595 3,282 967 1,451 1,332 Water Usage 60 63 - 45 397 Gas - Lone Star 728 533 559 839 471 Insurance 1,856 3,597 2,221 3,331 7,255 Mileage - 300 104 204 400 Miscellaneous 1,172 300 - 200 300 Postage & Freight 843 640 392 588 551 Printing & Reproduction 3,158 3,000 1,608 2,808 5,000 Telephone 2,559 2,671 1,464 2,196 1,662 Car Allowance 9,500 10,800 7,200 10,800 16,550 Professional Services - - 97 97 - P & Z Conf. & Training - - 65 65 - SUBTOTAL 70,776 87,236 55,065 86,762 122,168 SUPPLIES Office 1,773 2,300 1,676 2,276 2,800 Janitorial 276 310 229 343 350 Medical & Chemical 103 100 18 38 100 Clothing & Uniforms 1,115 1,500 1,188 1,740 2,216 Fuel, Oil & Lubricants 2,976 4,037 3,140 4,829 6,923 Miscellaneous 712 750 672 750 750 Small Tools & Equip. 2,348 2,500 2,758 3,000 3,000 SUBTOTAL 9,303 11,497 9,681 12,976 16,139 - 37 - 1983-84 CLASSIFICATION ACTUAL COMMUNITY DEVELOPMENT (Cont.) Dutluiiiy Equipment Miscellaneous Radio Asphalt Rock,Sand,Gravel Sealer & Tac Oil SUBTOTAL CONTRACT SERVICES CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1984-85 EXPENDED BUDGETED MAY 1985 1984-85 1985-86 AMENDED PROPOSED 275 3,248 262 1,3 62 2,028 1,865 2,200 2,122 2,622 3,000 58 - - - - - 200 53 103 300 11,004 12,000 6,934 8,934 7,500 3,232 5,000 5,632 5,932 6,000 3,900 4,500 185 885 2,000 20,334 27,148 15,188 20,238 20,828 Subdivision Engineering 17,099 24,500 19,584 Engineering Reviews FOM - - 2,783 Sanitation Service 237,500 281,838 172,168 SUBTOTAL 254,599 306,338 194,535 PLANNING AND ZONING Conferences Dues & Subscriptions Professional Services SUBTOTAL VEHICLE MAINTENANCE Vehicle Maintenance SUBTOTAL CAPITAL OUTLAY Cars & Trucks Office Equipment Radio Equipment Street Signs Misc. Tools SUBTOTAL 27,584 - 2,783 - 321,226 420,023 351,593 420,023 350 350 - 280 350 500 500 50 50 300 200 200 51 51 200 1,050 1,050 101 381 850 2,302 3,000 2,979 3,979 4,000 2,302 3,000 2,979 3,979 4,000 3,309 - 3,309 7,000 - - - 8,226 - _ _ - 600 8,249 - - - 29,334 - _ _ - 1,050 8,249 3,309 - 3,309 46,210 - 38 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED COMMUNITY DEVELOPMENT (Cont.) AUDIT ADJUSTMENT (211,164) DEPARTMENT TOTALS $338,167 $704,126 $459,271 $745,452 $993,902 - 39 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - COMMUNITY DEVELOPMENT PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME PART-TIME TEMPORARY POSITION/TITLE 1 Director 1 Development Coordinator 2 Secretaries 2 Code Inspectors 1 Plans Examiner 1 Foreman 1 Equipment Operator 4 Maintenance Worker NEW PROPOSED 1 Crew Chief 10/1/85 1 Health Inspector 11/1/85 1 Code Inspector 10/1/85 CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49012 Pickup $ 7,000 49016 3 Office Units 81001 49016 1 File Cabinet 225 49017 2 Pagers 600 49025 Street Signs 29,334 49036 Miscellaneous Tools 1,050 - 40 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET - 41 - ACTUAL 1983-84 1984-85 EXPENDED 1984-35 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AME.ZED PROPOSED FINANCE DEPARTMENT Manager's Salaries $ 12,963 $ 28,080 $ 12,866 $ 23,866 $ 33,000 Clerical Salaries - 6,510 3,934 6,952 29,592 FICA Expense 890 2,422 1,183 2,172 4,413 TMRS Expense 383 