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O-812-9-87ORDINANCE NO. 812-9-87 AN ORDINANCE OF THE CITY OF ALLEN, COLLIN COUNTY, A TEXAS, APPROVING AND ADOPTING THE BUDGET AND SETTING APPROPRIATIONS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1987, AND TERMINATING SEPTEMBER 30,1988; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, following public notice duly posted and published in all things as required by law, public hearing was held on August 27, 1987, by and before the City Council of the City of Allen, the subject of which was the proposed budget of the City of Allen for Fiscal Year 1987-1988 submitted by the City Manager in accordance with provisions of the City Charter and state statutes; and, WHEREAS, at said public hearing, all interested persons were given the opportunity to be heard for or against any item or the amount of any item contained in said budget, and all said persons were heard, after which said public hearing was closed; and, WHEREAS, the City Council, upon full consideration of the matter, is of the opinion that the budget hereinafter set forth is proper and should be approved and adopted; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ALLEN, TEXAS: SECTION 1. Subject to the applicable provisions of the state law and City Charter, the City of Allen 1987-1988 Operating Budget, with appropriations set therein (a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes), for the fiscal year beginning October 1, 1987, and terminating September 30, 1988, as filed and submitted by the City Manager, and adjusted by the City Council, containing estimates of resources and revenues for the year from all of the various sources, and the projects, operations, activities and purchases proposed to be undertaken during the year, together with the estimated costs thereof, and estimated amounts of all other proposed expenditures, is hereby approved and adopted. Ordinance No. 812-9-87 - Page 1 SECTION 2. This ordinance shall be in full force and effect from and after its adoption. DULY PASSED AND APPROVED, this the 17th day of September, 1987. APPROVED: Donald P. Rod—enbaugh, Mayor ATTEST: �N\ Marty Hendrix, M& City Secretary APPROVED AS TO FORM: A. tt ey Ordinance No. 812-9-87 - Page 2 owl I111111/��' 41/ OF 44(; 00 ,,, FIV, � �,,• II • • r • • 000 i 00 ,,, FIV, � �,,• II • 000 • Budget 1987-1988 CITY OF ALLEN Honorable Mayor Joe Farmer and Councilmen Jerry Wilson, Mayor Pro Tem Rex Womack, Place 1 Bobby Glass, Place 3 Jim Wolfe, Place 4 Jim Pendleton, Place 5 Jack Pennington, Place 6 Gentlemen: Submitted herein is the budget and operating program for the City of Allen for the period October 1, 1987 through September 30, 1988. This budget and operating program provides appropriations for each of the operating depart- ments of the general fund and the water and sewer fund, debt service for both the general and the water and sewer funds, and capital improvements funded through operating revenues. The information contained in this document includes summary sheets for revenues, expenditures, debt service, and capital improvements funded through bond proceeds. In addition, budget figures are provided on each line item for all departments, including the previous years' actual expendi- tures, and expenditures for this fiscal year. Finally, the document contains a listing of all existing -authorized and new proposed personnel and a detailed listing of capital outlay expenditures. Highlights of this document are provided below. FINANCIAL CONDITION The total assessed value of all taxable property within the City of Allen for the 1987 tax year is $909,182,358 which is an increase of $19,713,938 or about 2.2%. According to the Central Appraisal District, the value of new construction, new personal property and annexations added to the 1987 tax roll is $50,006,432. This means that the taxable value of property within the City of Allen excluding new construction, personal property and annexa- tion actually dropped by over $30,000,000. This is the first time in memory that the total taxable value of existing property in the City has decreased. An analysis of the fiscal year 1986-87 budget indicates that revenues in the general fund were over $270,000 less than originally projected, resulting in a 5.8% reserve shortfall. -The revenue loss occurred because of reductions in sales tax revenues and a slower growth rate resulting in reduced revenues from building permits and other associated fees. Because of these revenue losses at midyear, the City Administration undertook to reduce expenditures ONE BUTLER CIRCLE ALLEN, TEXAS 75002 214/727-9171 METRO 214/424-7518 Page 2 Honorable Mayor and Councilmen_ by over $250,000 or 5.60. These budget reductions included the elimination of expenditures for certain capital outlay items, postponement of hiring new personnel for existing authorized positions and some minor service reduc- tions. The fund balance in the general fund at September 30, 1987 is budgeted at $407,074. The fund balance for September 30, 1988 is anticipated at $529,440 which is 11.4% of expenditures, representing another excellent step toward achieving the policy adopted by the City Council of establishing a reserve equal to 60 days of operating expenditures. General obligation, debt service reserves are projected at September 30, 1987 -to be $212,015 and estimated at September 30, 1988 to be $66,170. The reserve target for the water and sewer fund is expressed as a "times coverage ratio" and has been set at 1.4. Final figures indicate that the water and sewer fund will achieve only a 1.06 coverage ratio. A water and sewer rate study will be necessary with a possible rate increase to be implemented by Spring 1988. overall budgeted revenues reflect an anticipated growth rate of approximate- ly 8.5% for the upcoming fiscal year. Although individual revenue line items might vary slightly, overall calculations used in projecting revenues are tied to this growth rate. The one outstanding element of this budget is the decline in anticipated revenues. Although most revenue categories are slightly increased above the previous year, .they represent a significant drop from previous years' growth rates. As a result, City staff has scrutinized programs and expenditures and this budget represents the reduction in some programs, including the elimination of some authorized personnel positions. To reduce costs or offset future years' increases, the Council approved a staff recommendation to "privatize" the asphalt street overlay program. Finally, salaries and benefits were affected by this budget. The Council authorized an across-the-board 2% salary increase along with some adjust- ments in the Texas Municipal Retirement System. The merit pay program authorized and funded by the City for the past five years is not funded in this budget. General fund revenues will increase over the previous year by $404,344 or 9.2%. This compares to the increase last year of $8,63,228 or 22.8%. New ad valorem tax revenues represent 61% of this increase based on a tax rate of 50.33 per $100 valuation. The previous year's tax rate was 46.5. Because of the reduction in the assessed value of existing property within the City, this tax rate change, -according to the effective tax rate calcula- tion required by the State Property Tax Board, represents less than a 3% tax rate increase. This tax rate increase includes additional debt service in anticipation of a $2.5 million sale of general obligation bonds. Even with Page 3 Honorable Mayor and Councilmen the economic downturn, this sale will keep the City on schedule for the five-year capital improvement program as envisioned and presented to the voters in June of 1985. Among other revenues, sales tax is anticipated to increase 10% and franchise taxes by 6.9%. GENERAL FUND EXPENDITURE HIGHLIGHTS For all operational departments, it is proposed that expenditures will increase by $371,871 or 8.6%. Personnel changes, program reductions, and capital outlay costs are