Min - City Council - 2020 - 05/12 - Regular ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12,2020
Present:
Debbie Stout,Mayor
Councilmembers:
Gary L.Caplinger,Mayor Pro Tern
Kurt Kizer
Carl Clemencich
Lauren Doherty
Chris Schulmeister
Baine Brooks
City Staff:
Eric Ellwanger,City Manager
Eric Strong,Deputy City Manager(absent)
Tim Dentler,Assistant City Manager
Rebecca Vice,Assistant City Manager(absent)
Shelley B. George,City Secretary
Teresa Warren,Director,Public and Media Relations(absent)
Lauren Field,Deputy City Secretary(absent)
Pete Smith,City Attorney
Workshop Session
With a quorum of the Councilmembers present,the Workshop Session of the Allen City Council was called to
order by Mayor Stout at 6:18 p.m. on Tuesday,May 12,2020, in the Council Chambers of the Allen City Hall,
305 Century Parkway,Allen,Texas.
1. Update Regarding Budget Adjustments for FY20 and FY21.
2. Committee Updates from City Council Liaisons.
3. Questions on Current Agenda.
With no further discussion, the Workshop Session of the Allen City Council was adjourned at 6:57 p.m. on
Tuesday,May 12,2020.
Call to Order and Announce a Quorum is Present
With a quorum of the Councilmembers present, the Regular Meeting of the Allen City Council was called to
order by Mayor Stout at 7:05 p.m. on Tuesday,May 12,2020, in the Council Chambers of the Allen City Hall,
305 Century Parkway,Allen,Texas.
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12,2020 PAGE 2
Pledge of Allegiance
Public Recognition
1. Citizen Comments.
Consent Agenda
Mayor Stout removed the following items from the Consent Agenda:
3. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement with
University Park and Other Entities in the Future for Mutual Aid Arrangements for Technology
Personnel and Equipment in the Event of Disaster.
4. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Interlocal
Agreement with Collin County Regarding Funding and Implementation of a Direct Costs
Program.
5. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Interlocal
Agreement with Collin County Regarding Funding and Implementation of a Housing Assistance
Program.
6. Authorize the City Manager to Execute a Contract with Whirlix Design, Inc., through the
BuyBoard Purchasing Cooperative in the Amount of $121,241 for the Construction of Shade
Structures at Bethany Lakes Park and Hillside Park.
MOTION: Upon a motion made by Councilmember Clemencich and a second by Councilmember Brooks,
the Council voted seven (7) for and none (0) opposed to adopt all remaining items on the
Consent Agenda as follows:
2. Approve Minutes of the April 28,2020,Regular City Council Meeting.
7. Receive the Investment Report for the Period Ended March 31,2020.
The motion carried.
3. Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement with
University Park and Other Entities in the Future for Mutual Aid Arrangements for Technology
Personnel and Equipment in the Event of Disaster.
RESOLUTION NO. 3744-5-20(R): A RESOLUTION OF THE CITY COUNCIL FOR THE CITY
OF ALLEN,COLLIN COUNTY,TEXAS,APPROVING THE TERMS AND CONDITIONS OF THE
ATTACHED INTERLOCAL AGREEMENT FOR INFORMATION TECHNOLOGY SERVICES;
AUTHORIZING EXECUTION OF THE INTERLOCAL AGREEMENT FOR INFORMATION
TECHNOLOGY SERVICES BY THE CITY MANAGER; AND PROVIDING AN EFFECTIVE
DATE.
MOTION: Upon a motion made by Councilmember Kizer and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adopt Resolution No. 3744-5-20(R), as
previously captioned, authorizing the City Manager to execute an interlocal agreement with
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12,2020 PAGE 3
University Park and other entities in the future for mutual aid arrangements for technology
personnel and equipment in the event of disaster.The motion carried.
4. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Interlocal
Agreement with Collin County Regarding Funding and Implementation of a Direct Costs
Program.
RESOLUTION NO.3745-5-20(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF ALLEN AND
COLLIN COUNTY, TEXAS, FOR THE FUNDING AND IMPLEMENTATION OF A DIRECT
COSTS PROGRAM; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR
DESIGNEE;AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion by Councilmember Clemencich and a second by Councilmember Schulmeister,
the Council voted seven(7) for and none (0) opposed to adopt Resolution No. 3745-5-20(R),
as previously captioned,authorizing the City Manager to execute an interlocal agreement with
Collin County regarding funding and implementation of a direct costs program. The motion
carried.
5. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Interlocal
Agreement with Collin County Regarding Funding and Implementation of a Housing Assistance
Program.