977 492 386 1,809 Workman's Comp. 39 78 38 70 139 Health Insurance 769 1,942 1,133 1,575 3,043 SUBTOTAL 15,044 40,009 19,646 35,521 71,996 OPERATING EXPENSES Advertising - 75 8 8 50 Conferences & Training 170 500 165 165 11880 Dues & Subscriptions 234 300 254 379 675 Electricity 165 474 116 176 282 Water Usage 15 8 - - 290 Gas - Lone Star 115 127 71 106 56 Insurance 192 850 (176) (142) 600 Mileage - 400 40 60 300 Postage & Freight 320 320 304 454 550 Printing & Reproduction 97 500 317 467 800 Telephone 909 1,208 1,249 1,873 1,662 Professional Services 1,000 - 960 960 390 SUBTOTAL 3,217 4,762 3,308 4,506 7,535 SUPPLIES i i Office 362 800 660 810 550 Janitorial - 30 - - - Miscellaneous 14 50 - - - SUBTOTAL 376 880 660 810 550 MAINTENANCE Building 35 473 179 269 243 Equipment 5 81 18 18 50 Miscellaneous 14 50 - - - SUBTOTAL 54 604 197 287 293 - 41 - 1983-84 CLASSIFICATION ACTUAL FINANCE DEPARTMENT (Cont.) CONTRACT SERVICES CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1984-85 EXPENDED 1984-85 1985-86 BUDGETED MAY 1985 AMENDED PROPOSED Janitorial - 480 - - 288 Management Consulting 11000 - - - - Audit 15,000 - - - - SUBTOTAL 16,000 480 - - 288 AUDIT ADJUSTMENT 8,714 DEPARTMENT TOTALS $ 43,405 $ 46,735 $ 23,811 $ 41,124 $ 80,662 - 42 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - FINANCE PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME PART-TIME TEMPORARY POSITION/TITLE 1 1 1 NEW PROPOSED None CAPITAL OUTLAY Finance Director Account Clerk Sr. Account Clerk (Transferred from Utilitv Collections and Reclass- ified) ACCOUNT NO. DESCRIPTION COST None - 43 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-35 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED PUBLIC WORKS - WATER PERSONNEL SERVICES Manager's Salaries $ 19,946 $ 18,967 $ 15,900 $ 22,816 $ 20,748 Clerical Salaries 5,313 10,101 7,500 11,112 11,223 Salary and Wages 88,372 90,278 78,691 115,664 119,986 Overtime 10,356 10,356 7,444 13,500 14,000 Part Time Salary - 1,295 11015 1,295 1,820 FICA Expense 8,360 8,354 7,773 11,123 10,713 TMRS Expense 3,181 3,354 3,228 4,602 4,391 Workman's Comp. 3,809 2,923 1,944 3,434 5,809 Health Insurance 8,068 8,096 6,251 9,713 9,582 SUBTOTAL 147,405 153,724 129,746 193,259 198,272 OPERATING EXPENSES Advertising 100 100 105 105 150 Conferences & Training 1,005 11500 609 1,050 1,200 Dues & Subscriptions 338 400 149 400 400 Electricity 63,500 67,000 33,380 55,380 60,000 PAR Gas 1,015 1,150 783 1,083 1,150 Water Usage 50 50 - 50 290 Gas - Lone Star 648 445 389 520 350 Insurance 6,600 7,639 2,556 3,834 8,024 Mileage 30 150 7 40 50 Miscellaneous - 150 - 150 150 Postage & Freight 300 400 223 335 170 Printing & Reproduction 11000 1,500 1,139 1,314 750 Rentals 1,255 2,000 182 400 1,500 Telephone 1,000 1,650 1,013 1,520 1,500 Car Allowance 1,820 1,890 1,120 1,890 1,890 Professional Services 16,500 16,000 23,007 26,100 17,000 Water District Purchases 258,156 406,122 235,316 369,782 474,819 SUBTOTAL 353,317 508,146 299,978 463,953 569,393 SUPPLIES Office 713 500 499 550 650 Janitorial 200 200 190 250 250 Medical & Chemical 2,000 2,000 552 2,000 2,000 Clothing & Uniforms 1,641 2,558 1,523 2,558 3,400 Mechanical 22,216 23,000 15,712 25,000 27,000 - 44 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET - 45 - ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED PUBLIC WORKS - WATER (Cont.) SUPPLIES (Cont.) Chlorine Gas 1,065 1,400 238 634 1,100 Fuel, Oil & Lubricants 5,358 5,800 3,961 5,851 81000 Miscellaneous 300 150 26 150 150 Small Tools & Equip. 