highlighted by department below. The General Government Department includes expenditures associated with the City Council and the City Secretary. A program change was initiated in this department in that the number of Municipal Messenger Newsletters produced and mailed is being reduced from four to two. In the City Administration Department, City staff will be restructuring and reclassifying two positions in this department and funds have been set aside to accomplish this. General Items is the budget used to capture one-time or City-wide costs that are not easily assignable to the individual departments. A total of $43,000 is budgeted to implement phases 2 and 3 of the approved computer study. A similar amount has been budgeted in the water and sewer fund. In the Police Department, one new part-time clerk position has been approved to assist Criminal Investigation (CID). This department's budget also recognizes that prior to the end of this fiscal year, a move will be made to the new Police and Courts Building. To facilitate this move, a new com- munications system for police and fire is being purchased with one-half of the funding coming from the Fire Department operating -budget and the other half from the police bond funds. A position that had been approved in the Parks and Recreation Department for last year remained unfunded for the entire year because of the mid -year budget reductions. This budget eliminates that position altogether. Capital outlay includes a new riding mower and a replacement trailer. The children's librarian position in the Library Department is being reclassified to a full-time position, including new responsibilities for cataloging materials. This budget also reflectsa program to jointly fund with the Parks and Recreation Department a summer activities booklet to be mailed to all residents. The Fire Department will undertake an effort with the Police Department to fund a two -position communication console to be located at the new Police and Courts Building. In addition, a backup base station will be located at the fire administration building. This new equipment will allow a continued joint dispatching of both police and fire. Although at some future point the two dispatching functions may need to be separated, for the present, by the acquisition of new equipment, joint dispatching will continue. A total Page 4 Honorable Mayor and Councilmen of $25,000 has been included in the Fire Department budget for this purpose. Other capital outlay includes the remounting of an emergency warning siren at Story Park and some other minor equipment. No new firefighter positions are contained in this proposed budget. By restructuring the program and the money set aside for the asphalt overlay program contained in the Capital Improvement Program, it is proposed that the authorized positions in the Engineering Department be reduced by two. The approach is to privatize the overlay program whereby that portion of the overlay program that was to be done with City forces, will be done with contractors on a bid basis. A concrete saw and trailer are proposed capital expenditures in this department. In Communitv Development, the Planner position that was approved last year is again included in this year but not the part-time clerk position. This budget also includes funds for computer mapping, hardware and software. WATER AND SEWER REVENUES Revenues for the water and sewer system for fiscal year 1987-88 were es- tablished based upon the attainment of the debt coverage ratio established as policy by the City Council. As a result, operating revenues are shown to increase 31% or $759,550. Total fund revenues would increase by $911,919. As stated earlier, a water and sewer rate increase will be required during this fiscal year. The amount of that increase cannot be determined with any accuracy until after the completion of the City's audited figures by the City's independent auditor. Non-operating revenues for the current year are highlighted by the almost non-existence of the developer impact fees. Next year some fees will be collected but in a sharply reduced amount from those anticipated last year. The loss of the developer impact fees will substantially impact that times coverage ratio. Last year a 5% water and sewer increase was anticipated; however, that rate increase was postponed and the last water and sewer rate increase was in the fall of 1984. WATER AND SEWER FUND EXPENDITURE HIGHLIGHTS For the first time since the Wilson Creek Wastewater Treatment Plant project was begun, payments to the North Texas Municipal Water District for sewer treatment charges stabilized with only a $42,000 increase up to a total of $797,782. However, because of the City's second delivery point, payments to the district for water will increase by $222,854 to $879,460. This does not include any increase in the existing 66.9(t per thousand gallons rate paid to the district. Three new positions will be added in this department which will be the pump station operators. Now that the Stacy Road pump station has been put into service, it will serve as the City's control point for the entire water Page 5 Honorable Mayor and Councilmen system, including both delivery points, the half million gallon overhead storage tank at Hillside, and the two million gallon overhead storage tank at Rowlett Road now under construction. Capital outlay in this department includes the lease/purchase of a sewer jet truck, a base radio station for the Stacy Road pump station and assorted water meters. Expenditures in the Utility Collection Department are proposed to increase $46,193 of which $40,700 is for implementation of phase 2 and 3 of the computer study. DEBT SERVICE This budget recognizes that in March 1988, the City Council will authorize the sale of $2.5 million in general obligation bonds for the Library Build- ing, parks and recreation, and streets. Of that total amount $2.1 million is scheduled for the construction of the 20,000 square foot library facility, $150,000 for parks and recreation for neighborhood park develop- ment and $250,000 for continuation of the street asphalt overlay program. BOND PROJECTS Page 11 of this budget is a five year capital improvement program budget summary sheet. It indicates not only the proposed expenditures for the upcoming fiscal year, but also for a period of four additional years. On a personal note, this has been a very difficult and demanding budget process. As you can witness from the above, several programs and functions of the City have been changed or reduced. I want to commend to you all the department heads who approached this situation in a creative and professional manner. In addition, in anticipation of the difficult budget year, I talked with each department's employees or supervisors explaining the situation and requesting their assistance by making suggestions to enhance revenue or reduce expenditures. A number of the changes suggested by the employees are incorporated in this budget. On behalf of all the employees of the City, I would like to express our appreciation for the opportunity to serve the citizens of Allen and we look forward to a productive and successful year. Respectfully Jon McCarty City Ma�ager JMcC/jm CITY SECRETARY REFEPiENCi TABLE OF CONTENTS Cgpy SUMMARIES Combined Summary . . . . . . . . . . . . . . . . . . . . . . . . 1 Schedule of Revenues - General Fund . . . . . . . . . . . . . . 2 Schedule of Revenues - Water and Sewer . . . . . . . . . . . . . 4 Expenditure Estimates by Department . . . . . . . . . . . . . . . 5 Projected Fund Balances. . . . . . . . . . . . . . . . . . . . 6 TaxStructure . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Expenditure Classification as a Percent of Total Budget . . . . . . . . . . 30 General Fund . . . . . . . . . . . . . . . . . . . . . . . . 8 Expenditure Classification as a Percent of Total Budget . . . . . . . . . . 36 Water and Sewer . . . . . . . . . . . . . . . . . . . . . . 