Min - City Council - 2020 - 08/14 - Workshop ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
ALLEN SENIOR RECREATION CENTER
AUGUST 14-15,2020
Present:
Debbie Stout,Mayor
Councilmembers:
Gary L. Caplinger,Mayor Pro Tern
Kurt Kizer
Carl Clemencich
Lauren Doherty
Chris Schulmeister
Baine Brooks
City Staff Present:
Eric Ellwanger, City Manager
Eric Strong,Deputy City Manager
Rebecca Vice,Assistant City Manager
Tim Dentler,Assistant City Manager
Shelley B. George,City Secretary
Pete Smith, City Attorney
Eric Cannon, Chief Financial Officer
Chris Landrum,Assistant Chief Financial Officer
Marc Kurbansade, Community Development Director
Lee Battle, Community Enhancement Director
Stephen Massey,Community Services Director
Dan Bowman,Economic Development Director/CEO
Chris Flanigan, Engineering Director
Jon Boyd,Fire Chief
Monika Kretschmer, Human Resources Director
Eric Matthews,Information Technology Director
Jeff Timbs, Library Director
Brian Harvey, Chief of Police
Kate Meacham,Parks and Recreation Director
Teresa Warren,Public and Media Relations Director
FRIDAY,AUGUST 14,2020
The Allen City Council convened the Special Called Workshop for the FY 2020-2021 Budget at 9:07 a.m. on
Friday,August 14,2020,in the Multi-Purpose Room at the Allen Senior Recreation Center,451 St.Mary Drive,
Allen, Texas. Mayor Stout called the meeting to order and announced a quorum was present.
Call to Order and Announce Quorum is Present
Welcome and Introduction of Budget Process
■ Eric Ellwanger, City Manager
Overview of City Budget
■ Eric Cannon, Chief Financial Officer
■ Chris Landrum,Assistant Chief Financial Officer
- Budget Overview
- Budget Assumptions
ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
AUGUST 14-15,2020 PAGE 2
Community Development Department Budget Presentation
• Marc Kurbansade,Director, Community Development
Community Enhancement Department Budget Presentation
• Lee Battle, Director, Community Enhancement
Question and Answer Session Regarding Proposed Budget
Community Services Department Budget Presentation
• Steve Massey, Director, Community Services
- General Fund Only
Mayor Pro Tern Caplinger left the Council dais to attend the North Central Texas Council of Government's
Annual General Assembly.
Engineering Department Budget Presentation
• Chris Flanigan,Director,Engineering
Fire Department Budget Presentation
• Jonathan Boyd,Fire Chief
Mayor Pro Tern Caplinger returned to his seat at the Council dais.
Question and Answer Session Regarding Proposed Budget
Lunch, Senior Recreation Center Dining Room
Human Resources Department Budget Presentation
• Monika Kretschmer, Director,Human Resources
Information Technology Department Budget Presentation
• Eric Matthews,Director, Information Technology
Library Department Budget Presentation
• Jeff Timbs,Director, Library
Parks and Recreation Department Budget Presentation and Allen Event Center Budget Presentation
- Kate Meacham, Director,Parks and Recreation
Question and Answer Session Regarding Proposed Budget
Police Department Budget Presentation
• Brian Harvey,Police Chief
Public and Media Relations Department Budget Presentation
• Teresa Warren, Director,Public and Media Relations
Hotel Fund Budget Presentation
• Tim Dentler,Assistant City Manager
ALLEN CITY COUNCIL
SPECIAL CALLED WORKSHOP
AUGUST 14-15,2020 PAGE 3
Question and Answer Session Regarding Proposed Budget
Council Discussion Regarding the Proposed Budget
The Special Called Workshop Session was recessed at 4:44 p.m. on Friday,August 14, 2020.
SATURDAY,AUGUST 15,2020
The Allen City Council reconvened the Special Called Workshop for the FY 2020-2021 Budget at 9:02 a.m. on
Saturday, August 15, 2020, in the Multi-Purpose Room at the Allen Senior Recreation Center, 451 St. Mary
Drive,Allen,Texas. Mayor Stout reconvened the meeting to order and announced a quorum was present.
Water and Sewer Fund Budget Presentation
Solid Waste Fund Budget Presentation
Drainage Fund Budget Presentation
• Steve Massey, Community Services Director
Golf Fund Budget Presentation
• Kate Meacham,Director,Parks and Recreation
Question and Answer Session Regarding Proposed Budget
Facility Maintenance Fund Budget Presentation
• Chris Flanigan,Director,Engineering
Replacement Fund Budget Presentation
• Eric Cannon, Chief Financial Officer
Question and Answer Session Regarding Proposed Budget
Lunch, Senior Recreation Center Dining Room
Risk Fund Budget Presentation
• Monika Kretschmer,Director,Human Resources
Capital Improvement Program Overview
• Eric Strong,Deputy City Manager
• Chris Flanigan,Director,Engineering
• Kate Meacham,Director,Parks and Recreation
CARES Act Fund Overview
• Eric Strong,Deputy City Manager
Question and Answer Session Regarding Proposed Budget
•
Update on Boards and Commissions
• Rebecca Vice,Assistant City Manager
• Shelley George, City Secretary
Annual Review of Council Rules of Order and Procedure
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SPECIAL CALLED WORKSHOP
AUGUST 14-15,2020 PAGE 4
• Shelley George, City Secretary
• Peter G. Smith, City Attorney
Council Discussion Regarding the Proposed Budget.
Executive Session
The Executive Session was not held.
Adjournment.
Mayor Stout adjourned the Special Called Workshop for the FY 2020-2021 Budget at 5:13 p.m. on Saturday,
August 15,2020,in the Multi-Purpose Room at the Allen Senior Recreation Center,451 St.Mary Drive,Allen,
Texas. The Sunday session was canceled.
These minutes approved on the 25'day of August 2020.
APP VED:
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e ie tout, MAYOR
ATTEST:
She ey B. George, SECRETARY