600 500 70 500 500 SUBTOTAL 34,093 36,108 22,771 37,493 43,050 MAINTENANCE Building 299 1,950 280 1,480 1,500 Equipment 3,000 4,000 1,899 3,700 4,000 Miscellaneous 600 700 241 540 550 SUBTOTAL 3,899 6,650 2,420 5,720 6,050 NON-OPERATING EXPENSES Capital Improvement 5,200 15,500 15,179 15,179 - SUBTOTAL 5,200 15,500 15,179 15,179 - VEHICLE MAINTENANCE Vehicle Maintenance 3,700 4,000 2,370 4,000 3,200 SUBTOTAL 3,700 4,000 2,370 4,000 3,200 CAPITAL OUTLAY I Cars & Trucks - 4,900 - 4,176 8,050 Machinery & Equip. - 5,810 - 5,135 2,370 Office Equipment 2,000 - - - - Radio Equipment - 700 652 652 - Mains & Connections 35,097 - - - - Meters - 24,250 23,840 36,706 33,881 SUBTOTAL 37,097 35,660 24,492 46,663 44,301 DEPARTMENT TOTALS $584,711 $759,788 $496,956 $766,267 $864,266 - 45 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED PUBLIC WORKS - SEWER PERSONNEL SERVICES Manager's Salaries $ 8,083 $ 8,129 $ 6,327 $ 9,291 $ 8,892 Clerical Salaries 2,172 4,329 3,138 4,686 4,809 Salary and Wages 36,235 38,976 31,782 47,627 50,094 Part Time Salary - 555 - 315 - FICA Expense 3,225 3,600 2,900 4,335 4,497 TMRS Expense 1,245 1,445 1,205 1,794 1,843 Worlanan's Comp. 1,633 1,253 833 1,472 2,434 Health Insurance 3,457 3,470 2,661 4,144 4,106 SUBTOTAL 56,050 61,757 48,846 73,664 76,675 OPERATING EXPENSES Advertising 69 50 58 80 100 Conferences & Training 250 200 180 200 250 Dues & Subscriptions 50 100 64 100 100 Electricity 6,999 81000 4,655 7,005 8,000 Water Usage 70 70 - 70 275 Gas - Lone Star 317 190 166 250 350 Insurance 2,500 3,267 1,095 1,645 7,152 Mileage 49 50 3 10 50 Miscellaneous 100 100 - 50 100 Postage & Freight 137 150 93 140 400 Printing & Reproduction 279 500 124 200 500 Rentals 600 750 74 130 400 Telephone 450 500 459 690 700 Car Allowance 780 810 480 810 810 Professional Services 17,404 7,500 2,838 5,000 7,500 Water District Purchases 221,245 575,000 236,857 440,958 598,389 SUBTOTAL 251,299 597,237 247,146 457,338 625,076 SUPPLIES Office 305 150 197 230 250 Janitorial 150 150 81 150 150 Medical & Chemical 1,500 11500 240 1,500 11500 Clothing & Uniforms 713 1,097 648 1,097 1,500 Mechanical 7,158 7,200 3,572 7,072 7,500 - 46 - 1983-84 CLASSIFICATION ACTUAL PUBLIC WORKS - SEWER (Cont.) SUPPLIES (Cont.) CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1984-85 EXPENDED 1984-85 1985-86 BUDGETED MAY 1985 AMENDED PROPOSED Fuel, Oil & Lubricants 2,325 2,600 1,717 2,600 3,500 Miscellaneous 100 100 12 100 100 Small Tools & Equip. 