9 Debt Service Requirements . . . . . . . . . . . . . . . . . . . . 10 Bond Program Budget Summary . . . . . . . . . . . . . . . . . . . 11 General Government . . . . . . . . . . . . . . . . . . . . . . . 12 City Administration . . . . . . . . . . . . . . . . . . . . . . . 15 General Items . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Police. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Parks and Recreation . . . . . . . . . . . . . . . . . . . . . . 23 Library. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Fire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Engineering . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Community Development . . . . . . . . . . . . . . . . . . . . . . 36 Building Maintenance . . . . . . . . . . . . . . . . . . . . . . 40 Finance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Public Works - Water . . . . . . . . . . . . . . . . . . . . . . 45 Public Works - Sewer . . . . . . . . . . . . . . . . . . . . . . 47 Utility Collections . . . . . . . . . . . . . . . . . . . . . . . 50 COMBINED REVENUES: General Fund Water and Sewer Fund TOTAL GENERAL FUND WATER AND SEWER FUND COMBINED SUMMARY 1987-88 ACTUAL 1985-86 $3,782,854 $6,547,118 COMBINED OPERATING EXPENDITURES/EXPENSES: General Fund $3,570,640 Water and Sewer Fund 1,548,920 TOTAL $5,119,560 COMBINED DEBT RETIREMENT: General Fund Water and Sewer Fund TOTAL $1,388,517 505,379 $1,893,896 - 1 - REVISED 1986-87 $4,371,950 2,527,462 $6,899,412 $4,282,057 1,977,222 $6,259,279 $2,053,227 856,784 $2,910,011 PROPOSED 1987-88 $4,776,294 3,439,381 $8,215,675 $4,653,928 2,388,357 $7,042,285 $2,360,694 886,431 GENERAL FUND SCHEDULE OF REVENUES 1987-88 - 2 - REVISED ACTUAL BUDGET BUDGET BUDGET TAXES: 1985-86 1986-87 1986-87 1987-88 Ad Valorem Taxes Current $1,668,874 $2,067,028 $2,067,028 $2,306,724 Delinquent 28,201 32,000 63,563 75,000 Penalty & Interest 18,428 12,134 39,353 15,000 Miscellaneous 15,844 8,666 44,800 5,000 TOTAL 1,731,347 2,119,828 2,214,744 2,401,724 Sales Tax 576,882 714,000 : 580,500 638,500 Franchise Taxes Texas Power & Light 231,831 262,000 250,818 265,867 Lone Star Gas 39,873 47,000 38,833 39,610 Southwestern Bell 12,308 15,200 15,337 19,171 Cablevision 7,523 7,020 8,044 8,848 Banks 9,777 11,796 9,065 10,878 TOTAL 301,312 343,016 322,097 344,374 PERMITS & LICENSES: Permits Single Family 104,249 258,030 112,084 137,250 Multi -Family 500 14,225 14,225 - Commercial 4,950 41,100 13,000 27,370 Building - Other 137,019 34,000 28,500 32,500 Sign 2,670 5,000 3,100 3,500 Health - 3,000 3,519 4,620 Solicitors - 100 60 100 Machine Tax 237 300 567 600 Filing Fees 49,060 37,275 12,500 31,000 Licenses Contractors 9,289 9,510 9,510 10,104 Animal 4,201 4,000 5,008 5,000 TOTAL 312,175 406,540 202,073 252,044 FINES & FORFEITURES: Police 128,738 110,000 170,000 155,336 Library 1,850 2,000 3,110 3,200 TOTAL 130,588 112,000 173,110 158,536 - 2 - GENERAL FUND SCHEDULE OF REVENUES 1987-88 (Cont.) - 3 - REVISED ACTUAL BUDGET BUDGET BUDGET 1985-86 1986-87 1986-87 1987-88 RECREATION FEES: Baseball $ 1,420 $ 1,480 $ 1,788 $ 1,800 Soccer 1,840 1,770 2,034 2,084 Basketball 3,293 3,392 3,530 3,674 Football 146 150 318 340 Softball 15,934 17,890 16,666 16,296 Volleyball 2,300 2,300 1,969 2,160 Summer Recreation 8,076 - 7,925 9,150 Pool Admissions 34,785 13,500 35,805 45,237 Concessions 1,693 38,000 2,450 4,850 Learn to Swim 5,697 2,000 6,300 6,912 Miscellaneous - 6,000 480 3,310 TOTAL 75,184 86,482 79,265 95,813 OTHER REVENUES: Charges for Services Garbage Collections 406,043 496,370 484,671 512,727 Ambulance Fees 20,068 19,700 15,850 24,950 Reimbursements Subdivision Sign 19,946 43,826 9,135 32,725 Street Light - 10,000 - 10,672 Miscellaneous 2,156 600 - - Grants Information 13,421 - - - Crime Prevention 7,129 7,670 7,757 - County Library Funds 5,200 5,200 5,800 6,000 Miscellaneous Interest Income 64,243 57,114 61,291 62,994 Auction Revenues 5,902 7,500 9,928 10,900 Reinspection Fees 4,415 6,000 2,500 3,500 Police Reports 596 550 778 850 Sale of Materials 4,506 6,000 2,071 3,150 Council Filing Fees 80 120 80 120 Miscellaneous 1,661 590 1,300 5,050 TOTAL 555,366 661,240 601,161 673,638 INTERFUND TRANSFERS: Water & Sewer Fund 100,000 199,000 199,000 211,665 TOTAL GENERAL FUND $3,782,854 $4,642,106 $4,371,950 $4,776,294 - 3 - WATER AND SEWER FUND SCHEDULE OF REVENUES 1987-88 NON-OPERATING REVENUES: Development Fees - Water 185,277 210,000 REVISED 75,000 Development Fees - Sewer ACTUAL BUDGET BUDGET BUDGET Interest Income 1985-86 1986-87 1986-87 1987-88 OPERATING REVENUES: 466,423 511,300 89,693 242,062 Water Sales $1,505,573 $1,742,000 $1,650,739 $2,171,651 Sewer Charges 649,574 734,600 681,873 897,046 Connections 57,763 48,780 28,446 35,344 Penalties 69,823 76,600 67,294 83,111 Reconnections 8,100 9,350 6,640 8,567 Miscellaneous 7,008 4,820 2,777 1,600 TOTAL 2,297,841 2,616,150 2,437,769 3,197,319 NON-OPERATING REVENUES: Development Fees - Water 185,277 210,000 156 75,000 Development Fees - Sewer 185,277 210,000 156 75,000 Interest Income 95,869 91,300 89,381 92,062 TOTAL 466,423 511,300 89,693 242,062 TOTAL WATER & SEWER FUND REVENUES $2,764,264 $3,127,450 $2,527,462 $3,439,381 - 4 - GENERAL FUND WATER AND SEWER FUND EXPENDITURE ESTIMATES BY DEPARTMENT 1987-88 GENERAL FUND: TRANSFER TO GENERAL FUND 100,000 TOTAL $1,648,920 - 5 - 199,000 $2,176,222 211,665 $2,600,022 AMENDED ACTUAL BUDGET PROPOSED DEPARTMENT 1985-86 1986-87 1987-88 General Government $ 87,865 $ 72,189 $ 69,386 City Administration 147,846 174,191 188,790 General Items 159,983 700,136 803,257 Police 1,052,896 1,193,952 1,244,527 Parks and Recreation 382,124 450,648 471,638 Library 107,353 120,383 135,079 Fire Protection 621,638 760,362 848,822 Engineering 51,924 367,380 418,303 Community Development 868,559 311,297 339,312 Building Maintenance - 33,869 37,196 Finance 90,452 97,650 97,618 TOTAL $3,570,640 $4,282,057 $4,653,928 WATER AND SEWER FUND: Public Works - Water $ 816,859 $1,017,103 $1,294,997 Public Works - Sewer 615,350 861,281 948,329 Utility Collections 116,711 98,838 145,031 TOTAL OPERATING 1,548,920 1,977,222 2,388,357 EXPENSES TRANSFER TO GENERAL FUND 100,000 TOTAL $1,648,920 - 5 - 199,000 $2,176,222 211,665 $2,600,022 PROJECTED FUND BALANCES 1987-88 GENERAL FUND Projected Fund Balance at 10/1/87 $ 407,074 Estimated Revenues 1987-88 4,776,294 Proposed Expenditures 1987-88 4,653,928 Estimated Fund Balance at 9/30/88 $ 529,440 DEBT SERVICE - GENERAL OBLIGATION BONDS Projected Fund Balance at 10/1/87 $ 212,015 Estimated Revenues 1987-88 2,214,849 Projected Expenditures 1987-88 2,360,694 Estimated Fund Balance at 9/30/88 $ 66,170 CITY OF ALLEN TAX STRUCTURE 1987-88 ASSESSED VALUE - 1987 $909,182,358 REVENUE AT $ .5033 PER $100 VALUATION $ 4,575,915 CONTRIBUTION TO DEBT SERVICE $ 2,197,849 CONTRIBUTION TO GENERAL FUND $ 2,306,724 97% COLLECTION RATE) TAX RATE DISTRIBUTION RATIO PERCENT AMOUNT GENERAL FUND .26156 51.969 $2,378,066 DEBT SERVICE FUND .24174 48.031 2,197,849 .50330 100.000 $4,575,915 - 7 - 0 CLASSIFICATION GENERAL FUND BUDGET 1987-88 EXPENDITURE CLASSIFICATION AS A PERCENT OF TOTAL BUDGET 1987-88 PROPOSED BUDGET PERCENT OF TOTAL BUDGET Personnel Services $2,958,492 63.57 Operating Expenditures 466,030 10.01 Supplies 112,026 2.41 Maintenance 130,803 2.81 Contract Services 677,760 14.56 City Council Expenses 6,070 .13 Legal Expenses 37,000 .80 Library Books 14,500 .31 Miscellaneous 120,355 2.59 Capital Outlays 130,892 2.81 TOTAL $4,653,928 100.00% - 8 - WATER AND SEWER FUND BUDGET 1987-88 EXPENDITURE CLASSIFICATION AS A PERCENT OF TOTAL BUDGET 0 1987-88 PERCENT OF CLASSIFICATION PROPOSED BUDGET TOTAL BUDGET Personnel Services $ 377,067 15.79 Operating Expenses 1,845,699 77.28 Supplies 53,080 2.22 Maintenance 22,500 •94 Miscellaneous 7,400 .31 Capital Outlay 82,611 3.46 TOTAL $2,388,357 100.00% 0 CITY OF ALLEN DEBT SERVICE REQUIREMENTS 1987-88 BALANCE REQUIRED REQUIRED 1 TOTAL BOND DATE OF AMOUNT RATE OF MATURITY AS OF PRINCIPAL INTEREST REQUIREMENTS SERIES ISSUE ISSUED INTEREST DATE 10/1/87 1987-88 1987-88 1987-88 CITY OF ALLEN WATER & SEWER