RESOLUTION NO.3746-5-20(R): A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF ALLEN AND
COLLIN COUNTY, TEXAS, FOR THE FUNDING AND IMPLEMENTATION OF A HOUSING
ASSISTANCE PROGRAM; AUTHORIZING ITS EXECUTION BY THE CITY MANAGER OR
DESIGNEE;AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion by Mayor Pro Tern Caplinger and a second by Councilmember Brooks, the
Council voted seven(7) for and none(0) opposed the adopt Resolution No. 3746-5-20(R), as
previously captioned, authorizing the City Manager to negotiate and execute an interlocal
agreement with Collin County regarding funding and implementation of a housing assistance
program.The motion carried.
6. Authorize the City Manager to Execute a Contract with Whirlix Design, Inc., through the
BuyBoard Purchasing Cooperative in the Amount of $121,241 for the Construction of Shade
Structures at Bethany Lakes Park and Hillside Park.
MOTION: Upon a motion by Mayor Pro Tern Caplinger and a second by Councilmember Kizer, the
Council voted three(3) for and four(4)opposed,with Councilmembers Brooks,Clemencich,
Doherty,and Schulmeister casting the negative votes,authorizing the City Manager to execute
a contract with Whirlix Design, Inc., through the BuyBoard purchasing cooperative in the
amount of $121,241, for the construction of shade structures at Bethany Lakes Park and
Hillside Park.The motion failed.
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12,2020 PAGE 4
Regular:Agenda
8. Adopt a Resolution Establishing Rates and Fees for Commercial and Residential Solid Waste,
Recycling,and Household Hazardous Waste Services.
RESOLUTION NO.3747-5-20(R):A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS, ESTABLISHING FEES AND RATES FOR RESIDENTIAL
AND COMMERCIAL SOLID WASTE COLLECTION SERVICES; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE;AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion by Councilmember Schulmeister and a second by Mayor Pro Tem Caplinger,
the Council voted seven(7) for and none(0) opposed to adopt Resolution No. 3747-5-20(R),
as previously captioned, establishing rate and fees for commercial and residential solid waste,
recycling,and household hazardous waste services.The motion carried.
9. Conduct a Public Hearing and Adopt an Ordinance to Amend the Development Regulations of a
Portion of Tract A of Planned Development PD No. 92 Corridor Commercial "CC" to Allow
"Medical Office or Medical Clinic" and "Office Use" as Permitted Uses for Ridgeview Village
Retail Addition, Lot 1, Block A, Generally Located Directly East of Watters Road and North of
Ridgeview Drive. [2540 Watters Rd]
Mayor Stout opened the public hearing and asked anyone wishing to speak for or against this item to
do so at this time.
With no one speaking,Mayor Stout closed the public hearing.
ORDINANCE NO. 3748-5-20: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ALLEN, COLLIN COUNTY, TEXAS,AMENDING THE ALLEN LAND DEVELOPMENT CODE
AND ZONING MAP, AS PREVIOUSLY AMENDED, BY AMENDING THE USE AND
DEVELOPMENT REGULATIONS OF LOT 1, BLOCK A, RIDGEVIEW VILLAGE RETAIL
ADDITION,LOCATED IN AND SUBJECT TO THE REGULATIONS OF TRACT A OF PLANNED
DEVELOPMENT "PD" NO. 92 TO ALLOW SAID PROPERTY TO BE USED FOR OFFICE OR
MEDICAL OR DENTAL OFFICE USES; PROVIDING FOR A CONFLICTS RESOLUTION
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS($2,000)FOR EACH OFFENSE;AND PROVIDING AN EFFECTIVE DATE.
MOTION: Upon a motion by Mayor Pro Tem Caplinger and a second by Councilmember Brooks, the
Council voted seven (7) for and none (0) opposed to adopt Ordinance No. 3748-3-20, as
previously captioned,to amend the Development Regulations of a Portion of Tract A of Planned
Development PD No. 92 Corridor Commercial "CC" to Allow "Medical Office or Medical
Clinic" and "Office Use" as Permitted Uses for Ridgeview Village Retail Addition, Lot 1,
Block A,Generally Located Directly East of Watters Road and North of Ridgeview Drive.The
motion carried.
Other Business
10. Calendar.
• May 25—City facilities closed in observance of Memorial Day
ALLEN CITY COUNCIL
REGULAR MEETING
MAY 12,2020 PAGE 5
11. Item of Interest.
• Council wished happy birthday to Mayor Pro Tern Caplinger.
• Council wished happy birthday to Brittany Brooks.
• Council congratulated the Class of 2020 on their upcoming graduation.
• Councilmember Kizer thanked those who made donations during the Kiwanis food drive.
Executive Session
The Executive Session was not held.
Adjournment
MOTION: Upon a motion made by Councilmember Kizer and a second by Councilmember Brooks, the
Council voted seven(7)for and none(0)opposed to adjourn the Regular Meeting of the Allen
City Council at 8:08 p.m.on Tuesday,May 12,2020. The motion carried.
These minutes approved on the 26`t'day of May 2020.
AP' ' VED: /
Lt/ J !'
Deb s ie Stout, AYOR
ATTEST:
F,Le.
Fvx.Shelley B.George,TRMC,CITY SECRETARY