397 400 22 400 400 SUBTOTAL 12,648 13,197 6,489 13,149 14,900 MAINTENANCE Building 150 850 118 450 650 Equipment 1,415 1,500 2,214 2,450 2,500 Miscellaneous 150 150 103 150 150 SUBTOTAL 1,715 2,500 2,435 3,050 3,300 NON-OPERATING EXPENSES Capital Improvement 5,200 12,000 12,120 12,120 - SUBTOTAL 5,200 12,000 12,120 12,120 - VEHICLE MAINTENANCE Vehicle Maintenance 2,000 2,000 830 2,000 1,600 SUBTOTAL 2,000 2,000 830 2,000 1,600 CAPITAL OUTLAY Cars & Trucks - 2,100 - 1,789 3,450 Improvements 580 - - - - Machinery & Equip. - 2,490 - 2,200 1,016 Office Equipment 999 - - - 588 Radio Equipment 863 300 279 279 - SUBTOTAL 2,442 4,890 279 4,268 5,054 DEPARTMENT TOTALS $331,354 5693,581 $318,145 $565,589 1726.605 - 47 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - PUBLIC WORKS - WATER & SEWER COMBINED PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME PART-TIME TEMPORARY POSITION/TITLE 1 Director 1 Foreman 1 Equipment Operator 3 Meter Readers 5 Maintenance Workers 1 Utility Inspector 1 Secretary NEW PROPOSED 2 Sr. Maintenance Workers (2)Delete (Reclass) Maintenance Workers CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49012 1 Pickup $11,500 49015 Shoring Jacks 2,800 49015 1�" Pump 585 49016 1 File Cabinet & Chair 588 49016 600 3/4" Meters 26,100 49028 4 1" Meters 373 49028 4 1Y" Meters 928 49028 10 2" Meters 3,030 49028 6 3" F.H. Meters 3,450 - 48 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET - 49 - ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED UTILITY COLLECTIONS Manager's Salaries $ - $ - $ - $ - $ - Clerical Salaries 41,450 40,503 33,465 48,465 42,756 Overtime 46 300 600 1,300 400 Part Time Salary 3,113 3,188 509 509 400 FICA Expense 2,987 3,058 2,374 3,481 3,015 TMRS Expense 1,131 1,138 970 1,410 1,235 Workman's Comp. 123 97 66 99 134 Health Insurance 2,942 3,117 2,216 3,478 3,786 SUBTOTAL 51,792 51,401 40,200 58,742 51,726 OPERATING EXPENSES Advertising - 100 12 162 100 Conferences & Training 49 100 - 200 2,250 Electricity 415 650 271 496 650 Water Usage - 48 - - - Gas - Lone Star 269 203 159 239 131 Insurance - 900 569 649 910 Postage & Freight 7,644 8,000 5,550 8,325 9,480 Printing & Reproduction 259 500 383 483 4,298 Rentals 17,737 17,737 18,496 18,496 18,496 Telephone 909 1,272 1,249 1,729 1,662 Professional Services 3,024 3,000 2,398 7,398 3,000 SUBTOTAL 30,306 32,510 29,087 38,177 40,977 SUPPLIES Office 3,366 3,500 4,285 4,585 1,450 Miscellaneous 2 - - - - SUBTOTAL 3,368 3,500 4,285 4,585 1,450 MAINTENANCE Building 41 757 192 272 568 Equipment 8,871 9,747 5,446 8,442 9,000 Janitorial Service 14 - - - 673 SUBTOTAL 8,926 10,504 5,638 8,714 10,241 - 49 - CITY OF ALLEN 1985-86 FISCAL YEAR PROPOSED BUDGET ACTUAL 1983-84 1984-85 EXPENDED 1984-85 1985-86 CLASSIFICATION ACTUAL BUDGETED MAY 1985 AMENDED PROPOSED UTILITY COLLECTIONS (Cont.) MISCELLANEOUS Payroll Reserve - 26,000 - - 28,000 SUBTOTAL - 26,000 - - 28,000 CAPITAL OUTLAY Office Equipment - 500 - 1,455 4,295 SUBTOTAL - 500 - 1,455 4,295 DEPARTMENT TOTALS $ 94,392 $124,414 $ 79,210 $111,673 $136,689 FUND AUDIT ADJUSTMENT 9,149 FUND TOTAL $1,019,606 - 50 - CITY OF ALLEN 1985-86 BUDGET DEPARTMENT - UTILITY COLLECTIONS PERSONNEL AUTHORIZATIONS CURRENT FULL-TIME 1 1 NEW PROPOSED 11 PART-TIME TEMPORARY POSITION/TITLE Utility Clerk Computer Operator Utility.Clerk 10/1/85 CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49016 1 Work Station $3,500 49016 1 Typewriter 795 - 51 - CITY SECRETARY 0% UrFiCIAL FILE CZeY'l 1