REVENUE BOND: 1972 6/1/72 $1,500,000 6.50% 6/1/03 $1,040,000 $ 45,000 $ 75,650 $ 120,650 1979 8/1/79 1,300,000 7 6/1/09 1,255,000 10,000 96,550 106,550 1981 6/1/81 500,000 12-12.75 6/1/05 465,000 15,000 57,663 72,663 1985 9/1/85 2,800,000 8.80-11.25 6/1/00 2,710,000 105,000 263,713 368,713 1986 8/1/86 2,030,000 8.00-10.50 6/1/06 1,990,000 45,000 172,855 217,855 TOTAL $8,130,000 $7,460,000 $ 220,000 $ 663,431 $ 886,431 r 0 1 CITY OF ALLEN GENERAL OBLIGATION BONDS: 1964 2/1/64 $ 50,000 4.75% 2/1/94 $ 33,000 $ 4,000 $ 1,473 $ 5,473 1965 6/1/65 100,000 4.75 6/1/95 37,000 4,000 1,767 5,767 1966 11/1/66 100,000 5.75 11/1/05 100,000 - 5,750 5,750 1976 5/1/76 500,000 7.00 7/1/96 285,000 25,000 22,088 47,088 1979 8/1/79 2,000,000 6.50 8/1/09 1,900,000 20,000 131,150 151,150 1981 5/1/81 2,000,000 10.00 5/1/99 1,700,000 100,000 170,000 270,000 1982 11/1/82 910,000 11.00 11/1/93 735,000 75,000 65,125 140,125 1984 8/1/84 1,970,000 10-13.00 8/1/99 1,820,000 50,000 201,250 251,250 1985 9/1/85 4,500,000 8.70-11.20 9/1/00 4,305,000 125,000 414,875 539,875 1986 8/1/86 7,000,000 7.50-10.00 9/1/06 7,000,000 100,000 579,223 679,223 TOTAL $19,130,000 $17,915,000 $ 503,000 $1,592,701 $2,095,701 ESTIMATED DEBT REQUIREMENT ON 1987 SALE OF $2,500,000 BONDS 264,993 I„A CITY OF ALLEN GENERAL OBLIGATION BONDS 1987 CAPITAL IMPROVEMENT PROGRAM BOND PROGRAM BUDGET SUMMARY 1988 1989 1990 1991 POLICE $ -0- $ -0- $ -0- $ -0- $ -0- FIRE -0- 275,000 -0- 730,000 500,000 PARKS 150,000 1,650,000 1,000,000 -0- -0- LIBRARY i 2,100,000 100,000 -0- -0- -0- ~ STREETS i 250,000 1,145,047 1,027,000 870,953 -0- T 0 T A REVENUE L: $2,500,000 BONDS $3,170,047 $2,027,000 $1,600,953 i $ 500,000 WATER -0- 450,000 -0- -0- -0- SEWER -0- 1,064,000 -0- -0- -0- T 0 T A L: $ -0- $1,514,000 $ -0- $ -0- $ -0- CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET 12 ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED GENERAL GOVERNMENT PERSONNEL SERVICES Manager Salaries $26,038 $27,936 $16,853 $28,043 $26,940 FICA Exnense 2,000 2,254 1,355 2,155 2,183 TMRS Expense 763 826 563 1,012 1,080 Workman's Comp. 55 53 22 38 57 Health Insurance 1,507 1,507 749 1,284 1,284 SUBTOTAL 30,363 32,576._ 19,542 32,532 31,544 OPERATING EXPENSES Advertising 3,517 2,900 1,929 2,900 3,000 Codification - Ord. - 3,000 3,470 3,470 4,000 Conferences & Training 2,519 2,500 1,785 2,132 1,680 Dues & Subscriptions 5,027 4,229 2,491 4,933 4,994 Electricity 946 - - - - Water Usage 66 - - - - Gas - Lone Star 261 - - - - Insurance 3,081 3,659 2,134 2,134 2,116 Miscellaneous 3,833 11000 387 687 800 Postage & Freight 2,267 2,388 761 1,622 1,414 Printing & Reproduction 4,362 5,600 1,234 2,750 2,848 Telephone 2,123 1,362 1,159 1,834 1,621 Car Allowance 1,800 1,800 1,050 1,800 1,800 Professional Services 80 600 - 600 400 SUBTOTAL 29,882 29,038 16,400 24,862 24,673 SUPPLIES Office 1,640 1,600 1,142 1,600 1,600 Janitorial 186 - - - - Miscellaneous 2,945 2,600 2,116 2,866 2,900 Boards & Commissions 750 600 186 361 400 SUBTOTAL 5,521 4,800 3,444 4,827 4,900 MAINTENANCE Building 259 - - - - Equipment 241 150 - 172 129 SUBTOTAL 500 150 - 172 129 12 CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED GENERAL GOVERNMENT (Cont.) CONTRACT SERVICES Janitorial $ 1,446 $ - $ - City Flags 1,704 1,710 - SUBTOTAL 3,150 1,710 - CITY COUNCIL EXPENSES 220 35 50 122 Mayor 690 720 390 Council Members 1,290 1,200 680 Expenses 9,654 7,375 5,025 Plaques, Awards, Procl. 470 500 211 SUBTOTAL 12,104 9,795 6,306 ELECTION EXPENSES Officials 341 500 305 Supplies 222 220 49 Advertising 37 50 35 Printing & Reproduction. 122 150 122 Dues & Subscriptions 45 65 50 Location Rental - 25 - SUBTOTAL 767 1,010 561 CAPITAL OUTLAY Office Equipment 5,578 237 701 SUBTOTAL 5,578 237 701 DEPARTMENT TOTALS $87,865 $79,316 $46,954 - 13 - 690 720 1,370 1,400 6,255 3,650 211 300 8,526 6,070 305 400 49 220 35 50 122 150 50 50 8 10 569 880 701 1,190 701 1,190 $72,189 $69,386 CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - GENERAL GOVERNMENT PERSONNEL AUTHORIZATIONS FULL-TIME City Secretary CAPITAL OUTLAY PART-TIME Mayor (6) Councilmembers TEMPORARY ACCOUNT NO. DESCRIPTION COST 49016 Tape Recorder $500 49016 Filing Cabinet $250 49016 Bookcase $440 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position - 14 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED CITY ADMINISTRATION PERSONNEL SERVICES Manager Salaries $ 47,698 $ 51,774 $ 31,285 $ 51,957 $ 49,764 Clerical Salaries 33,920 35,234 20,045 34,193 35,514 Salary & Wages 22,871 52,657 23,745 46,857 58,368 Overtime 27 109 73 173 207 FICA Expense 7,528 10,680 5,081 9,223 10,286 TMRS Expense 3,063 4,173 2,585 4,908 5,769 Workman's Comp. 169 271 76 445 --304 Health Insurance 3,798 4,530 2,207 4,276 3,892 SUBTOTAL 119,074 159,428 85,097 152,032 164,104 OPERATING EXPENSES Advertising - 150 284 284 150 Conferences & Training 8,047 4,950 1,815 2,200 4,850 Dues & Subscriptions 982 1,085 1,026 1,600 1,200 Electricity 750 - - - - Water Usage 241 - - - - Gas - Lone Star 130 - - - - Insurance 2,927 3,297 2,480 2,576 2,733 Mileage 133 317 424 800 600 Miscellaneous 2,386 150 371 421 150 Postage & Freight 762 850 239 414 600 Printing & Reproduction 765 2,200 424 1,100 1,200 Telephone 1,677 2,115 1,803 3,303 3,600 Car Allowance 4,200 4,800 2,800 4,800 4,800 SUBTOTAL 23,000 19,914 11,666 17,498 19,883 SUPPLIES Office 1,215 1,600 505 1,000 1,400 Janitorial 109 - - - - Miscellaneous 101 100 - - 100 SUBTOTAL 1,425 1,700 505 11000 1,500 MAINTENANCE Building 248 646 - 613 129 329 303 Equipment SUBTOTAL 894 613 129 329 303 - 15 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET - 16 - ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED CITY ADMINISTRATION (Cont.) CONTRACT SERVICES Janitorial $ 710 $ - $ - $ - $ - SUBTOTAL 710 - - - - MISCELLANEOUS Contingency - - - -- -_ - 3,000 SUBTOTAL - - - - 3,000 CAPITAL OUTLAY Office Equipment 2,743 3,978 3,332 3,332 - SUBTOTAL 2,743 3,978 3,332 3,332 - DEPARTMENT TOTALS $147,846 $185,633 $100,729 $174,191 $188,790 - 16 - CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - CITY ADMINISTRATION PERSONNEL AUTHORIZATIONS FULL-TIME PART-TIME TEMPORARY City Manager Administrative Assistant* Secretary II* Data Processing Coordinator Receptionist------ * eceptionist--- * Reclassifications under consideration. CAPITAL OUTLAY Administrative Intern ACCOUNT NO. DESCRIPTION COST No capital outlay proposed. (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position - 17 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET - 18 - ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED GENERAL ITEMS OPERATING EXPENSES Miscellaneous $ 1,500 $ - $ - $ - $ - Professional Services 29,098 15,000 - - 91000 SUBTOTAL 30,598 15,000 - - 9,000 CONTRACT SERVICES Audit 19,170 16,200 15,000 15,000 15,000 Tax Service AISD 45,190 53,000 26,153 54,153 60,000 Central Appraisal 28,370 35,233 36,531 36,531 34,541 Computer Costs - 25,000 745 745 43,000 Sanitation Service - 471,552 222,748 460,438 487,091 Economic Development - - - - 7,500 SUBTOTAL 92,730 600,985 301,177 566,867 647,132 LEGAL EXPENSE Retainer 18,804 20,000 11,254 22,000 22,000 EAS 9,500 10,000 46,650 93,259 10,000 SUBTOTAL 28,304 30,000 57,904 115,259 32,000 MISCELLANEOUS I Contingency - 30,000 - - 30,000 Payroll Reserve - 9,998 - 9,998 67,000 Copier Costs 5,103 4,887 3,847 4,982 5,125 Unemployment Comp. 3,248 1,500 2,530 3,030 3,000 EAS Expenses - - - - 5,000 Grass & Weed Control - - - - 5,000 SUBTOTAL 8,351 46,385 6,377 18,010 115,125 DEPARTMENT TOTALS $159,983 $692,370 $365,458 $700,136 $803,257 - 18 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED POLICE DEPARTMENT PERSONNEL SERVICES Manager Salaries $ 42,292 $ 43,191 $ 25,938 $ 43,358 $ 41,940 Clerical Salaries 108,153 100,377 74,332 122,424 119,760 Public Safety Salaries 486,188 602,791 327,368 568,962 615,328 Salary and Wages 6,699 - 4,517 4,517 - Animal Control 30,633 32,734 12,932 25,158 33,150 Overtime 34,908 35,000 27,687 48,761 51,978 Part Time Salary 137 4,420 2,764 5,097 12,303 FICA Expense 53,323 59,727 34,925 57,924 62,451 TMRS Expense 21,279 24,577 16,543 29,348 34,532 Workman's Comp. 20,501 24,001 13,359 22,097 25,786 Health Insurance 35,254 41,410 18,785 34,028 36,050 SUBTOTAL 839,367 968,228 559,150 961,674 1,033,278 OPERATING EXPENSES Advertising 685 300 596 596 750 Conferences & Training 6,210 7,000 3,784 7,000 7,450 Court Cost/Jury Fees 3,024 500 88 188 500 Worker's Comp.Claims - 500 113 263 500 Dues & Subscriptions 157 150 1,035 1,074 1,236 Electricity 4,082 5,500 2,446 4,500 5,500 Par Gas 265 - - - - Water Usage 162 - - - 150 Gas - Lone Star - 250 180 255 500 Insurance 29,051 33,691 35,274 35,876 35,500 Mileage 465 1,350 502 850 1,315 Miscellaneous 2,747 450 42 142 300 Postage & Freight 824 750 1,129 1,500 1,750 Printing & Reproduction 8,957 6,000 4,567 6,000 6,000 Rentals - - 2,911 5,316 5,775 Telephone 8,906 11,300 5,323 9,125 10,000 Car Allowance 3,600 4,200 2,450 4,200 4,200 Professional Services 1,903 1,500 1,712 1,712 2,000 Crime Prevention 20,670 800 497 800 1,000 SUBTOTAL 91,708 74,241 62,649 79,397 84,426 - 19 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET W ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED POLICE DEPARTMENT (Cont.) SUPPLIES Office $ 4,556 $ 5,000 $ 3,073 $ 5,268 $ 6,000 Janitorial - 100 66 100 250 Animal 4,456 5,000 2,321 4,000 5,000 Clothing & Uniforms 6,774 5,650 3,207 5,142 5,500 Gasoline 15,396 20,660 8,607 15,807 17,000 Miscellaneous 44 400 895 1,070 1,650 Small Tools & Equip. 2,341 5,963 3,691 5,463 7,500 SUBTOTAL 33,567 42,773 21,860 36,850 42,900 MAINTENANCE Building 1,599 2,000 728 1,500 750 Equipment 17,648 10,969 7,029 10,469 14,989 Miscellaneous - 100 - - 100 Radio - 7,031 3,649 6,254 7,500, SUBTOTAL 19,247 20,100 11,406 18,223 23,339 CONTRACT SERVICES Janitorial 4,364 4,584 2,674 4,584 4,534 Racal Milgo 2,306 - - - - SUBTOTAL 6,670 4,584 2,674 4,584 4,534 LEGAL EXPENSE Municipal Judge 3,600 3,600 1,015 3,100 5,000 SUBTOTAL 3,600 3,600 1,015 3,100 5,000 OTHER SERVICES Prisoner's Keep 741 1,200 358 450 750 SUBTOTAL 741 1,200 358 450 750 VEHICLE MAINTENANCE Vehicle Maintenance 13,482 13,000 7,777 12,000 13,500 SUBTOTAL 13,482 13,000 7,777 12,000 13,500 W CLASSIFICATION POLICE DEPARTMENT (Cont.) CAPITAL OUTLAY Buildings Cars & Trucks Office Equipment Radio Equipment SUBTOTAL DEPARTMENT TOTALS CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED $ 10,644 32,420 1,450 44,514 $1,052,896 54,500 53,505 6,451 19,569 4,271 4,600 65,222 77,674 $1,192,948 $ 744,563 - 21 - 53,505 36,600 19,569 200 4,600 - 77,674 36,800 $1,193,952 $1,244,527 CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - POLICE PERSONNEL AUTHORIZATIONS FULL-TIME Chief Lieutenant Administrative Assistant (3) Sergeants Detective Sergeant (2) Detectives (15) Patrol Officers Crime Prevention Officer Municipal Court Clerk (4) Dispatchers Animal Control Officer II (R) {�} (1) Animal Control Officer I Secretary Clerk PART-TIME Court Clerk CID Clerk (N) CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION 49016 Desk and Chair 49012 (3) Patrol Cars (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position - 22 - TEMPORARY COST $ 200 36,600 CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET OPERATING EXPENSES Advertising 2,224 2,500 ACTUAL 1,800 1,800 Conferences & Training 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED PARKS AND RECREATION 582 725 642 642 412 Electricity Manager Salaries $ 35,664 $ 36,759 $ 22,074 $ 36,903 $ 35,700 Clerical Salaries 16,007 18,396 10,762 17,990 17,748 Salary and Wages 101,524 150,113 75,489 133,893 151,530 Overtime 1,441 5,088 1,065 4,000 4,500 Part-time Salary 46,786 75,122 2,487 66,193 75,152 FICA Expense 15,022 21,311 8,359 18,989 21,548 TMRS Expense 4,543 6,280 3,694 6,993 8,578 Workman's Comp. 3,931 6,651 1,886 6,334 6,661 Health Insurance 7,651 11,367 3,924 10,367 9,695 SUBTOTAL 232,569 331,087 129,740 301,662 331,112 OPERATING EXPENSES Advertising 2,224 2,500 1,499 1,800 1,800 Conferences & Training 2,239 2,685 2,450 3,100 1,175 Workman's Comp.Claims - 250 35 150 150 Dues & Subscriptions 582 725 642 642 412 Electricity 11,288 11,200 4,381 9,000 9,500 Water Usage 13,844 13,500 - 13,500 13,500 Gas - Lone Star 261 - - - - Insurance 5,802 6,485 6,616 6,616 5,611 Mileage 192 500 51 351 350 Miscellaneous 2,470 200 270 270 300 Postage & Freight 1,228 1,200 832 1,182 1,200 Printing & Reproduction 1,469 1,500 796 1,096 1,500 Rentals 2,290 2,600 257 2,300 2,300 Summer Youth Program 3,618 3,000 90 2,500 2,500 Telephone 2,394 2,750 1,516 2,750 2,750 Car Allowance 3,800 5,400 3,150 5,400 5,400 Professional Services 50 - 58 58 100 Softball Expenses 10,879 15,040 7,370 16,215 16,296 Basketball Expenses 3,182 2,880 3,651 3,651 3,674 Volleyball Expenses 1,755 1,900 1,044 1,450 2,160 Pool Instructors 4,797 4,500 - 4,800 4,800 Senior Citizens Support - 2,500 999 2,500 2,500 SUBTOTAL 74,364 81,315 35,707 79,331 77,978 - 23 - CLASSIFICATION 1985-86 ACTUAL PARKS AND RECREATION (Cont.) SUPPLIES Office Janitorial Medical & Chemical Agricultural Clothing & Uniforms Mechanical Gasoline Miscellaneous Oil & Lubricants Boards & Commission Small Tools & Equip. Ballfield Minor Equip. Recreation Minor Equip. Pool Supplies SUBTOTAL MAINTENANCE Building Equipment Miscellaneous Ground Sprinklers Radio Landscaping Ballfield Clay Ballfield Maintenance Pool Maintenance SUBTOTAL CONTRACT SERVICES Janitorial Sanitation SUBTOTAL VEHICLE MAINTENANCE Vehicle Maintenance SUBTOTAL CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1986-87 EXPENDED 1986-87 1987-88 BUDGETED APRIL, 1987 AMENDED PROPOSED $ 1,031 $ 1,500 $ 315 $ 715 $ 800 224 300 - 200 200 6,212 4,500 72 4,500 4,500 3,123 5,200 2,617 5,000 5,500 2,312 3,457 1,275 3,385 3,204 543 350 343 450 500 3,021 6,500 1,208 3,208 3,800 462 300 1,383 1,396 500 - 600 - 250 450 1,458 - - - - - 1,500 1,182 1,500 1,500 - 500 13 500 500 - 500 670 11000 1,000 2,196 11000 220 1,000 11000 20,582 26,207 9,298 23,104 23,454 285 400 - - - 8,634 5,600 3,067 5,000 5,400 585 1,500 996 1,500 1,500 1,454 2,750 586 2,750 3,000 523 300 266 300 300 1,790 3,000 4,190 5,500 5,000 392 1,800 1,483 1,800 1,800 6,066 3,000 2,187 3,000 3,000 - 2,500 - 2,500 2,500 19,729 20,850 12,775 22,350 22,500 1,542 - - - - 3,989 3,700 1,895 3,755 1,200 5,531 3,700 1,895 3,755 1,200 1,575 1,600 901 1,500 1,700 1,575 1,600 901 1,500 1,700 - 24 - U CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET - 25 - ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED PARKS AND RECREATION (Cont.) CAPITAL OUTLAY Cars and Trucks $ 8,918 $ - $ - $ - $ - Office Equipment 764 4,408 460 460 - Radio Equipment 730 Implements 17,362 21,174 15,689 18,486 13,694 SUBTOTAL 27,774 25,582 16,149 18,946 13,694 DEPARTMENT TOTALS $382,124 $490,341 $206,465 $450,648 $471,638 - 25 - CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - PARKS AND RECREATION PERSONNEL AUTHORIZATIONS FULL-TIME PART-TIME Director Program Coordinator Recreation Supervisor Special Activity Coor. Secretary Foreman Sr. Maintenance Worker -- {g} (7) Maintenance Workers (E) No new positions proposed. CAPITAL OUTLAY Ar'r'r)TTTTR' mn _ 49021 49021 49021 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position nVCr VTATTnM Trailer Riding Mower Tractor Lease -Purchase -26- TEMPORARY (6) Maintenance Workers (10) Recreation Leaders Pool Manager (10) Lifeguards COST $ 1,500 10,000 2,194 CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET SUPPLIES Office 1,180 1,400 1,193 1,400 1,800 Janitorial - - - - 100 Periodicals 1,493 2,225 1,845 2,025 2,250 Miscellaneous 795 500 277 500 300 SUBTOTAL 3,468 4,125 3,315 3,925 4,450 - 27 - ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED LIBRARY PERSONNEL SERVICES Manager Salaries $ 31,571 $ 39,838 $ 24,164 $ 40,478 $ 46,690 Clerical Salaries 17,945 17,306 10,493 17,718 17,658 Overtime 81 225 - - - Part Time Salary 13,243 17,015 7,379 15,405 18,740 FICA Expense 4,565 5,319 3,156 5,520 6,206 TMRS Expense 1,714 2,205 1,167 2,323 3,158 Workman's Comp. 220, 187 77 605 222 Health Insurance 1,527 1,527 760 1,303 1,847 SUBTOTAL 70,866 83,622 47,196 83,352 94,521 OPERATING EXPENSES Advertising 71 100 7 25 700 Conferences & Training 860 900 434 500 1,250 Worker's Comp. Claims - 300 - 150 150 Dues & Subscriptions 245 300 270 270 350 Electricity 1,293 1,600 717 1,350 1,500 Expense Allowance 23 300 238 253 300 Water Usage 67 71 - 71 71 Gas - Lone Star 775 1,000 582 750 800 Insurance 2,858 3,565 2,521 2,521 2,660 Mileage 140 - - - 150 Miscellaneous 2,487 150 24 150 150 Postage & Freight 752 500 449 750 750 Printing & Reproduction 300 800 359 800 600 Rentals 219 225 235 235 375 Telephone 1,271 1,550 1,129 1,964 2,000 Car Allowance - 1,800 1,050 1,800 1,800 SUBTOTAL 11,361 13,161 8,015 11,589 13,606 SUPPLIES Office 1,180 1,400 1,193 1,400 1,800 Janitorial - - - - 100 Periodicals 1,493 2,225 1,845 2,025 2,250 Miscellaneous 795 500 277 500 300 SUBTOTAL 3,468 4,125 3,315 3,925 4,450 - 27 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET - 28 - ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED LIBRARY (Cont.) MAINTENANCE Building $ 828 $ 3,500 $ 2,399 $ 3,000 $ 1,250 Equipment 244 600 176 400 800 Book Collection - 500 333 333 2,000 SUBTOTAL 1,072 4,600 2,908 3,733 4,050 CONTRACT SERVICES Janitorial 2,106 1,944 1,134 1,944 144 SUBTOTAL 2,106 1,944 1,134 1,944 144 LIBRARY BOOKS City Fund 8,094 7,000 6,364 7,000 7,000 County Funds 5,308 5,200 1,549 4,000 6,000 Continuation Funds 87 11000 465 11000 1,500 SUBTOTAL 13,489 13,200 8,378 12,000 14,500 CAPITAL OUTLAY I Buildings 3,333 3,333 1,944 3,333 3,333 Office Equipment 1,658 950 507 507 475 SUBTOTAL 4,991 4,283 2,451 3,840 3,808 DEPARTMENT TOTALS $107,353 $124,935 $ 73,397 $120,383 $135,079 - 28 - CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - LIBRARY PERSONNEL AUTHORIZATIONS FULL-TIME Director Circulation Coordinator Children's Librarian (R) No new positions proposed. PART-TIME Ebiie��en1a-bibra�ian (2) Library Clerks Library Page TEMPORARY CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49011 Mortgage $3,333 49016 Cash Register 300 49016 Book Cart 175 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position - 29 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET OPERATING EXPENSES Advertising - 200 ACTUAL 100 100 Conferences & Training 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED Dues & Subscriptions 668 FIRE DEPARTMENT 3,394 6,000 7,000 Electricity 7,006 PERSONNEL SERVICES - 2,083 2,083 Water Usage 1,077 2,589 Manager Salaries $ 39,373 $ 39,971 $ 23,840 $ 40,116 $ 39,180 Clerical Salaries 17,791 18,275 10,976 18,342 17,748 Public Safety Salaries 353,486 485,071 250,423 454,932 522,064 Overtime 13,143 15,500 18,650 30,500 17,500 Part Time Salary 2,036 31,067 - 40,799 - 22,028 - 38,698 43,049 FICA Expense 12,400 16,709 10,454 19,803 23,855 TMRS Expense Workman's Comp. 5,751 9,022 3,021 10,535 9,956 Health Insurance 22,891 29,845 13,024 28,521 28,268 SUBTOTAL 497,938 655,192 352,416 641,447 701,620 OPERATING EXPENSES Advertising - 200 7 100 100 Conferences & Training 5,225 6,100 2,083 4,102 3,780 300 Worker's Comp. Claims 449 300 - 805 100 805 1,015 Dues & Subscriptions 668 645 7,000 3,394 6,000 7,000 Electricity 7,006 2,083 - 2,083 2,083 Water Usage 1,077 2,589 2,800 2,065 2,800 3,500 Gas - Lone Star 21,573 27,132 21,653 23,708 25,000 Insurance 109 200 200 Mileage 670 3,086 - 800 688 800 800 Miscellaneous 712 800 426 731 800 Postage & Freight Printing & Reproduction 641 1,800 1,135 1,800 2,000 Telephone 3,191 3,000 3,272 5,000 3,500 3,600 Car Allowance 2,400 3,600 2,112 3,600 1,000 1,000 Code Enforcement 904 1,000 20,500 377 7,825 12,500 14,000 Professional Services 16,710 SUBTOTAL 66,901 77,760 45,951 65,329 68,678 SUPPLIES Office 743 1,500 415 1,000 1,000 1,500 1,200 Janitorial 590 1,000 2,500 467 1,490 2,500 2,500 Medical & Chemical 2,390 6,404 8,500 3,547 6,478 8,000 Clothing & Uniforms - 30 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET - 31 - ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED FIRE DEPARTMENT (Cont.) SUPPLIES (Cont.) Gasoline $ 3,992 $ 4,574 $ 1,844 $ 3,164 $ 4,000 Miscellaneous 539 800 383 800 800 Oil & Lubricants - 500 - 500 500 Chemical Spills 1,390 1,500 - 1,500 1,500 Small Tools & Equip. 256 600 - 600 600 SUBTOTAL 16,304 21,474 8,146 __17,542 20,600 MAINTENANCE Building 2,392 4,500 1,067 3,000 4,000 Equipment 3,924 2,500 1,708 2,928 4,150 Miscellaneous - 250 6 100 250 Landscaping 72 250 250 300 250 SUBTOTAL 6,388 7,500 3,031 6,328 8,650 VEHICLE MAINTENANCE Vehicle Maintenance 8,419 5,000 3,337 5,000 6,000 SUBTOTAL 8,419 5,000 3,337 5,000 6,000 CAPITAL OUTLAY Cars & Trucks 14,431 14,431 8,418 14,431 10,824 Machinery & Equip. 7,815 38,137 5,369 9,915 7,450 Office Equipment 2,697 700 370 370 - Radio Equipment 745 - - - 25,000 SUBTOTAL 25,688 53,268 14,157 24,716 43,274 DEPARTMENT TOTALS $621,638 $820,194 $427,038 $760,362 $848,822 - 31 - CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - FIRE FULL-TIME Chief Secretary Fire Marshal (3) Lieutenants (18) Firefighters No new positions proposed. CAPITAL OUTLAY ACCOUNT NO. 49017 49015 49015 49015 49012 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position PART-TIME nVQrDTDTTnM TEMPORARY Weed & Grass Insp. COST Communications System $25,000 SCBA 1,850 Siren Mount 5,600 Cellular Telephone 600 Ambulance, Lease/Purchase 10,824 - 32 - CLASSIFICATION ENGINEERING DEPARTMENT PERSONNEL SERVICES Manager Salaries Clerical Salaries Salary and Wages Overtime FICA Expense TMRS Expense Workman's Comp. Health Insurance SUBTOTAL OPERATING EXPENSES Advertising Elec./Street Lights Conferences & Training Workman's Comp -Claims Dues & Subscriptions Electricity Water Usage Gas - Lone Star Insurance Mileage Miscellaneous Postage & Freight Printing & Reproduction Rentals Telephone Car Allowance School Crossing Guard SUBTOTAL SUPPLIES Office Janitorial Medical & Chemical Clothing & Uniforms Gasoline Miscellaneous Oil & Lubricants Small Tools & Equipment SUBTOTAL CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED 1 $ 21,061 $ 37,440 $ 23,036 $ 38,762 $ 37,860 3,977 14,930 91895 17,098 17,904 7,585 153,750 82,139 136,045 135,532 326 2,500 467 627 1,481 2,597 14,915 9,162 14,989 15,472 668 6,362 4,001 7,082 7,811 31 8,591 2,742 4,201 7,117 11199 11,376 5,432 9,464 9,024 37,444 249,864 136,874 228,268 232,201 504 300 - 75 175 - 82,000 37,434 69,000 71,500 453 2,000 2,236 2,356 2,250 - 500 - 250 250 115 307 116 166 200 245 - - - - 120 - - - 8- 746 2,519 7,157 7,263 8,550 4,157 100 32 62 105 2,798 300 11 71 200 394 400 86 126 150 407 600 551 944 1,000 255 1,100 126 326 500 947 2,100 990 1,700 2,000 - 10,800 6,300 10,800 10,800 _ _ - - 7,500 11,149 103,026 55,039 93,139 105,080 771 700 394 444 500 55 - - - - - 100 - 70 50 - 2,600 1,267 1,987 1,872 - 4,500 2,026 3,800 3,800 6 750 137 337 250 - 750 211 500 600 42 3,100 1,046 1,600 2,000 874 12,500 5,081 8,738 9,072 - 33 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET CONTRACT SERVICES Janitorial 17 SUBTOTAL 17 MISCELLANEOUS Plaques, Awards, Procl. - SUBTOTAL - CAPITAL OUTLAY Machinery & Equipment Office Equipment Radio Equipment Traffic Signs SUBTOTAL DEPARTMENT TOTALS 1,979 305 2,284 $ 51,924 40 40 4,000 155 - 275 24,735 2,081 28,735 2,511 $424,075 $219,668 - 34 - 40 40 50 50 - 7,500 155 ACTUAL 275 900 2,081 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED ENGINEERING DEPARTMENT (Cont.) MAINTENANCE Building $ 67 $ - $ - $ - $ - Equipment 59 5,200 3,770 6,300 12,000 Miscellaneous - 500 712 900 600 Radio 30 500 31 131 200 Asphalt - 13,500 8,649 13,500 13,500 Rock, Sand, Etc. - 91000 2,835 5,835 9,000 Sealer & Tac Oil - 1,250 58 950 1,000 Sign - - 4,068 7,068 8,500 SUBTOTAL 156 29,950 20,123 34,684 44,800 CONTRACT SERVICES Janitorial 17 SUBTOTAL 17 MISCELLANEOUS Plaques, Awards, Procl. - SUBTOTAL - CAPITAL OUTLAY Machinery & Equipment Office Equipment Radio Equipment Traffic Signs SUBTOTAL DEPARTMENT TOTALS 1,979 305 2,284 $ 51,924 40 40 4,000 155 - 275 24,735 2,081 28,735 2,511 $424,075 $219,668 - 34 - 40 40 50 50 - 7,500 155 - 275 900 2,081 18,700 2,511 27,100 $367,380 $418,303 CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - ENGINEERING PERSONNEL AUTHORIZATIONS FULL-TIME PART-TIME TEMPORARY Director Secretary (2) Utility Inspectors Foreman Crew Chief Equipment Operator {4} (2) Maintenance (E) No new positions proposed. CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49015 Trailer $ 4,000 49015 Concrete Saw 3,500 49017 Radios 900 49025 Traffic Signs 18,700 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position - 35 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET SUPPLIES Office 2,180 3,000 ACTUAL 1,236 2,000 Janitorial 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED COMMUNITY DEVELOPMENT 1,616 - - - - Manager Salaries $ 39,488 $ 69,998 $ 38,562 $ 67,484 $ 68,460 Clerical Salaries 33,259 36,624 21,753 36,852 35,000 Salary & Wages 195,561 144,990 79,735 131,590 135,062 Overtime 2,251 1,878 498 900 1,250 Part Time Salary - 9,860 - - - FICA Expense 20,574 21,627 11,552 19,517 19,968 TMRS Expense 7,907 7,835 4,729 8,575 9,707 Workman's Comp. 10,208 8,907 2,243 3,040 7,143 Health Insurance 13,862 11,102 5,264 8,761 __ 8,189 SUBTOTAL 323,110 312,821 164,336 276,719 284,779 OPERATING EXPENSES Advertising 197 500 13 100 300 Elec./Street Lights 72,768 - - - - Conferences & Training 2,650 2,600 1,412 1,712 2,510 Worker's Comp. Claims - 500 55 155 300 Dues & Subscriptions 1,092 1,200 261 661 1,000 Electricity 1,616 - - - - Water Usage 482 - - - - Gas - Lone Star 399 - - - - Insurance 9,227 8,531 5,246 5,246 6,014 Mileage 140 750 115 215 850 Miscellaneous 2,959 2,000 282 600 1,200 Postage & Freight 725 750 255 455 700 Printing & Reproduction 1,553 3,500 1,240 2,040 2,500 Rentals 89 - - - Telephone 2,672 1,800 1,224 2,099 2,400 Car Allowance 13,356 18,600 10,850 18,600 18,600 SUBTOTAL 109,925 40,731 20,953 31,883 36,374 SUPPLIES Office 2,180 3,000 636 1,236 2,000 Janitorial 411 - - - - Medical/Chemical 31 50 - - - Clothing & Uniforms 1,616 - - - - Gasoline 3,168 - - - - Miscellaneous 1,483 500 1 484 500 Small Tools & Equip. 1,263 500 22 22 322 500 SUBTOTAL 10,152 4,050 842 2,042 3,000 - 36 - - 37 - CITY OF ALLEN , 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED COMMUNITY DEVELOPMENT (Cont.) MAINTENANCE Building $ 355 $ - $ - $ - $ - Equipment 3,143 400 - 200 609 Radio 434 250 121 246 250 Asphalt 14,405 - - - Rock, Sand, Etc. 7,883 - - - - SUBTOTAL 26,220 -650 - 121 446 859 CONTRACT SERVICES Janitorial 1,872 - - - - Computer - 13,750 - - 13,750 Sanitation 353,697 - - - - SUBTOTAL 355,569 13,750 - - 13,750 PLANNING & ZONING Conferences 230 350 15 15 350 Dues & Subscriptions - 200 192 192 200 Professional Services - 200 - SUBTOTAL 230 750 207 207 550 VEHICLE MAINTENANCE Vehicle Maintenance 3,755 - - - SUBTOTAL 3,755 - MISCELLANEOUS Copier Costs - 2,300 SUBTOTAL - 2,300 - 37 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED COMMUNITY DEVELOPMENT (Cont.) CAPITAL OUTLAY Cars & Trucks $ 6,724 $ - $ - $ - $ - Office Equipment 16,186 - - - - Radio Equipment 610 - - - - Traffic Signs 16,078 - - - SUBTOTAL 39,598 DEPARTMENT TOTALS $868,559 $375,052 $186,459 $311,297 $339,312 - 38 - CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - COMMUNITY DEVELOPMENT PERSONNEL AUTHORIZATIONS FULL-TIME PART-TIME TEMPORARY Director Seeretarp (E) Development Coordinator Secretary II Secretary Assistant Building Official Environmental Health Inspector (3) Code Enforcement Officers Planner (N) CAPITAL OUTLAY ArrnTTMT Nn _ DESCRIPTION COST 40585 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position Computer Equipment $13,750 -39- 0 - 40 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED BUILDING MAINTENANCE OPERATING EXPENSES Electricity $ - $ 10,000 $ 3,996 $ 91100 $ 10,000 Water Usage - 2,000 - 2,000 2,000 Gas - Lone Star - 1,831 1,022 1,222 1,400 Professional Services - - - - 2,000 SUBTOTAL - 13,831 5,018 12,322 15,400 SUPPLIES Janitorial - 1,513 793 1,400 1,500 SUBTOTAL - 1,513 793 1,400 1,500 MAINTENANCE Building - 3,000 846 1,346 4,700 SUBTOTAL - 3,000 846 1,346 4,700 CONTRACT SERVICES Janitorial - 9,612 5,607 9,612 11,000 SUBTOTAL - 9,612 5,607 9,612 11,000 CAPITAL OUTLAY Office Equipment - 9,189 6,126 9,189 4,596 SUBTOTAL - 9,189 6,126 9,189 4,596 DEPARTMENT TOTALS $ - $ 37,145 $ 18,390 $ 33,869 $ 37,196 - 40 - CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - BUILDING MAINTENANCE PERSONNEL AUTHORIZATIONS FULL-TIME No personnel in this department. CAPITAL OUTLAY ACCOUNT NO. 49016 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position PART-TIME TEMPORARY DESCRIPTION COST Telephone Lease/Purchase $4,596 - 41 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET M ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED FINANCE DEPARTMENT PERSONNEL SERVICES Manager Salaries $ 37,009 $ 39,476 $ 23,703 $ 39,633 $ 38,340 Clerical Salaries 31,030 37,551 20,916 35,658 35,496 Overtime 357 159 132 159 231 FICA Expense 4,958 5,510 3,350 5,543 5,553 TMRS Expense 2,000 2,294 1,505 2,735 2,970 Workman's Comp. 126 146 65 112 156 Health Insurance 2,781 3,035 11509 2,587 2,587 SUBTOTAL 78,261 88,171 51,180 86,427 85,333 OPERATING EXPENSES Advertising 106 100 - - 50 Conferences & Training 1,875 1,205 256 875 1,160 Worker's Comp -Claims - 150 - - 75 Dues & Subscriptions 610 418 226 471 280 Electricity 147 - - - - Water Usage 186 - - - - Gas - Lone Star 49 - - Insurance 1,951 2,268 1,529 1,617 1,642 Mileage 137 - - 84 Miscellaneous 2,353 50 73 73 - Postage & Freight 725 1,007 606 1,021 1,080 Printing & Reproduction 701 2,600 1,301 2,600 2,600 Telephone 1,420 1,362 1,218 1,943 2,161 Car Allowance - 1,800 1,050 1,800 1,800 Professional Services 160 400 - - - SUBTOTAL 10,420 11,360 6,259 10,400 10,932 SUPPLIES Office 637 600 423 550 650 Janitorial 66 - - - - Miscellaneous 15 - - - - SUBTOTAL 718 600 423 550 650 MAINTENANCE Building 241 - - - - Equipment 195 345 - 273 273 SUBTOTAL 436 345 - 273 273 M 1985-86 CLASSIFICATION ACTUAL FINANCE DEPARTMENT (Cont.) CONTRACT SERVICES Janitorial $ 443 SUBTOTAL 443 CAPITAL OUTLAY Office Equipment 174 SUBTOTAL 174 DEPARTMENT TOTALS $ 90,452 CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1986-87 EXPENDED 1986-87 1987-88 BUDGETED APRIL, 1987 AMENDED PROPOSED $100,476 $ 57,862 - 43 - 430 - 430 $ 97,650 $ 97,618 CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - FINANCE PERSONNEL AUTHORIZATIONS FULL-TIME PART-TIME TEMPORARY Director Accountant Account Clerk No new positions proposed. CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49016 File Cabinet $430 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position - 44 - 1985-86 CLASSIFICATION ACTUAL PUBLIC WORKS - WATER PERSONNEL SERVICES CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1986-87 EXPENDED 1986-87 1987-88 BUDGETED APRIL, 1987 AMENDED PROPOSED Manager Salaries $ 24,631 $ 22,764 $ 15,220 $ 25,237 $ 24,108 Clerical Salaries 11,883 11,903 7,422 12,412 12,424 Salary and Wages 123,454 118,958 61,357 98,567 138,978 Overtime 15,133 15,000 7,294 12,700 17,000 Part Time Salary 1,760 1,820 910 1,820 1,820 FICA Expense 12,842 12,096 6,803 10,687 13,994 TMRS Expense 4,994 4,962 3,077 5,171 7,645 Workman's Comp. 4,635 2,916 2,749 4,181 3,896 Health Insurance 9,536 9,939 4,582 7,403 9,709 SUBTOTAL 208,868 200,358 109,414 1/3,178 229,574 OPERATING EXPENSES Advertising 101 150 81 100 150 Conferences & Training 754 1,533 406 620 836 Worker's Comp. Claims - 840 - 140 560 Dues & Subscriptions 74 1,050 116 116 921 Electricity 59,519 70,562 33,219 65,000 75,000 PAR Gas 597 1,100 579 874 1,100 Water Usage - 290 - 290 290 Gas - Lone Star 285 - - - - Insurance 14,053 12,495 8,830 12,290 12,685 Mileage 52 105 50 50 70 Miscellaneous 38 150 11 11 150 Postage & Freight 805 500 82 140 250 Printing & Reproduction 941 700 486 700 700 Rentals 520 900 308 410 800 Telephone 1,949 1,400 1,671 3,466 4,200 Car Allowance 3,990 2,400 1,470 2,520 2,520 Professional Services 47,951 16,000 11,261 16,000 16,000 Water District Purchases 385,403 510,000 260,384 656,606 879,460 SUBTOTAL 517,032 620,175 318,954 759,333 995,692 SUPPLIES Office 682 800 387 670 700 Janitorial 214 - - - - Medical & Chemical 1,368 2,000 322 640 1,800 Clothing & Uniforms 2,580 2,407 1,512 2,091 2,926 - 45 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET W. ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED PUBLIC WORKS - WATER (Cont.) SUPPLIES (Cont.) Mechanical 28,924 29,000 11,071 25,100 28,000 Chlorine Gas 364 1,100 396 750 1,200 Gasoline 4,127 4,701 1,967 3,470 4,000 Miscellaneous 117 150 25 50 150 Oil & Lubricants - 455 68 120 300 Small Tools & Equip. 228 570 136 250 450 SUBTOTAL 38,604 41,183 15,884 33,141 39,526 MAINTENANCE Building 700 700 82 490 1,200 Equipment 2,301 4,900 3,041 4,900 2,800 Miscellaneous 223 490 - - 250 Radio - 700 148 380 500 Rock, Sand, Etc. - 225 80 225 300 SUBTOTAL 3,224 7,015 3,351 5,995 5,050 CONTRACT SERVICES Janitorial 1,682 - - - - SUBTOTAL 1,682 - - - VEHICLE MAINTENANCE Vehicle Maintenance 4,417 3,500 2,217 3,500 4,200 SUBTOTAL 4,417 3,500 2,217 3,500 4,200 CAPITAL OUTLAY Cars & Trucks 7,804 8,400 8,266 8,266 - Machinery & Equip. 2,402 1,400 1,063 1,063 500 Office Equipment - 700 280 280 500 Radio Equipment - 2,450 - - 3,000 Meters 32,826 34,355 27,347 27,347 16,955 SUBTOTAL 43,032 47,305 36,956 36,956 20,955 DEPARTMENT TOTALS $ 816,859 $ 919,536 $ 486,776 $1,017,103 $1,294,997 W. CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED PUBLIC WORKS - SEWER PERSONNEL SERVICES Manager Salaries $ 91999 $ 9,756 $ 6,080 $ 10,373 $ 10,332 Clerical Salaries 4,837 5,101 3,034 5,172 5,324 Salary and Wages 47,645 50,983 26,100 42,047 59,654 Overtime - 1,000 - - - FICA Expense 4,568 5,185 2,608 4,273 5,996 TMRS Expense 1,793 2,126 1,228 2,125 3,277 Workman's Comp. 1,986 1,249 1,178 1,792 1,670 Health Insurance 4,087 4,260 1,964 3,173 4,161 SUBTOTAL 74,915 79,660 42,192 68,955 90,414 OPERATING EXPENSES Advertising 43 100 35 75 100 Conferences & Training 317 675 159 310 359 Worker's Comp. Claims - 360 - 150 240 Dues & Subscriptions 132 450 50 200 394 Electricity 8,741 8,900 2,991 5,551 6,500 Water Usage - 275 - 275 275 Gas - Lone Star 122 - - - - Insurance 5,600 5,355 3,784 3,982 4,151 Mileage 22 45 21 21 30 Miscellaneous 478 100 5 50 100 Postage & Freight 353 250 36 71 100 Printing & Reproduction 460 500 158 280 300 Rentals 120 400 51 300 400 Telephone 725 600 460 1,960 1,800 Car Allowance 1,710 1,200 630 1,080 1,080 Professional Services 9,065 7,500 3,513 5,700 6,500 Water Dist. Purchases 492,002 800,000 496,451 755,000 797,782 SUBTOTAL 519,890 826,710 508,344 775,005 820,111 SUPPLIES Office 278 300 162 300 300 Janitorial 90 - - - - Medical & Chemical 546 1,400 105 600 1,300 Clothing & Uniforms 1,088 1,032 641 918 1,254 Mechanical 6,993 7,000 1,661 4,000 6,000- - 47 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET MAINTENANCE Building 109 300 ACTUAL 300 - Equipment 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED Radio PUBLIC WORKS - SEWER (Cont.) 290 400 250 Rock, Sand, Etc. - SUPPLIES Cont. 34 235 300 SUBTOTAL 1,636 Gasoline $ 1,773 $ 2,015 $ 843 $ 1,645 $ 1,700 Miscellaneous 41 100 - - 100 Oil & Lubricants - 195 29 90 150 Small Tools & Equip. 94 330 94 165 250 SUBTOTAL 10,903 12,372 3,535 7,718 11,054 MAINTENANCE Building 109 300 31 300 - Equipment 1,432 2,600 2,287 2,800 3,700 Miscellaneous 95 310 - - 150 Radio - 300 290 400 250 Rock, Sand, Etc. - 350 34 235 300 SUBTOTAL 1,636 3,860 2,642 3,735 4,400 CONTRACT SERVICES Janitorial 721 - - SUBTOTAL 721 - - VEHICLE MAINTENANCE Vehicle Maintenance 2,096 1,750 926 1,750 1,650 SUBTOTAL 2,096 1,750 926 1,750 1,650 CAPITAL OUTLAY Cars & Trucks 3,344 3,600 3,543 3,543 - Machinery & Equipment 1,030 57,600 455 455 20,000 Office Equipment 815 300 120 120 - Radio Equipment - 1,050 - - 700 SUBTOTAL 5,189 62,550 4,118 4,118 20,700 DEPARTMENT TOTALS $615,350 $986,802 $561,757 $861,281 .$948,329 - 48 - CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - PUBLIC WORKS PERSONNEL AUTHORIZATIONS FULL-TIME PART-TIME TEMPORARY Director Secretary Foreman (2) Sr. Maintenance Workers Equipment Operator (3) Maintenance Workers Meter Services Representative (2) Meter Readers (3) Pump Station Operators (N) CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49015 Mowers $ 500 49016 Furniture 500 49017 Base Radio 3,000 49017 Mobile Radio 700 49015 Sewer Jet Truck 20,000 49028 Meters 16,955 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position - 49 - CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET - 50 - ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 CLASSIFICATION ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED UTILITY COLLECTIONS Clerical Salaries $ 44,389 $ 48,462 $ 28,823 $ 49,011 $ 49,248 Overtime 355 127 162 162 248 FICA Expense 3,195 3,474 2,072 3,515 3,539 TMRS Expense 1,284 1,425 976 1,786 1,985 Workman's Comp. 436 97 65 378 103 Health Insurance 2,659 2,291 1,141 1,956 1,956 SUBTOTAL 52,318 55,876 33,239 56,808 57,079 OPERATING EXPENSES Advertising 105 100 - - 100 Conferences & Training 1,876 1,835 970 1,570 1,510 Worker's Comp. Claims - 150 - - 50 Dues & Subscriptions - - - - 220 Electricity 459 - - - - Gas - Lone Star 114 - - - - Insurance 1,640 1,929 1,519 1,519 1,532 Mileage 18 242 2 20 50 Miscellaneous 21 - 11 11 - Postage & Freight 11,223 14,800 6,974 12,449 13,140 Printing & Reproduction 3,573 3,050 4,075 5,536 6,194 Rentals 17,737 5,912 5,912 5,912 - Telephone 1,394 1,392 1,110 1,810 1,700 Professional Services 7,662 3,600 1,840 2,240 5,400 SUBTOTAL 45,822 33,010 22,413 31,067 29,896 SUPPLIES Office 2,166 2,500 1,739 2,200 2,500 Janitorial 97 - - Miscellaneous 48 - - SUBTOTAL 2,311 2,500 1,739 2,200 2,500 MAINTENANCE Building 246 - - - Equipment 10,119 8,886 4,716 7,716 7,200 SUBTOTAL 10,365 8,886 4,716 7,716 7,200 - 50 - CLASSIFICATION UTILITY COLLECTIONS CONTRACT SERVICES Janitorial SUBTOTAL MISCELLANEOUS Salary Reserve SUBTOTAL CAPITAL OUTLAY Office Equipment SUBTOTAL DEPARTMENT TOTALS CITY OF ALLEN 1987-88 FISCAL YEAR BUDGET ACTUAL 1985-86 1986-87 EXPENDED 1986-87 1987-88 ACTUAL BUDGETED APRIL, 1987 AMENDED PROPOSED $ 761 761 5,134 5,134 $116,711 9,949 - - 7,400 9,949 - - 7,400 I 1,363 1,047 1,047 40,956 1,363 1,047 1,047 40,956 $111,584 $ 63,154 $ 98,838 $145,031 - 51 - CITY OF ALLEN 1987-88 BUDGET DEPARTMENT - UTILITY COLLECTIONS PERSONNEL AUTHORIZATIONS FULL-TIME PART-TIME TEMPORARY (2) Account Clerks Computer Operator No new positions proposed. CAPITAL OUTLAY ACCOUNT NO. DESCRIPTION COST 49016 Executive Chair $ 256 49016 Minicomputer 40,700 (R) = Reclassification (N) = New Position Proposed (E) = Eliminated Position - 52 - AFFIDAVIT AND PROOF OF PUBLICATION THE STATE OF TEXAS COUNTY OF COLLIN BEFORE NIE, the undersigned authority, on this day personally appeared R. `VAYNE WEDGEWORTH, who having been by me duly sworn, on oath deposes and says: That he is publisher of THE ALLEN AMERICAN, a newspaper published in Collin County, Texas, not less li'eyucntly than once a week, having a general circulation in said county, and having been published re"ularly and continuously for more than twelve months prior to publishing Notice of. Public Hearing - 1987-88 Budget U. u11- aLLd,uw ,s a uuc aaw Wnucn copy, ana wnicn was pumisnea in 117Y. ALLEN ANILKICAN on August 12, 1987 and which was issued on Aug. 12, 1987 of Collin County, Texas. A printed copy of said publication is at SUBSCRIBED AND SWORN to before me this 18th dav of S e Publisher's fee 5 10.80 i City of Allyn v A.D. 1987 Notary Publij in and for Collin County, Texas CITY -OF ALLEN 7NOT OF PUBLIC HEARING FY 1987 -18 BUDGET I Notice is hereby given that the Allen City tCouncil will conduct a Public Hearing on he proposed budget of the City of Allen for I Fiscal year 1987 1988 on Thursday, August 27, 1987, at 7:00 P.M. in the Coun- cil Chambers of the Allen Municipal Annex, One Butler Circle Allen, Texas. All interested citizens are invited to attend this public hearing and voice their opinion. Copies of the proposed budget may be inspected at the City Secretary's Office, Allen Municipal Annex, One Butler circle, (during regular.office hours, Monday jthrough Friday, 8:00 a.m. to 5:00 p.m. Hendrix, CMC, CITY BE PUBLISHED IN THE !RICAN ON WEDNESDAY, 987.__ .-,